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Our external stakeholders

Keeping accurate records

Principle: We seek to adopt processes and systems which enable our reporting to be appropriate and accurate, we expect our colleagues to use these systems and to ensure the information they use is accurate.

Even unintentional mistakes in our financial records, reports, invoices – or anything else that affects our external reporting – could be against the law. So, it is important everyone is vigilant to supporting compliance and in recording and ensuring the accuracy of data.

What you need to do

• Record all expenditure and transactions, or any other aspect of Drax business, accurately and on time

We aim to keep our financial and other records complete, accurate and filed safely. These records include:

• Claim expenses and book business travel and accommodation in line with the Travel and Expense policy; ask if you're unsure
• Contracts
• Take extra care to be accurate when making – or storing – business or statutory records
• Payroll
• Expense reports
• Preserve business documents and records in accordance with our Records Retention and Destruction Standard
• Emails
• Accounting and financial data
• Don't do anything that would compromise the accuracy or integrity of our business records, reports, products or services

• Measurement and performance records
• Electronic data files

We're all responsible for recording company information accurately and for retaining and disposing of company records according to our policies. In this way, we can help to:

• Protect Drax resources
• Meet the expectations of customers, investors and suppliers
• Make sure information is accessible for as long as it's needed

Falsifying Drax records in any way – or destroying, altering or withholding them outside our Data Retention, Destruction and Archive Standard – is a serious offence and may result in prosecution. If you think there's an inaccuracy in our books, reports or invoices, or a weakness in our accounting systems, report it to the team which manages those reports and processes. Alternatively, raise it via our Data Quality Issue form (search for 'Data Quality Issue Log' on the Tools & Apps section of SharePoint) or one of our 'Speak up' channels (see page 8). Even unintentional mistakes in our financial records, reports, invoices – or anything else that affects our external reporting – could be against the law. So, it is important everyone is vigilant to supporting compliance and in recording and ensuring the accuracy of data.

Report inaccuracies in our records that are outside of your control to the team which manages those reports and processes, or via the Data Quality Issue Log or one of our 'Speak up' channels (see page 8)