C&S anticipate that, at a minimum, the following meetings throughout the design phase of the project will be required. It is understood that as conditions develop and the need arises for an additional meetings, outside of the below list, the project team will notify SRQ with ample time to gather the appropriate parties for coordination of specific items. The meeting anticipated are as follows:
Kickoff Meeting with all stakeholders (Charrette 1)
Review of Programming/Concept Design Documents
Review Schematic Design Documents
Review of Design Development Documents
Review of the 90% Construction Documents and Bid Package
Final Review Meeting to discuss and resolve 100% Construction Documents
The above meetings will consist of required staff all attending in a virtual capacity, with the exception of the C&S Project Manager and one additional C&S representative in person.
In addition to the above meetings, C&S Project Manager and one additional C&S representative will participate in bi-weekly meetings during design for coordination purposes and to allow for informal review and decision making. These meeting times will be set at the commencement of the project.
C&S will develop an agenda for each meeting and send to team 2 days prior to the meeting for involvement of appropriate parties.
The conditions or considerations in developing the scope and fee for the project described above include:
1. C&S has allowed for one coordination meeting bi-weekly with SRQ/CBP for Project Manager and one coordination meeting per month for each design discipline lead for a duration of 10 months.