excess copies until no longer useful, then destroy.
U0118	Theses/Dissertations -	Transfer one (1) copy to the University Archives for permanent retention. Retain excess copies until no longer useful, then destroy.
U0124	Policies and Procedures (May be in a manual or electronic Format)	Retain one (1) copy of all editions permanently in the office of origin. Retain duplicate copies until superseded or no longer useful, then destroy.
U0126	Records Transmittal File - Permanent Records (Locator copy - Original in Archives and Records Management Division)	Retain permanently.
U0128	Microfilm Quality Evaluation Form (Duplicate - Original in Archives and Records Management Division)	Retain permanently.
U0129	Records Destruction Certificate File	Forward one copy to Kentucky Department for Libraries and Archives, Archives and Records Management Division. Retain one (1) copy permanently at university.
U0131	Maps – This series represents maps, intended for public distribution, which consist of images and/or data plotted to show geographic points at which various objects, incidents or phenomena occur across the Commonwealth. Examples of information on these maps include, topographical or geological features, land use planning	Universities should capture one (1) copy of static maps or take periodic snapshots of GIS data not captured in the KYGEONET, for permanent retention. Data should be updated when superseded. To help determine rate and methods of capture, university staff can