{ "document_id": 16609, "filename": "20251204_Academic_Affairs_Commitee_minutes.pdf", "engine": "paddleocr_vl", "source_run_id": 16720, "generated_at": "2026-11-05T00:18:46+00:00", "page_count": 4, "counts_by_type": { "figure": 1, "form_field": 5, "header": 4, "heading": 7, "list": 4, "list_item": 26, "table": 2, "table_cell": 15, "text": 14, "title": 4 }, "timings": { "total_ms": 200, "structure_ms": 163, "text_layer_ms": 22, "build_ms": 6 }, "pages": [ { "document_id": 16609, "page": 1, "width": 612, "height": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "width_pt": 612, "height_pt": 792, "engine": "paddleocr_vl", "source_run_id": 16720, "item_count": 22, "counts_by_type": { "form_field": 1, "header": 1, "heading": 2, "text": 14, "title": 4 }, "build_ms": 1, "items": [ { "id": "p1.1", "order": 1, "type": "header", "bbox": { "l": 14.64, "t": 781.92, "r": 269.04, "b": 772.32 }, "text": "Docusign Envelope ID: DFFEC927-96DA-4F24-9F9A-EA55D5C94B80", "attrs": { "block_label": "header" }, "level": 2, "reading_order": 0 }, { "id": "p1.2", "order": 2, "type": "title", "bbox": { "l": 178.56, "t": 714.72, "r": 432.72, "b": 676.8 }, "text": "KENTUCKY STATE UNIVERSITY BOARD OF REGENTS\nACADEMIC AFFAIRS COMMITTEE MEETING", "attrs": { "block_label": "doc_title" }, "level": 2, "reading_order": 1 }, { "id": "p1.3", "order": 3, "type": "title", "bbox": { "l": 189.12, "t": 657.36, "r": 421.92, "b": 616.32 }, "text": "*** Meeting Was Conducted in Person and by videoconference ***", "attrs": { "block_label": "doc_title" }, "level": 2, "reading_order": 2 }, { "id": "p1.4", "order": 4, "type": "text", "bbox": { "l": 233.28, "t": 595.92, "r": 379.2, "b": 559.44 }, "text": "Thursday, December 4, 2025\n11:00 a.m. EDT", "reading_order": 3 }, { "id": "p1.5", "order": 5, "type": "title", "bbox": { "l": 246, "t": 537.36, "r": 367.2, "b": 523.2 }, "text": "Board of Regents Room", "attrs": { "block_label": "doc_title" }, "level": 2, "reading_order": 4 }, { "id": "p1.6", "order": 6, "type": "title", "bbox": { "l": 194.4, "t": 513.6, "r": 417.6, "b": 453.12 }, "text": "Julian M. Carroll Academic Services Building\n2nd Floor 400 East Main Street\nFrankfort, Kentucky\n40601", "attrs": { "block_label": "doc_title" }, "level": 2, "reading_order": 5 }, { "id": "p1.7", "order": 7, "type": "text", "bbox": { "l": 280.32, "t": 434.88, "r": 332.16, "b": 421.2 }, "text": "MINUTES", "reading_order": 6 }, { "id": "p1.8", "order": 8, "type": "text", "bbox": { "l": 251.04, "t": 411.36, "r": 361.2, "b": 401.04 }, "text": "*****", "reading_order": 7 }, { "id": "p1.9", "order": 9, "type": "heading", "bbox": { "l": 86.64, "t": 369.36, "r": 193.2, "b": 356.16 }, "text": "I. Call To Order", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 8 }, { "id": "p1.10", "order": 10, "type": "text", "bbox": { "l": 122.64, "t": 344.88, "r": 540.24, "b": 315.84 }, "text": "The Board of Regent's Chair, Regent Tammi Dukes, called the meeting to order at 11:13 a.m.", "reading_order": 9 }, { "id": "p1.11", "order": 11, "type": "heading", "bbox": { "l": 87.12, "t": 303.36, "r": 167.52, "b": 289.92 }, "text": "II. Roll Call", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 10 }, { "id": "p1.12", "order": 12, "type": "text", "bbox": { "l": 123.36, "t": 279.12, "r": 378.72, "b": 265.2 }, "text": "The Board's Secretary, Nicole Sergent, called the roll:", "reading_order": 11 }, { "id": "p1.13", "order": 13, "type": "text", "bbox": { "l": 124.32, "t": 255.36, "r": 383.04, "b": 241.2 }, "text": "Regent James Obielodan Present", "reading_order": 12 }, { "id": "p1.14", "order": 14, "type": "text", "bbox": { "l": 123.6, "t": 231.6, "r": 382.8, "b": 217.2 }, "text": "Regent Charles Moyer Present", "reading_order": 13 }, { "id": "p1.15", "order": 15, "type": "text", "bbox": { "l": 122.88, "t": 207.84, "r": 403.68, "b": 193.2 }, "text": "Regent Toni Stringer", "reading_order": 14 }, { "id": "p1.16", "order": 16, "type": "text", "bbox": { "l": 339.36, "t": 207.84, "r": 402.48, "b": 193.68 }, "text": "Not Present", "reading_order": 15 }, { "id": "p1.17", "order": 17, "type": "text", "bbox": { "l": 123.84, "t": 183.84, "r": 382.56, "b": 169.68 }, "text": "Regent Tammi Dukes", "reading_order": 16 }, { "id": "p1.18", "order": 18, "type": "text", "bbox": { "l": 339.6, "t": 183.84, "r": 382.56, "b": 169.92 }, "text": "Present", "reading_order": 17 }, { "id": "p1.19", "order": 19, "type": "text", "bbox": { "l": 123.6, "t": 160.32, "r": 382.56, "b": 145.92 }, "text": "Present", "reading_order": 18 }, { "id": "p1.20", "order": 20, "type": "text", "bbox": { "l": 124.08, "t": 160.08, "r": 233.04, "b": 145.92 }, "text": "Regent Edward Fields", "reading_order": 19 }, { "id": "p1.21", "order": 21, "type": "text", "bbox": { "l": 123.36, "t": 112.56, "r": 541.68, "b": 83.52 }, "text": "Four (4) Regents were in attendance and present at roll call. A quorum was therefore established.", "reading_order": 20 }, { "id": "p1.22", "order": 22, "type": "form_field", "bbox": { "l": 0, "t": 0, "r": 0, "b": 0 }, "text": "", "attrs": { "field_kind": "signature", "label": "Digitally verifiable PDF exported from www.docusign.com (ENVELOPEID_DFFEC92796DA4F249F9AEA55D5C94B80)", "pdf_field_name": "ENVELOPEID_DFFEC92796DA4F249F9AEA55D5C94B80", "source": "acroform" }, "reading_order": 21 } ] }, { "document_id": 16609, "page": 2, "width": 612, "height": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "width_pt": 612, "height_pt": 792, "engine": "paddleocr_vl", "source_run_id": 16720, "item_count": 17, "counts_by_type": { "header": 1, "heading": 2, "list": 1, "list_item": 13 }, "build_ms": 2, "items": [ { "id": "p2.1", "order": 1, "type": "header", "bbox": { "l": 14.88, "t": 782.4, "r": 268.32, "b": 772.32 }, "text": "Docusign Envelope ID: DFFEC927-96DA-4F24-9F9A-EA55D5C94B80", "attrs": { "block_label": "header" }, "level": 2, "reading_order": 0 }, { "id": "p2.2", "order": 2, "type": "heading", "bbox": { "l": 87.36, "t": 694.8, "r": 247.92, "b": 681.12 }, "text": "III. Approval of the Agenda.", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 1 }, { "id": "p2.3", "order": 3, "type": "list_item", "bbox": { "l": 123.12, "t": 657.61, "r": 540.72, "b": 628.08 }, "text": "Regent Moyer moved to approve today's agenda. Regent Dukes seconded the motion.", "marker": "-", "reading_order": 2 }, { "id": "p2.4", "order": 4, "type": "heading", "bbox": { "l": 87.36, "t": 611.52, "r": 316.8, "b": 598.32 }, "text": "IV. Policy Updates. By Dr. Michael Dailey.", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 3 }, { "id": "p2.5", "order": 5, "type": "list", "bbox": { "l": 122.64, "t": 583.67, "r": 541.92, "b": 77.28 }, "text": "", "attrs": { "item_count": 12 }, "children": [ { "id": "p2.5.1", "order": 6, "type": "list_item", "bbox": { "l": 123.12, "t": 583.67, "r": 459.12, "b": 568.32 }, "text": "Process of review and policy updates. There were no questions.", "reading_order": 0 }, { "id": "p2.5.2", "order": 7, "type": "list_item", "bbox": { "l": 122.88, "t": 568.31, "r": 541.68, "b": 494.88 }, "text": "New Interim policies. This concluded their review and actual development of new policies. Interim policies before the committee are student loan forgiveness; 4 plus 1 academic program policy; sufficient number of full-time faculty; several online policies that reflect suspension, leave of absence, forgiveness, broken enrollment as well as drop and withdrawal.", "reading_order": 1 }, { "id": "p2.5.3", "order": 8, "type": "list_item", "bbox": { "l": 123.12, "t": 494.36, "r": 541.44, "b": 450 }, "text": "Regent Obielodan asked if the items were informational items or if full-fledged policies will be developed. Dr. Dailey responded that the policies are developed and will take on interim status as it requires a 30-day review process.", "reading_order": 2 }, { "id": "p2.5.4", "order": 9, "type": "list_item", "bbox": { "l": 122.64, "t": 449.96, "r": 541.68, "b": 361.44 }, "text": "Regent Hatchett had questions on the online student loan balance forgiveness provision of eligibility requirement. He stated it does not include provision that student not be in arrears on any fees during semester or that the student can't run up an unpaid student loan debt during the semester. After discussion, Dr. Dailey agreed and said he will take this back to the committee and add as part of the interim step forward.", "reading_order": 3 }, { "id": "p2.5.5", "order": 10, "type": "list_item", "bbox": { "l": 123.12, "t": 361.38, "r": 541.44, "b": 316.8 }, "text": "Regent Hatchett wanted to make it clearer that he is proposing that to be eligible to participate in this policy that the student must be current with regard to his or her fees during the qualifying semester.", "marker": "-", "reading_order": 4 }, { "id": "p2.5.6", "order": 11, "type": "list_item", "bbox": { "l": 122.88, "t": 316.72, "r": 537.36, "b": 301.44 }, "text": "Regent Obielodan said the policy does not state the minimum GPA requirement.", "marker": "•", "reading_order": 5 }, { "id": "p2.5.7", "order": 12, "type": "list_item", "bbox": { "l": 122.88, "t": 301.36, "r": 540.96, "b": 257.28 }, "text": "Dr. Dailey said it states the GPA for undergraduate has to be a 2.0 for or above and graduate 3.0. After discussion, it was agreed that the it needed to be changed to include the undergraduate and graduate GPA requirements.", "reading_order": 6 }, { "id": "p2.5.8", "order": 13, "type": "list_item", "bbox": { "l": 123.12, "t": 256.92999999999995, "r": 541.44, "b": 212.64 }, "text": "Regent Hatchett had a question regarding the online student financial aid packaging policy of the student loan being automatically for three terms unless the student submits the loan change form.", "marker": "-", "reading_order": 7 }, { "id": "p2.5.9", "order": 14, "type": "list_item", "bbox": { "l": 123.12, "t": 212.28999999999996, "r": 541.92, "b": 168.72 }, "text": "Provost responded that the online policy is an 8-week carousel model and that this is a retention method. He further explained the terms and why this policy is in place.", "reading_order": 8 }, { "id": "p2.5.10", "order": 15, "type": "list_item", "bbox": { "l": 123.12, "t": 167.63, "r": 541.2, "b": 123.84 }, "text": "Regent Hatchett further discussed this provision as setting us up for problems as the student automatically gets money for a semester whether he or she is present unless they opt out.", "reading_order": 9 }, { "id": "p2.5.11", "order": 16, "type": "list_item", "bbox": { "l": 122.88, "t": 122.99000000000001, "r": 541.2, "b": 93.6 }, "text": "Dr. Dailey further discussed that he has consulted with financial aid consultant and financial aid director.", "reading_order": 10 }, { "id": "p2.5.12", "order": 17, "type": "list_item", "bbox": { "l": 122.88, "t": 93.20399999999995, "r": 531.6, "b": 77.28 }, "text": "Regent Hatchett, Regent Obielodan and Dr. Dailey further discussed this policy.", "marker": "•", "reading_order": 11 } ], "reading_order": 4 } ] }, { "document_id": 16609, "page": 3, "width": 612, "height": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "width_pt": 612, "height_pt": 792, "engine": "paddleocr_vl", "source_run_id": 16720, "item_count": 19, "counts_by_type": { "header": 1, "heading": 2, "list": 3, "list_item": 13 }, "build_ms": 2, "items": [ { "id": "p3.1", "order": 1, "type": "header", "bbox": { "l": 14.64, "t": 782.16, "r": 268.32, "b": 772.08 }, "text": "Docusign Envelope ID: DFFEC927-96DA-4F24-9F9A-EA55D5C94B80", "attrs": { "block_label": "header" }, "level": 2, "reading_order": 0 }, { "id": "p3.2", "order": 2, "type": "list", "bbox": { "l": 122.64, "t": 719.8, "r": 541.68, "b": 585.12 }, "text": "", "attrs": { "item_count": 4 }, "children": [ { "id": "p3.2.1", "order": 3, "type": "list_item", "bbox": { "l": 122.64, "t": 719.8, "r": 471.36, "b": 704.16 }, "text": "Regent Hatchett had a question on the policy of online suspension.", "marker": "•", "reading_order": 0 }, { "id": "p3.2.2", "order": 4, "type": "list_item", "bbox": { "l": 123.12, "t": 704.6800000000001, "r": 541.2, "b": 660.96 }, "text": "Regent Obielodan mentioned academic bankruptcy, which a formal process allowing students to exclude grades from their GPA calculations after a period of absence.", "marker": "-", "reading_order": 1 }, { "id": "p3.2.3", "order": 5, "type": "list_item", "bbox": { "l": 122.88, "t": 660.01, "r": 540.96, "b": 630.48 }, "text": "Dr. Dailey discussed further reasons for academic bankruptcy and for students who have dropped out.", "reading_order": 2 }, { "id": "p3.2.4", "order": 6, "type": "list_item", "bbox": { "l": 122.64, "t": 630.01, "r": 541.68, "b": 585.12 }, "text": "Further discussion of online debt by Dr. Dailey and Regent Hatchett on payment of debt under the online suspension policy. It will be added to the policy that student is responsible for debt owed upon online suspension.", "marker": "-", "reading_order": 3 } ], "reading_order": 1 }, { "id": "p3.3", "order": 7, "type": "heading", "bbox": { "l": 87.12, "t": 569.52, "r": 330.72, "b": 556.08 }, "text": "V. Proposal for center in school of business.", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 2 }, { "id": "p3.4", "order": 8, "type": "list", "bbox": { "l": 122.88, "t": 541.4300000000001, "r": 541.92, "b": 301.92 }, "text": "", "attrs": { "item_count": 7 }, "children": [ { "id": "p3.4.1", "order": 9, "type": "list_item", "bbox": { "l": 123.12, "t": 541.4300000000001, "r": 540.96, "b": 497.04 }, "text": "Regent Obielodan discussed the vision of the center was to prepare students for the global workforce and digital economy. He said some funding has been secured. He further discussed what will be offered through the center.", "reading_order": 0 }, { "id": "p3.4.2", "order": 10, "type": "list_item", "bbox": { "l": 123.12, "t": 496.76, "r": 528.72, "b": 481.44 }, "text": "Regent Dukes asked about the actual benefits of the program for the students.", "marker": "•", "reading_order": 1 }, { "id": "p3.4.3", "order": 11, "type": "list_item", "bbox": { "l": 123.36, "t": 481.64, "r": 541.44, "b": 437.28 }, "text": "Regent Obielodan discussed the benefits of introducing students to new technologies that are used in powering the digital economy and prepare them for global workforce that we have today.", "marker": "-", "reading_order": 2 }, { "id": "p3.4.4", "order": 12, "type": "list_item", "bbox": { "l": 123.36, "t": 437, "r": 440.88, "b": 421.68 }, "text": "Regent Dukes discussed her connection with PWC in Detroit.", "marker": "•", "reading_order": 3 }, { "id": "p3.4.5", "order": 13, "type": "list_item", "bbox": { "l": 122.88, "t": 421.62, "r": 541.92, "b": 362.4 }, "text": "Regent Moyer had a question regarding staffing the college of business to implement the program and how artificial intelligence can play a productive role in the education of our students without separating students from the involvement in learning.", "marker": "-", "reading_order": 4 }, { "id": "p3.4.6", "order": 14, "type": "list_item", "bbox": { "l": 123.6, "t": 362.58, "r": 541.44, "b": 317.52 }, "text": "Regent Obielodan responded to the question in that he requires his students to write final project papers in all his classes. He allows them to use the AI tool but they demonstrate how they used it. He further discussed use of AI.", "reading_order": 5 }, { "id": "p3.4.7", "order": 15, "type": "list_item", "bbox": { "l": 123.36, "t": 317.92, "r": 337.68, "b": 301.92 }, "text": "Dr. Dailey also discussed AI technology.", "reading_order": 6 } ], "reading_order": 3 }, { "id": "p3.5", "order": 16, "type": "heading", "bbox": { "l": 69.6, "t": 286.8, "r": 143.04, "b": 272.88 }, "text": "Adjournment.", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 4 }, { "id": "p3.6", "order": 17, "type": "list", "bbox": { "l": 123.36, "t": 249.49, "r": 540.96, "b": 204 }, "text": "", "attrs": { "item_count": 2 }, "children": [ { "id": "p3.6.1", "order": 18, "type": "list_item", "bbox": { "l": 123.36, "t": 249.49, "r": 540.96, "b": 220.56 }, "text": "Regent Fields made motion to adjourn the meeting. 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