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doc16629 20250808_Final_Board_Book.pdf
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Page 1
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1 · FIGURE
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Page 2
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Page 3
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Page 5
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"text": "2025 – 2026 grant awards for Title III Part B, Title III Part F and Title VII HBCU Masters."
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"text": "Kentucky State University receives awards from the Department of Education to support our undergraduate and graduate students. We have received several emails regarding funding for the 2025 – 2026 grant year. Initially, Kentucky State University received an award letter stating we will receive $3,095,677.00. That award has been rescinded, please see the correspondence attached"
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"text": "CAUTION: This is an external email. Do not click on links, open attachments or reply, unless you recognize the sender and know the content is safe.",
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"text": "Dear HBCU Project Directors and/or Presidents/Chancellors:"
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"text": "The HBCU Program Division has decided to recalculate the formula run for the Phase I data collection due to the 2025 calculation changes regarding Column C, see below:"
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"text": "CLASS YEAR OFGRADUATION FROMUNDERGRADUATE SCHOOL",
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"text": "NUMBER OF GRADUATES OFTHE APPLICANT INSTITUTIONDURING THE SCHOOL YEARIMMEDIATELY PRECEDINGTHAT FISCAL YEAR (Associateor Baccalaureate Degree)(20 U.S.C §1063(h)(2)(B)) (25%)",
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"text": "PERCENTAGE OF GRADUATESOF AN APPLICANTINSTITUTION WHO, WITHIN 5-YEARS OF GRADUATING WITHBACCALAUREATE DEGREES,ARE IN ATTENDANCE ATGRADUATE OR PROFESSIONALSCHOOLS AND ENROLLED INDEGREE PROGRAMSIN DISCIPLINES IN WHICHBLACKS AREUNDERREPRESENTED DURINGTHE SCHOOL YEARIMMEDIATELY PRECEDINGTHAT FISCAL YEAR.(20 U.S.C §1063(h)(2)(C)) (25%)",
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"text": "NUMBER OF PELL GRANT RECIPIENTS ATTHE APPLICANT INSTITUTION DURINGTHE SCHOOL YEAR IMMEDIATELYPRECEDING THAT FISCAL YEAR(20 U.S.C §1063(h)(2)(A)) (50%)",
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Page 10
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1 · LIST
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"text": "Please disregard the Phase II Letter that was emailed on June 18, 2025. Due to the late decision within our fiscal year and the various required levels of the Department's funding slate approval process, we anticipate that awards will be released much later now. Once the Department has officially approved the 2025 slate funding awards for Part B and Part F, you will receive a Phase II (Award) Letter with the 2025 award amount and instructions for how to proceed with your grant awards."
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"text": "The initial deadline date for the Phase I data collection was February 28, 2025, and we will use the original data submissions for the recalculation. Therefore, you are not required to do anything further. We apologize in advance for the inconvenience this may cause the institution. If you have any questions, please reply to this email."
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Page 11
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"text": "Brown, Deanna",
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"text": "Donald.Watson@ed.gov",
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"text": "Thursday, July 17, 2025 2:42 PM",
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"text": "Brown, Deanna; KSU, President",
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"text": "Wendy.Lawrence@ed.gov; Darryl.Davis@ed.gov; Ashley.Hillary@ed.gov; Shakir.Davy@ed.gov",
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"text": "P031E200086-The Department is NOT Changing the Formula",
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"text": "CAUTION: This is an external email. Do not click on links, open attachments or reply, unless you recognize the sender and know the content is safe."
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"text": "The awards were calculated using a combination of Phase I data submitted on or before the Phase I data submission deadline of February 28, 2025, and data that Department staff asked institutions to change and resubmit after the deadline. However, the Department has determined that formula awards for Fiscal Year 2025 will be calculated using only the initial Phase I data received by the submission deadline. In addition, the Department will pull down the Title III, Part F application from Grants.gov until final formula award amounts are determined, at which point the application will be reposted."
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"text": "The Department will provide guidance and examples before fiscal year 2026 Phase I data submissions for Title III, Parts B and F."
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"text": "I apologize for any misunderstanding or confusion."
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"text": "If you have any question, contact your Program Specialist, or contact me directly by email at Donald.Watson@ed.gov or by telephone at (202) 309-7048."
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1 · FIGURE
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"text": "Approval of Campus Walkways Improvements and Miscellaneous Repairs – Phase 3"
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"text": "In May 2024, construction started on Phase 1 of the Walkways project. That project replaced sidewalks and handrails in a concentrated area. Phase 2 of this project was approved by the Board at the January Board meeting and is currently under design."
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"text": "Phase 3 of this project will expand on these efforts and include repair and reconditioning of Asphalt Paving across campus as well as, continue to replace sidewalks, stairs and handrails that are end of service."
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"text": "The current budget for this project is $2,000,000. This will be funded with the University's 2024-2026 State Bond Funded Asset Preservation Funds. The University is not required to provide a match."
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"text": "Approve the use of asset preservation funds for the Campus Walkways Improvements and Miscellaneous Repairs – Phase 3"
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Page 13
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"text": "Approval of Carver Hall Renovations Project Increase for Design and Construction of remaining phases"
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"text": "In 1952, George Washington Carver Hall was opened as a dedicated classroom building to help with the overcrowding in Jackson Hall and Old Hathaway Hall. As part of the dedication, King Farouk of Egypt sent Kentucky State University's biology department a mounted and catalogued collection of 900 rare butterflies, moths and other insects. The collection still adorns the walls of Carver Hall to this day. In 1968, after the demolishment of Old Hathaway Hall, an annex was built in its place. Students studying Chemistry, Biology and other Sciences continue to utilize the historic building and are greeted at the entrance with the words \"Enter to Learn, Go Out to Serve.\""
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"text": "Carver Hall was renovated in 2003 and again in 2024 under the campus roof replacement project. Its 45,750 square feet makes it one of the University's largest instructional buildings. The building suffers from deferred site maintenance, lack of system upgrades, and as well as deteriorating, or damaged architecture (both exterior and interior). This renovation will make necessary minor renovations to the mechanical, electrical and plumbing (MEP) systems and architectural improvements of low maintenance flooring and updated finishes throughout."
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"text": "Phase 1A construction is planned to begin Fall of 2025 for the areas already vacated. Phase 1B design will commence upon this approval and construction will continue near or at the conclusion of Phase 1A. Construction is scheduled to be completed by August 2026, with occupancy expected in the fall semester of 2026."
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"text": "The project was previously approved for $205,000.00 for the Phase 1A design at the June 14, 2024 Board of Regents meeting. This budget was based on the Phase 1A and needs discussed with the Design Team for the Phase 1B continued Design and construction. The additional funding needed is currently estimated to be $5,795,000.00, making the project total $6,000,000.00. The additional funding will come from University's 2024-2026 State Bond Funded Asset Preservation Funds, which no longer require a match."
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Page 14
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"text": "The university insures its property through the Finance and Administration Cabinet, Division of State Risk. This is an annual policy with effective dates of July 1, 2025 – June 30, 2026."
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"text": "The annual premium is $1,317,071.44. In the 2024-2026 biennial budget bill, the university received an appropriation of $822,000 to partially cover this expense. The remainder will be paid from the University's E&G budget."
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Page 15
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"text": "The Board of Regents has requested a preliminary budget to accomplish minor renovations to Hillcrest Manor to repair areas that have been damaged, renovate areas to be more usable, upgrade the finishes and replace outdated furnishings to allow this building to return to a comfortably habitable condition."
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"text": "This renovation has been estimated to cost in the neighborhood of between $190,000 - $225,000, depending on the market conditions at the time of bidding. This estimated budget should be valid for a period of 6-8 months."
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"text": "Dr. Koffi C. Akakpo recommends the Board of Regents approve the budget expense to complete the upgrades and renovations necessary to return this once glorious structure to a comfortably habitable condition suitable to host Alumni and dignitaries."
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Page 16
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"text": "In 1933, President Atwood himself recruited Ann Jackson Heartwell Hunter to Kentucky State University to serve as the new Dean of Women on campus. She would hold this title until 1942, when she left the university to serve in the Red Cross during World War II. In 1947, she returned to campus and served the university as the Dean of Students until her retirement in 1965. In honor of her long service and in gratitude for her countless hours to the students of Kentucky State University, on October 23, 1964, Hunter Hall was officially dedicated. The residence hall housed 102 female students and offered additional auxiliary services."
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"text": "A portion of the building was recently renovated for office and research space. This project will renovate the two remaining floors for residential use. This project will include a new roof, new windows for the entire building, renovation of the residence rooms, as well as infrastructure upgrades of the mechanical, electric and plumbing systems for the entire building."
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"text": "It is anticipated that this construction will begin in late 2025 and will be completed for the beginning of the Fall 2026 Academic semester."
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"text": "The Board of Regents approved the initial design phase for this project ($750,000) in the January 2025 meeting. This fund request is for $7,500,000.00 needed for construction. This request will bring the total for Design and Construction to $8,250,000.00. This will be funded with the University's 2024-2026 State Bond Funded Asset Preservation Funds. No matching funds are required from the University."
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"text": "After a deadly fire destroyed Ladies Hall in 1926, Kentucky Hall was built on the same location for the continued purpose of housing undergraduate women attending Kentucky State University. President Atwood oversaw the construction and when it opened in 1929, it could house 212 female residents as well as a full dining facility and laundry for the campus. In 1976, Kentucky Hall completed an extensive renovation and it continues to serve as a residence hall today. Generations of Thorobreds have studied and rested under the large covered porch that still adorns the building.",
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"text": "The current construction for the project is estimated to cost $15,000,000. This will bring the grand total of this project to $15,700,000.00, which includes the previously authorized $700,000.00 for design only authorized by the Board in January, 2025. This will be funded with the University's 2024-2026 State Bond Funded Asset Preservation Funds, which no longer requires a match."
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"text": "KENTUCKY STATE UNIVERSITY BOARD OF REGENTS",
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"text": "Approval of University Policies and Framework"
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"text": "The University has reviewed all established policies and placed them in one location on the University's website. In addition, the University has established a clear and consistent policy, regulation and procedures process through the Policy on Policies, Regulations, and Procedures. The Board of Regents received the presentation on the actions at the June 27, 2025 meeting including all Interim Policies."
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"text": "To ensure a formal acceptance of this structure, the University formally is seeking the Board of Regents approval following the required 30-day review period. From June 27, 2025 through July 31, 2025, no comments were received on the structure nor any of the interim policies shared for approval."
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"text": "No additional expenditures outside of staff time are expected."
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"text": "Dr. Koffi C. Akakpo recommends the Board of Regents approve Policy on Policies, Regulations, and Procedures, all interim policies and the formal framework the policy establishes."
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"text": "Approve the Policy on Policies, Regulations, and Procedures, interim policies and the framework established."
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