SARASOTA MANATEE AIRPORT AUTHORITY SEPTEMBER 27, 2021 MEETING STAFF NARRATIVE

REQUEST FOR APPROVAL: INCREASE CONTRACT SCOPE WITH PGAL FOR THE CONSOLIDATED CAR RENTAL FACILITY PROJECT

EXECUTIVE SUMMARY: The Board selected PGAL as the number one ranked firm at the September 2020 Board meeting, and approved their contract at the January 2021 Board meeting, to provide professional architectural and engineering services to design, permit, bid, and provide construction phase services for Consolidated Rental Car Facility. Due to the increased demand for rental cars, it was determined the facility would need to be expanded to increase the amount of vehicles stored. With the limited space available for the facility, it was determined that a multi-level garage is needed to meet demand. The design and permitting fees associated with the new multi-level garage were negotiated in the amount of $385,545.00.

NARRATIVE: The existing rental car turn-around facilities are located in six (6) separate locations along Rental Car Road, University Parkway, and Air Cargo Avenue. Based upon the draft Master Plan Update, the plan is to develop these existing locations into additional parking and leasable facilities. This project will consolidate all the fueling, cleaning, and minor maintenance into one consolidated rental car facility located on Rental Car Road. This will improve operations for the Rental Car Companies and open needed areas for further development.

With the increase of traffic and the analysis completed by PGAL, additional vehicle storage in the Quick Turn Around facility is needed to meet the current and projected demand for rental cars. PGAL and staff evaluated several options to increase vehicle storage and selected a 3-level garage. This option maintains the Quick Turn Around Facility on the original proposed site and does not impact other Airport property.

A scope was prepared by PGAL and submitted to staff for review. A fee was negotiated in the amount of $385,545.00. This project is fully funded with Customer Facility Charge (CFCs).

RECOMMENDATION: It is hereby recommended that the Sarasota Manatee Airport Authority authorize the Chairman to execute a design scope increase with PGAL in the amount of $385,545.00 with a 10% contingency providing an authorized level of $424,100.00. Staff also requests authorization to prepare all documents necessary to implement this action.

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