The Contractor shall not be paid for travel expenses unless and except as specifically authorized by this Contract or authorized in advance and in writing by KSU. The Contractor shall maintain supporting documents that substantiate every claim for travel expenses and shall furnish the same if requested by KSU.
Other expenses shall not exceed 0.
The Contractor shall not be reimbursed for other expenses of any kind unless and except as authorized by this Contract or authorized in advance and in writing by KSU.
If the reimbursement of such expenses is authorized, the reimbursement shall be only on an out-of-pocket basis. The Contractor shall maintain supporting documents that substantiate every claim for other expenses and shall furnish the same if requested by KSU.
The Contractor’s fees, travel expense reimbursements, and other expense reimbursements shall not exceed a total sum of $3,000,000.00.
Notwithstanding any other provision of this Agreement, the total compensation payable by Kentucky State University under this Agreement, including the fixed management fee and all reimbursable direct costs, shall not exceed Three Million Dollars ($3,000,000.00) during the contract term unless modified by a written amendment executed by both parties
The Contractor shall submit invoices to purchasing@kysu.edu. The Purchasing Department will then review the invoices with the appropriate managing offices for approval. Upon approval, the invoices will be forwarded to the KSU Accounts Payable Department via accounts.payable@kysu.edu.
Invoices shall be submitted every 30 days.
Pursuant to KRS 45A.695(7), payments on a memorandum of agreement shall not be authorized for services rendered after disapproval of the contract by the Government Contract Review Committee, unless the decision of the Committee is overridden by the Secretary of the Finance and Administration Cabinet.
Invoices for services must include an original signature as well as the following: the Contract number, the dates of service, the total number of hours worked, a description of the services provided, and the total amount due.