AIM reserves the right to monitor, review, and audit its systems, networks, devices, email, internet usage, and related activities to ensure security, compliance, and proper use.
Employees are responsible for helping maintain the security of AIM systems and information.
Use only approved devices and systems that meet AIM security requirements.
Follow AIM password and authentication requirements.
Never share passwords or allow another person to use their account.
Secure devices with password-protected screen locks that activate after 10 minutes or less of inactivity.
Lock or log out of devices when unattended.
Use caution when opening emails, links, or attachments from unknown or suspicious sources.
Protect AIM information stored on mobile devices, laptops, and other electronic equipment.
Employees may not use AIM resources to:
Violate any local, state, federal, or international law.
Access, modify, or disclose information without authorization.
Install, copy, distribute, or use unlicensed software or copyrighted material.
Introduce malware, viruses, ransomware, or other malicious software.
Circumvent security controls, user authentication, or access restrictions.
Conduct unauthorized network monitoring, scanning, testing, or other security-related activities.
Disrupt, interfere with, or damage AIM systems, networks, or services.
Use AIM systems for fraudulent, deceptive, or unlawful purposes.
Share AIM employees, customers, vendors, or individual-supported information without authorization.
Create a hostile, discriminatory, harassing, or offensive work environment through the use of technology.
All electronic communications conducted through AIM systems must be professional, respectful, and business appropriate.
Employees may not:
Send unsolicited bulk messages, spam, chain letters, or pyramid schemes.
Use email, messaging, or communication systems to harass, threaten, intimidate, or discriminate against others.
Forge, alter, or misrepresent email headers, identities, or sender information.
Use AIM communication systems for unauthorized commercial or personal solicitation.
When discussing AIM online or through external communications, employees who identify themselves as AIM employees must clearly state that any personal opinions are their own and do not necessarily represent AIM unless authorized to speak on the organization's behalf.
AIM email signatures may contain only: Employee name, Job title, Pronouns (optional), contact information, AIM website link, and the Approved confidentiality disclaimer. Quotes, personal slogans, external links, graphics, or other personalized content are not permitted and may be removed.