iv. Fund transfers within the Councils banking arrangements up to the sum of £100,000.
6.9 The RFO shall present a schedule of payments that have been made, following approval by two Councillors who are bank signatories, forming part of the agenda for the meeting, to Full Council. The Council shall review the schedule for compliance and, having satisfied itself, shall ratify payments already made or authorise payments by resolution. The authorised schedule shall be initialled immediately below the last item by the person chairing the meeting. A detailed list of all payments shall be disclosed within or as an attachment to the minutes of that meeting.
7.1 Where internet banking arrangements are made with any bank, the RFO shall be appointed as the Service Administrator, supported by the Finance Officer. The bank mandate will be agreed by the Council. Dual authorisation is required for all payments. The Clerk may also be an authorised signatory, but no signatory should be involved in approving any payment to themselves.
7.2 All authorised signatories shall have access to view the Council's bank accounts online.
7.3 No employee or Councillor shall disclose any PIN or password, relevant to the Council or its banking, to anyone not authorised in writing by the Council or a duly delegated committee.
7.4 The Service Administrator or the Finance Officer shall set up all items due for payment online. A list of payments for approval, together with copies of the relevant invoices, shall be sent by email to the authorised signatories.
7.5 Two authorised Councillor signatories shall check the payment details against the invoices before approving each payment using the online banking system. The Finance Officer will input the payments and the RFO will review and authorise.
7.6 Evidence shall be retained showing which Councillors approved the payment online and confirmation of the transaction date confirming that the payment has been made shall be appended to the invoice for audit purposes.
7.7 A full list of all payments made in a month shall be provided to the next Full Council meeting and appended to the minutes as per 6.9.
7.8 With the approval of Full Council in each case, regular payments (such as gas, electricity, telephone, broadband, water, National Non-Domestic Rates, refuse collection, pension contributions and HMRC payments) may be made by variable direct debit, provided that the instructions are signed/approved by two authorised signatories. The approval of the use of each variable direct debit shall be reviewed by the Council at least every two years.