In its everyday business operations, World Travel Centre Group (WTCG) makes use of data about identifiable individuals. These categories of data subject include:
Travellers.
Prospective Travellers.
Current, past and prospective employees.
Website Users.
In collecting and using this data, the organisation is subject to a variety of legislation controlling how such activities may be carried out and the safeguards that must be put in place to protect it.
The purpose of this policy is to set out the relevant legislation and to describe the steps WTCG is taking to ensure that it remains fully compliant.
This control applies to all systems, people and processes that constitute the organisation's information systems, including board members, directors, employees, suppliers and other third parties who have access to WTCG systems.
In addition, we have developed a shorter GDPR FAQ document for Data Subjects and interested parties in clear and concise language.
WTCG operates as a travel agent booking travel transactions for individuals personally or on behalf of other entities such as Employers, Travel Agencies, Schools, Clubs or other Corporate Bodies.
WTCG obtains, with the consent of the Data Subject, only the data required to facilitate the type of travel requested by the Data Subject or by the entities above on behalf of the Data Subject.
WTCG also obtains limited information about visitors to WTCG group websites in the ordinary course of browsing those sites. The information gathered is incidental and is not used for any data processing purpose, as outlined in section 2.4.15 Website Users
The type of data required to complete a travel transaction on behalf of a data subject is included in the list below and set out in both Summary and Detailed Form in the Appendices to this document.
Our preferred means of data capture is electronic, submitted securely by the data subject. We have procedures in place for data captured by email or telephone.
We will only seek to obtain data that is: