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            "text": "PURCHASING POLICY",
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            "text": "Annual contract purchases must be made with a purchase order. This process allows the Purchasing Agent to track expenditures authorized in the contract."
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            "text": "All contract information will be sent electronically to employees and the information may be accessed on the website at www.cityofbalchsprings.com by clicking on the application link: Contracts. Until notice is received, contracts are not in effect.",
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                    "text": "www.cityofbalchsprings.com",
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            "text": "AUTHORIZATION TO PURCHASE",
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            "text": "Employees authorized to conduct purchasing related business for the City must be listed on an authorized list. A list must be submitted to the Purchasing Agent annually or as personnel changes occur."
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            "text": "A spreadsheet will be sent yearly to verify authorized purchases. A memorandum or email consisting of the following is sufficient for changes during the year."
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            "type": "list",
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            "text": "",
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            "children": [
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                    "id": "p202.7.1",
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                    "text": "Department Director's authorization allowing employees to purchase;",
                    "marker": "1."
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                    "text": "Name of employee",
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                    "text": "Employee Network ID",
                    "marker": "3."
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                {
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                    "text": "Authorized Limits",
                    "marker": "4."
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            "text": "BID PROTESTS",
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            "level": 3
        },
        {
            "id": "p202.9",
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            "text": "All protests regarding the bid solicitation process must be submitted in writing to the Purchasing Agent within five (5) working days following the opening of bids. This includes all protests relating to advertising of bid notices, deadlines, bid opening, and all other related procedures under the Local Government Code, as well as protests relating to alleged improprieties or ambiguities in the specifications."
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            "text": "The limitation does not include protests relating to staff recommendations as to award of a bid. Protests relating to staff recommendations may be directed to the City Council by contacting the City Secretary PRIOR to Council Award."
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            "text": "BUDGETED FUNDS",
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            "level": 3
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        {
            "id": "p202.12",
            "order": 17,
            "type": "text",
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            "text": "Funds must be available and in the proper account prior to issuance of a purchase order and before the use of a purchasing card."
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            "text": "CHECK REQUEST",
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            "level": 3
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            "id": "p202.14",
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            "text": "The check request is used for the following purchases."
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            "id": "p202.15",
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            "text": "Refunds – Include the reason for request and attach documentation indicating the person or organization name; date of original purchase, contract date or class date; and reason for refund."
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            "id": "p202.16",
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            "text": "Contract Labor – Include the reason for request and attach as backup, a copy of the employee contract for a one-time payment, jury duty, or for instructors. Submit proper documentation such as a copy of the instructor contract."
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            "id": "p202.17",
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            "text": "Reimbursements – Include copy of detailed invoice or receipt."
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            "id": "p202.18",
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            "text": "DEBRIEFING",
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            "level": 3
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            "text": "A debriefing is a review of the vendor's quote, bid, or proposal. It usually provided to unsuccessful vendors. Debriefings are normally requested during the proposal process, but may be done"
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                    "text": "SECTION 5:",
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                    "text": "General Information",
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                    "text": "NUMBER:",
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                    "text": "06-02",
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            "text": "for any type of solicitation that evaluates factors other than price. The process may be formal (face-to-face) or informal (over the phone/email)."
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                    "text": "APPROVED BY:",
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                    "text": "POLICY DATE:",
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                    "text": "REVISED DATE:",
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                    "text": "Page 11 of 40",
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