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            "text": "SECTION 18: Contract Management",
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            "text": "PURCHASING POLICY",
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            "text": "NUMBER: 06-02",
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            "text": "CONTRACT MANGEMENT",
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            "text": "The City has purchased contract management software to assist in the management of all City contracts. The software shall be used by all departments to manage all City related contracts. Failure to manage and control changes can result in an unintentional modification to the scope of work, extension of the schedule, increase in the contract cost, circumvention of management controls and diminished contractor accountability."
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            "text": "CHANGE ORDERS",
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            "text": "An effective management process includes a formal change order process."
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            "text": "Change Orders must be processed on one of the two change order forms (construction/services or products/supplies) prior to and changes taking place."
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            "text": "DOCUMENT MANAGEMENT",
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            "text": "Purchasing will set up all contracts that are issued through a formal solicitation. The following documents will be added to the electronic file."
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                    "text": "Bid related documents"
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                    "text": "Insurance",
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                    "text": "General Terms & Conditions",
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                    "text": "Bonds",
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                    "text": "The Contract",
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                    "text": "Notice to Proceed",
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                    "text": "Blank Forms: Payment Request, Change Order Request, Release of Liens, etc."
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                {
                    "id": "p221.11.8",
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                    "text": "Payment requests that are signed by Purchasing",
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                    "text": "Change Orders processed by Purchasing",
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                    "text": "Lien Releases processed by Purchasing",
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                    "text": "Correspondence Relating to the Contract"
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            "text": "Staff will be responsible for uploading all documents relating to the following:\nMeetings Minutes/Notes\nRequest for Payments\nInspection / Testing\nSite Visit Schedules\nChange Orders\nBonds"
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                    "text": "Monitoring Reporting",
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                    "text": "Correspondence Acceptance",
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            "text": "Request for Payments"
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            "text": "The Contract Notice to Proceed"
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            "text": "Staff will have access and the responsibility to set up and maintain all contracts that are not processed by Purchasing."
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                    "text": "APPROVED BY:",
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                    "text": "POLICY DATE:",
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