SARASOTA MANATEE AIRPORT AUTHORITY November 22, 2021 MEETING STAFF NARRATIVE REQUEST FOR APPROVAL: INCREASE FY 2022 CAPITAL EQUIPMENT BUDGET AND RATIFY TWO EMERGENCY PURCHASES

EXECUTIVE SUMMARY: In reviewing the approved FY 2022 budget, staff requests in increase in spending authority of $400,000 to Capital Equipment. Additionally, staff requests ratification of two emergency purchases for $408,600 and $134,880.05.

NARRATIVE: With the addition of flights and passengers, an increase in unanticipated costs including replacement of irrigation control, purchase of two additional shuttle busses and additional revenue control equipment for the new parking lots, staff requests an increase in spending for Capital Equipment of $400,000. The Authority has been awarded $23,294,336 of Coronavirus Aid, Relief and Economic Security (CARES) Funds; $4,334,282 as part of the Airport Coronavirus Response Grant Program (ACRGP); and recently awarded another $8,818,708 under the American Rescue Plan. We have received $27,628,618 for reimbursement of operating expenses from these operational relief funding grants. The additional requested $400,000 for equipment items will also be eligible for reimbursement through these grants.

As the airport is changing from being a destination airport to an origination airport, parking demand has increased substantially. To satisfy this increased parking demand through the holidays and the peak season months of November through April, staff developed a plan to raise the grade of the remote lot, stabilize, sod, and delineate 200-parking spaces. The existing area is low and prone to stay wet after heavy rain. An emergency change order was added for $408,600 to the E.O. Koch Construction Company contract to provide a stabilized grassed parking surface to meet overflow demand through the holidays.

With the significant increases in airline traffic, the demand at the security checkpoint has also increased substantially. To increase capacity at the checkpoint, an emergency purchase order was approved for K2 Construction Consultants for $134,880.05 to start the modification of the checkpoint which has been designed to relocate existing equipment and provide power and communications for a sixth lane. This additional lane should provide sufficient capacity through the holidays and SRQ's peak season of travel.

RECOMMENDED MOTION: Staff recommends the Sarasota Manatee Airport Authority approve the increase to the Fiscal Year 2022 Capital Equipment budget by the amount of $400,000, ratify the change order to the remote lot for $408,600 and ratify the purchase order of $134,880.05 for the security checkpoint modifications.