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            "text": "SECTION 13: Invitation to Bid",
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            "text": "PURCHASING POLICY",
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            "text": "NUMBER: 06-02",
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        {
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            "text": "INVITATION TO BID",
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                    "text": "Formal Bid A written bid submitted in a sealed format to the City in accordance with the required specifications. This process is required for all commodity purchases of $70,000 or more. The process may also be used for lower dollar purchases when in the best interest of the City."
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                    "text": "Informal Bid An unsealed, competitive bid submitted to the City in accordance with the specifications."
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                {
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                    "text": "Best Value Local Government Code, chapter 252.043(b) allows a municipality to award a bid based on the best value criteria."
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                {
                    "id": "p213.5.4",
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                    "text": "the purchase price;",
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                {
                    "id": "p213.5.5",
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                    "text": "the reputation of the bidder and of the bidder's goods or services;",
                    "marker": "(2)"
                },
                {
                    "id": "p213.5.6",
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                    "type": "list_item",
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                    "text": "the quality of the bidder's goods or services;",
                    "marker": "(3)"
                },
                {
                    "id": "p213.5.7",
                    "order": 12,
                    "type": "list_item",
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                        "l": 48.96,
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                    "text": "the extent to which the goods or services meet the municipality's needs;",
                    "marker": "(4)"
                },
                {
                    "id": "p213.5.8",
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                    "type": "list_item",
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                    "text": "the bidder's past relationship with the municipality;",
                    "marker": "(5)"
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                {
                    "id": "p213.5.9",
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                    "text": "the impact on the ability of the municipality to comply with laws and rules relating to contracting with historically underutilized businesses and non-profit organizations employing persons with disabilities;",
                    "marker": "(6)"
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                {
                    "id": "p213.5.10",
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                    "text": "the total long-term cost to the municipality to acquire the bidder's goods or services; and",
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                    "text": "any relevant criteria specifically listed in the request for bids or proposals.",
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            "text": "General Guidelines",
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            "id": "p213.7",
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            "text": "",
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                    "id": "p213.7.1",
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                    "text": "All requests for bids should be sent to Purchasing at least two weeks before the first advertising date.",
                    "marker": "1."
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                    "text": "A list of suggested vendors should be sent to the Purchasing Agent; especially if you have worked with vendors in obtaining specifications, or have tested / completed a demonstration of their product.",
                    "marker": "2."
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            "text": "Evaluation and Award",
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            "text": "Bid awards for items exceeding $70,000 must be approved by City Council. Awards that require a formal written contract and are $70,000 or less must be approved by the City Manager."
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            "text": "Bid awards are processed as follows:"
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            "children": [
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                    "id": "p213.11.1",
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                    "text": "Bids will be evaluated by Purchasing and the requesting department(s). Upon completion, the bid recommendation form is completed.",
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                    "id": "p213.11.2",
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                    "text": "Once authorization is received, Purchasing will issue a Notice of Award to the vendor(s). Contracts will be processed and the bid file closed and the electronic contract file created, if needed.",
                    "marker": "2."
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                    "id": "p213.11.3",
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                    "text": "Work may not be started until a Notice to Proceed is received by the vendor and staff has received notification that the contract can be started by Purchasing.",
                    "marker": "3."
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                    "text": "APPROVED BY:",
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                    "text": "POLICY DATE:",
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                    "text": "Page 22 of 40",
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