Keep Owner aware of:
Provide administration of day-to-day project team activities
Project status
Action items
Pending decisions
Contract modifications
Need for members of design team to be on the airfield
Meetings to be held with outside agencies
Final work plan in PDF format to the Owner.
The Designer will conduct, as needed and as required, approximately twelve (12) web-based owner optional workshop/progress meetings and six (6) in person workshop/presentation meetings at a location to be provided by the Owner.
Sign-in sheets, agendas and meeting minutes will be distributed to the attendees in PDF format.
The Designer will conduct, as needed and as required, approximately two (2) meetings with the local agencies (City of Sarasota, Fire Marshal, and other Authorities Having Jurisdiction) and airport tenants to discuss the progress of the project and to gain information related to the project impacts on airport operations. The meetings will take place at the office of the agency or at a location to be provided by the Owner. The Designer will prepare sign-in sheets and agendas, and distribute meeting minutes to the attendees.
Sign-in sheets, agendas and meeting minutes will be distributed to the attendees in PDF format.
The Designer will review and coordinate team activities, scheduling, project communications and deliverables.
The Designer will inform the owner of sub-consultant coordination items as needed.
The Designer will submit to the Owner an invoice in electronic PDF format for the effort completed in the previous month. A copy of a sample invoice will be provided for Owner review and comment prior to Project Definition meeting (Task 0.1). The monthly invoice shall contain a DBE status report and a project status report in PDF format.