1. 5. For students who stopped attending or never attended, enter the appropriate grade (and record the Last Date of Attendance

Step 3: Record Last Date of Attendance (LDA)

  1. For any student receiving a D or F, enter the LDA in the designated LDA field in Wired.
  2. The LDA must be the last date the student completed an academically related activity, not the last date they logged into Canvas or attended class without submitting work.

Step 4: Certify and Submit

  1. Review all entries for accuracy.
  2. Click Submit.
  3. Save or screenshot it for your records.
  4. Complete within 72 hours of the final exam or last class meeting.

Title IV Compliance

Faculty records are the primary source of truth for federal financial aid compliance.

RequirementWhy It Matters
Document academic engagementFor online and hybrid courses, all engagement must be documented in Canvas using graded activities. LMS login alone is not sufficient evidence of engagement under federal guidelines.
Report Never Attended studentsStudents who receive Title IV funds but never attend must be reported so Financial Aid can initiate Return to Title IV (R2T4) processing. Failure to report on time shifts liability to the university.
Record accurate LDAsThe LDA is used to calculate how much federal aid a student earned before withdrawing. An inaccurate LDA can result in the student owing money they have already spent, or in the university being required to return funds on the student's behalf.
Retain documentationIn the event of a federal audit, faculty may be asked to provide gradebook records, submission logs, and communication records supporting attendance and grade determinations. Retain all records for a minimum of five years.