PROCESS:

Attendance and Engagement Recording

• Attendance or academic engagement must be recorded for every class session or weekly engagement period.
• In-person and hybrid courses: Record presence/absence in Canvas within 24 hours of the class meeting.

Never Attended Reporting

• A student who has not completed any academically related activity in the first two weeks of the term must be flagged as “Never Attended” in Banner.
• Never Attended reports must be submitted no later than the end of Week 2 of each term.
• Financial Aid uses this information to determine whether a student is eligible for federal funds. Late or missing reports can result in incorrect aid disbursements that the student must repay.

Midterm Grades

• Midterm grades are required for all undergraduate courses.
• Midterm grades must be entered and certified in Wired/Banner by the Registrar-published deadline each term.
• Midterm grades are used by academic advisors and the Early Alert system to identify and support at-risk students. They do not appear on the student's transcript.
• Records must be retained for a minimum of three years

Final Grades

• Final grades are required for all courses and all students, including students who stopped attending.
• Final grades must be entered in Wired/Banner within 72 hours of the final exam or the last scheduled class meeting for the course, whichever is later.
• Faculty must review all entered grades for accuracy before certifying submission. Submitted grades become part of the student's permanent academic record.
• Do not leave any grade blank. If a student did not complete the course and does not qualify for an Incomplete, assign the appropriate grade per KSU's grading policy.

Last Date of Attendance (LDA)

• An LDA must be recorded in Wired/Banner for every student who receives a grade of D or F.
• The LDA is the last date the student completed an academically related activity, not the last date they attended class or logged into Canvas.