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            "text": "SECTION 17: Purchasing Cards",
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            "text": "PURCHASING POLICY",
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            "text": "NUMBER: 06-02",
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        },
        {
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            "text": "responsible for monitoring sales tax and unauthorized transactions and ensuring statements are monitored in a timely manner. The coordinator is the primary contact to the Card Administrator."
        },
        {
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            "type": "heading",
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            "text": "DEPARTMENT COORDINATOR RESPONSIBILITIES",
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                    "id": "p219.6.1",
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                    "bbox": {
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                    "text": "Review receipts for sales tax and unauthorized charges.",
                    "marker": "-"
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                {
                    "id": "p219.6.2",
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                    "bbox": {
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                    "text": "Retain all charge slips and receipts until statement arrives.",
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                {
                    "id": "p219.6.3",
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                    "text": "Match receipts to transactions/statement and code individual receipts for payment."
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                {
                    "id": "p219.6.4",
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                    "text": "Notify Purchasing Card Administrator in 3 to 5 days of any unresolved disputes.",
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                    "id": "p219.6.5",
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                    "bbox": {
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                    "text": "Notifying Purchasing Card Administrator of lost or stolen cards.",
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                {
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                    "text": "Requesting Purchasing Card Administrator to cancel a Cardholder's card (e.g., terminated or transferred employees, and loss of purchasing card privileges) as approved by Department Director.",
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                {
                    "id": "p219.6.7",
                    "order": 13,
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                    "text": "Collect canceled cards from Cardholders and forwarding to Purchasing Card Administrator.",
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            "text": "CARDHOLDER RESPONSIBILITIES",
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            "text": "The Purchasing Card may not be used for personal expenses, entertainment, cash and other blocked merchant codes."
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            "text": "The Cardholder must:",
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                    "text": "Ensure the card is used for legitimate business purposes only.",
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                    "text": "Maintain the Purchasing card in a secure location at all times."
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                    "id": "p219.10.3",
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                    "text": "Not allow other individuals to use the card.",
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                {
                    "id": "p219.10.4",
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                    "text": "Adhere to the purchase limits and restrictions of the Purchasing Card."
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                    "id": "p219.10.5",
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                    "text": "Items listed on price agreements that are the result of bid awards cannot be purchased using the Purchasing Card without the issuance of an open purchase order.",
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                {
                    "id": "p219.10.6",
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                    "text": "The city is exempt from sales tax. Staff must request tax exemption prior to the purchase."
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                {
                    "id": "p219.10.7",
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                    "text": "Obtain and reconcile all sales slips, register receipts, and/or Purchasing Card slips."
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                {
                    "id": "p219.10.8",
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                    "text": "Give above receipts to Department Coordinator for reconciliation in a timely manner.",
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                {
                    "id": "p219.10.9",
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                    "text": "Assist coordinator in resolving disputes or billing errors."
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                {
                    "id": "p219.10.10",
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                    "bbox": {
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                    "text": "Not accept cash in lieu of a credit to the Purchasing Card account."
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                {
                    "id": "p219.10.11",
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                    "text": "Agree not to use another Cardholder's card to circumvent the purchase limit.",
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                {
                    "id": "p219.10.12",
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                    "text": "Immediately report lost/stolen card.",
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                {
                    "id": "p219.10.13",
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                    "text": "Return the Purchasing Card to the Purchasing Agent upon terminating employment.",
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                {
                    "id": "p219.10.14",
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                    "text": "Report erroneous transactions to the Purchasing Agent.",
                    "marker": "•"
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                {
                    "id": "p219.10.15",
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                    "text": "Process transactions, if designated by Department Director.",
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            "text": "PURCHASING CARD ADMINISTRATOR RESPONSIBILITIES",
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            "level": 3
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        {
            "id": "p219.12",
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            "text": "The Purchasing Agent is responsible for the Purchasing Card program."
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        {
            "id": "p219.13",
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            "text": "Responsibilities include:",
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            "id": "p219.14",
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            "children": [
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                    "id": "p219.14.1",
                    "order": 37,
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                    "text": "Main contact between card issuer and City.",
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                {
                    "id": "p219.14.2",
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                    "text": "Reviewing Department cardholder approved applications."
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                    "id": "p219.14.3",
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                    "text": "Submit completed application to the card issuer and take receipt of Purchasing Card."
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                    "text": "Provide training to department coordinators and cardholders."
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                    "text": "Handle disputed charges/discrepancies not resolved by Cardholder or Department Coordinator.",
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                    "text": "Secure revoked Purchasing Cards and submit information to the card issuer.",
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                    "text": "APPROVED BY:",
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                    "text": "POLICY DATE:",
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                    "text": "Page 28 of 40",
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