- Federal law (34 CFR § 668.22) requires LDA data for Title IV Return to Title IV (R2T4) calculations. An inaccurate or missing LDA can result in incorrect financial aid calculations and student debt.
Record Retention
- Grade and attendance records must be retained for a minimum of three years.
- Records stored in Banner and Canvas are maintained by the university. Faculty should not delete or alter course records outside of the approved grade change process.
- For grade disputes or audits, original documentation (gradebooks, rubrics, submission records) may be requested by the Registrar or Academic Affairs.
Grade Changes
- Grades may only be changed after submission through the official Grade Change process.
- A Grade Change Form must be completed, approved by the department chair, and forwarded to the Registrar's Office.
- Grade changes must be based on documented academic grounds (e.g., calculation error, missing submission later verified). Grade changes to avoid a student's academic consequences are not permissible.
Step-by-Step Procedure
Follow the steps below for each task. If you encounter a system issue or are unsure how to proceed, contact the Registrar's Office or your department chair before the deadline passes.
Recording Daily Attendance in Canvas (In-Person and Hybrid Courses)
Step 1: Open the Canvas Attendance Tool
- Log in to Canvas
- Navigate to your course.
- Click on the Attendance tool in the left-hand course navigation menu.
Step 2: Mark Each Student's Status
- Select today's date from the calendar view.
- Mark each student as Present, Absent, Late, or Excused.
- Do not leave any student unmarked. An unmarked status does not default to Present.