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            "text": "SECTION 11: Types of Procurement",
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            "text": "PURCHASING POLICY",
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            "text": "NUMBER: 06-02",
            "attrs": {
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            "level": 2
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        {
            "id": "p209.4",
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            "bbox": {
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            "text": "Competitive bidding allows vendors to compete with each other to provide goods and/or services to the City. This process serves two purposes."
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        {
            "id": "p209.5",
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            "text": "The first is to ensure that public monies are spent properly, legally, and that the best possible value is received for the money. The second is to give qualified and responsible vendors who desire to do business with the City a fair and equitable opportunity to do so. The use of a standard bidding procedure gives the public assurance that their monies are properly safeguarded."
        },
        {
            "id": "p209.6",
            "order": 6,
            "type": "text",
            "bbox": {
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            "text": "Competitive bidding can be accomplished in two ways, formal or informal."
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            "type": "heading",
            "bbox": {
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            "text": "DEFINITIONS",
            "attrs": {
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        {
            "id": "p209.8",
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            "text": "Invitation to quote (ITQ) is an informal or formal process used to purchase items over $2,500 and less than $70,000."
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        {
            "id": "p209.9",
            "order": 9,
            "type": "text",
            "bbox": {
                "l": 48,
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            "text": "Invitation to bid (ITB) is a formal process used to purchase goods and services over $70,000."
        },
        {
            "id": "p209.10",
            "order": 10,
            "type": "text",
            "bbox": {
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            "text": "Request for Information (RFI) is a formal process in which information is requested from vendors prior to a bid or proposal to assist in writing specifications."
        },
        {
            "id": "p209.11",
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            "type": "text",
            "bbox": {
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            "text": "Request for Qualifications (RFQ) is a formal process used to select a vendor to perform a professional service."
        },
        {
            "id": "p209.12",
            "order": 12,
            "type": "text",
            "bbox": {
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            "text": "Request for Proposal (RFP) is a formal process used to purchase a good or service with specific criteria set that is used to evaluate the submittal."
        },
        {
            "id": "p209.13",
            "order": 13,
            "type": "text",
            "bbox": {
                "l": 48.24,
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            "text": "Specification is a set of criteria used by vendors to submit pricing, information, or qualifications."
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        {
            "id": "p209.14",
            "order": 14,
            "type": "text",
            "bbox": {
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            "text": "Professional services is defined by AG Opinion MW 344 as \"services rendered by a person or firm that requires years of education and service for one to attain competence and which calls for a high order of intelligence, skill and learning\" (mental or intellectual skills, rather than physical or manual). (Opinion MW 344 and DM 347)"
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        {
            "id": "p209.15",
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            "type": "text",
            "bbox": {
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            "text": "A professional is a member of a discipline with widely accepted standards of required study or specified attainments in special knowledge as distinguished from mere skill."
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        {
            "id": "p209.16",
            "order": 16,
            "type": "text",
            "bbox": {
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            "text": "Personal Service is defined as a service that is performed by an individual."
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        {
            "id": "p209.17",
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            "type": "text",
            "bbox": {
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            "text": "A contract is for a personal service if a specific individual person is required to perform the service. The service must be performed by the individual named in the contract. (Attorney General JM-890 and JM 486)"
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        {
            "id": "p209.18",
            "order": 18,
            "type": "text",
            "bbox": {
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            "text": "Planning services means services primarily intended to guide governmental policy to ensure the orderly and coordinated development of the municipality 252.001 (5)"
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        {
            "id": "p209.19",
            "order": 19,
            "type": "heading",
            "bbox": {
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            "text": "DETERMINING THE PROCUREMENT METHOD",
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            "level": 3
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        {
            "id": "p209.20",
            "order": 20,
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            "text": "It is important to determine the procurement method as it will be a major factor in the planning process. For example, the procurement lead time for an Invitation for Bid and a Request for Proposal differ significantly."
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        {
            "id": "p209.21",
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            "type": "text",
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            "text": "Invitation to Bid (ITB) - The ITB uses the competitive sealed bid method. This method is used when the requirements are clearly defined, negotiations are not necessary and price is the major determining factor for selection. Best value considerations can also be used with the ITB method."
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            "id": "p209.22",
            "order": 22,
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            "text": "Request for Information (RFI) - Requests for Information are used primarily as a planning tool. The RFI is an optional method that may be used to gather information in order to prepare a complete and accurate solicitation document when an agency does not have the necessary information to prepare a"
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                    "text": "APPROVED BY:",
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                    "text": "POLICY DATE:",
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                    "text": "REVISED DATE:",
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                    "text": "Page 18 of 40",
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