f. Finance and Accounting Bureau Chief

Supervises the accounting section of the department. Oversees all technical accounting including cooperative agreement and grant accounting, accounts payable, accounts receivable, payroll, and the application of accounting standards. Provides detailed financial statements for reporting to management. Has extensive interaction with auditors regarding accounting applications for the department. Approves accounting transactions. Conducts specialized accounting research and analysis including cost accounting, financial structures, and providing detailed information for budget development and reporting. Provides detailed technical information in spreadsheets charts and graphs. Interacts with state accounting division and ensures compliance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) policies and procedures.

g. Accountant - Cooperative Agreements/Grants

Provides accounting for the department’s grants and cooperative agreements with federal agencies. Prepares financial statements and quarterly reports for all cooperative agreements. Responds to federal as well as state auditors regarding cooperative agreements. Assist in the development of budgets and financial plans for cooperative agreements. Provides backup to the accounting supervisor, on accounts payable, payroll, and accounts receivable. Processes and approves accounting transactions in the SABHRS, the state accounting system.

g. Accounting Technicians:

1. Accounts Payable Technician - processes all accounts payable for the department. Ensures that all invoices are properly reviewed and approved by division managers and backup authorization for internal control. Accounts for all payments that need to be approved through contracts, grants, memorandums of understanding with other agencies, and obligations of the department requiring payment. Responsible for the proper coding and entering of journals into the Statewide Accounting Budget and Human Resource System (SABHRS) system. Ensures all transactions are properly documented prior to entering into SABHRS.
2. Accounts Receivable Technician - receives departmental revenue and ensures that they are properly coded into SABHRS. Provides detail accounting and reconciliation for lab fee receivables from veterinarians and others using the diagnostic laboratory in Bozeman. Works with parties owing revenue to the department and strives for collection of funds due to the department. Provides backup to payroll. Provides administrative assistance to division administrator.