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doc16535 2012-Financial-Statement-KYSU.pdf
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"text": "Independent Auditors' Report ..... 1 - 2\nManagement's Discussion and Analysis ..... 3 - 19\nFinancial Statements:\nKentucky State University\nStatements of Net Assets ..... 20\nKentucky State University Foundation, Inc.\nStatements of Financial Position ..... 21\nKentucky State University\nStatements of Revenues, Expenses and Changes in Net Assets ..... 22 - 23\nKentucky State University Foundation, Inc.\nStatements of Activities ..... 24\nKentucky State University\nStatements of Cash Flows ..... 25 - 26\nKentucky State University\nNotes to the Financial Statements ..... 27 - 48\nKentucky State University Foundation, Inc.\nNotes to the Financial Statements ..... 49 - 50\nSchedule of Findings and Responses ..... 51 - 52",
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"text": "We have audited the accompanying financial statements of Kentucky State University (the University) as of June 30, 2012 and 2011, and for the years then ended, which collectively comprise the University's basic financial statements as listed on the table of contents. These financial statements are the responsibility of the University's management. Our responsibility is to express an opinion on these financial statements based on our audits. We did not audit the financial statements of Kentucky State University Foundation, Inc. (the Foundation), which represents 100% percent, of the assets, net assets, and revenues of the discretely presented component unit as required by Statement No. 39 of the Governmental Accounting Standards Board, as of June 30, 2012 and for the year then ended. Those financial statements were audited by other auditors whose report thereon has been furnished to us, and our opinion, insofar as it relates to the amounts included for the Foundation, is based solely on the report of the other auditors."
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"text": "We conducted our audits in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits and the report of other auditors provide a reasonable basis for our opinion."
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"text": "In our opinion, based on our audits and the report of other auditors, the financial statements referred to above present fairly, in all material respects, the respective financial position of the business-type activities and discretely presented component unit of the University as of June 30, 2012 and 2011, and the respective changes in its net assets and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America."
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"text": "In accordance with Government Auditing Standards, we have also issued our report dated October 25, 2012 on our consideration of the University's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of the audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit."
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"text": "Management’s Discussion and Analysis of Kentucky State University’s (the University) financial statements provide an overview of the financial position and activities of the University for the year ended June 30, 2012, with comparative information for the year ended June 30, 2011 and selected information for the year ended June 30, 2010. This discussion has been prepared by management and should be read in conjunction with the financial statements and the notes thereto, which follow this section. The financial statements and related notes and this discussion and analysis are the responsibility of management."
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"text": "Kentucky State University is a Commonwealth of Kentucky coeducational institution for higher education. The University's mission is to build on its legacy of achievement as a historically black, liberal arts, and 1890-grant university, afford access to and prepare a diverse student population of traditional and non-traditional students to compete in a multifaceted, ever-changing global society by providing student-centered learning while integrating teaching, research, and service through high-quality undergraduate and select graduate programs. Kentucky State University is committed to keeping relevant its legacy of service by proactively engaging the community in partnerships on civic projects driven by the objective of positively impacting the quality of life of the citizens of the Commonwealth."
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"text": "The annual financial report and statements include the University and Kentucky State University Foundation, a component unit of the University. Kentucky State University Foundation, Inc. (the “Foundation”) is a not-for-profit Kentucky corporation which was established to receive, invest and expend funds to promote and implement educational and developmental activities at Kentucky State University (the “University”). The Foundation is managed by a Board of Trustees independent from that of the University. The Foundation is supported primarily through contributions from alumni."
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"text": "- The University's financial position at June 30, 2012, reflected total assets of $134.7 million and total liabilities of $17.6 million. Total net assets were $117.1 million. Financial operations were in accordance with revenue expectations and the approved budget plan."
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"text": "Total assets increased $1.6 million or 1.2%, primarily due to increases in student accounts, grant and loans receivables, capital assets and investments. Total liabilities increased by $514 thousand or 3.0% primarily due to a decrease in bond and lease obligations, a decrease in compensated absences, and an increase in accounts payable and accrued liability. Total net assets increased $1.1 million."
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"text": "Unrestricted net assets decreased $2.4 million, which the University reserves for spending in programs and other capital-related contingencies."
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"text": "The University classifies amounts earned on endowments as spendable or non-spendable in accordance with the endowment's donor stipulations. Nonexpendable restricted net assets represent amounts, which must be maintained in perpetuity. Expendable restricted net assets include endowment earnings that are spendable, consistent with the University's spending policy."
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"text": "- Operating revenues were $43.5 million and operating expenditures were $75.7 million, resulting in a loss from operations of $32.2 million. Net non-operating revenues were $33.3 million, including $24.7 million in state appropriations, which, when combined with the loss from operations and capital appropriations, resulted in an overall increase in net assets of $1.1 million."
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"text": "The University’s Financial Statements consist of three financial statements: a Statement of Net Assets (Balance Sheet); a Statement of Revenues, Expenses and Changes in Net Assets (Income Statement); and a Statement of Cash Flows, along with the accompanying Notes to the Financial Statements. These financial statements are prepared in accordance with Governmental Accounting Standards Board (GASB) Statement No. 35, Basic Financial Statements – and Management’s Discussion and Analysis – for Public Colleges and Universities."
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"text": "Assets: As of June 30, 2012, total assets amounted to $134.7 million. Of this amount, investment in capital assets (net of depreciation) of $84.5 million, or 62.7% of total assets, represented the largest asset class. Investments amounted to $11.2 million or 8.3% of total assets. During the year, total assets increased by $1.6 million, primarily due to increases in cash and cash equivalents, student accounts, grant and loans receivables, capital assets and investments."
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"text": "The Statement of Revenues, Expenses and Changes in Net Assets is prepared on the accrual basis of accounting, whereby revenues and assets are recognized when the service is provided and expenses and liabilities are recognized when others provide the service, regardless of when cash is exchanged. All items that increase or decrease net assets must appear on the Statement of Revenues, Expenses and Changes in Net Assets as revenues, expenses, gains or losses."
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"text": "Financial activities are reported as either operating or nonoperating. GASB Statement No. 35 requires state appropriations, gifts, investment income and endowment income to be classified as nonoperating revenues. Accordingly, the University reports an operating loss prior to the addition of nonoperating revenues. The utilization of long-lived capital assets is reflected in the financial statements as depreciation, which amortizes the cost of an asset over its expected useful life. Tuition revenue is reduced by gift scholarships and institutional aid, and is reported net of scholarship allowances in the financial statements. A summarized comparison of the University's revenues, expenses and changes in net assets for the years ended June 30, 2012, 2011 and 2010 is as follows."
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Page 9
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footer (1)
heading (3)
table (1)
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2 · HEADING
3 · HEADING
4 · CAPTION
5 · TABLE
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"embedded_text": "Oper rating Reve enue by Ca ategory\nfor FY12 thru FY10\n3-Year r Trend\n(in tho ousands)\n$19,000\n$17,000\nTuitio on & Fees, net\n$15,000\n$13,000 Gran ts & Contracts\n$11,000\nFede ral Appropriations s\n$9,000\n$7,000 Auxil iary Enterprise\n$5,000\n$3,000\n$1,000\nFY1 12 FY11 FY10\nTotal Operatin ng Revenue Total T Operating Rev venue Total O Operating Revenue\n$43,500 0,187 $45,032,879 $45,361,515"
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"text": "Operating expenses totaled $75.7 million, an increase of $6,543,310 over last year due to an increase in federal grants pending and bad debt. Of this amount, $45.7 million (60.4%) was expended directly for the primary mission of the University – instruction (19.0%), research (10.2%), student services (9.9%), student aid (13.3%), and public service (8.0%). Instruction is the main component of Primary Mission expenses amounting to $14.4 million in fiscal year 2012 or 19%. Refer to Figure 2 for the operating expenses categorized into the Primary Mission of the University."
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"text": "The University continued to invest in student aid and support services to provide students with opportunities to be successful in fiscal 2012. For the year ended June 30, 2012, student aid related to tuition and fees totaled $14.6 million, with student aid expenses of $10.1 million and scholarship allowances of $4.5 million."
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"text": "Operating revenues in fiscal year 2010 were $45.4 million and operating expenditures were $67.6 million, resulting in a loss from operations of $22.3 million. Net nonoperating revenues were $31.8 million, including $24.6 million in state appropriations. Compared to fiscal year 2011, revenue decrease has been due to decreases in grant and contracts and federal appropriations."
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"text": "Major sources of cash received from operating activities are student tuition and fees of $18.7 million and grants and contracts of $11.1 million. Major uses of cash for operating activities were payments to employees for salaries and benefits of $38.4 million and to vendors and contractors of $21.8 million."
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"text": "Capital and related financing activities include purchases and payments of $6.7 million expended for construction and acquisition of capital assets and for principal and interest payments on the retirement of the University's bonds and other capital related debt."
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"text": "Net cash of $261 thousand was received for conducting investing activities, including purchase and sales of investments, and interest and dividends earned on investments. Investment activity was primarily related to management of the University's endowments."
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Page 15
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"text": "State appropriations represent approximately 32.1% of all operating and non-operating revenues. The level of state support is a key factor influencing the University's overall financial condition. State appropriation is unrestricted to revenue and is included as non-operating revenue. State appropriation is used to support payroll and benefits for University employees."
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"text": "The University faces financial challenges to maintain and upgrade its capital assets including its infrastructure, buildings and grounds. A combination of revenue sources funds the University's investment in capital improvements, including appropriations provided by the Commonwealth of Kentucky. In fiscal year 2012, the Commonwealth provided no capital appropriations to the University. State capital appropriations plus federal sources play an important role in the University's efforts to address deferred maintenance projects."
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Page 21
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"text": "Quality Enhancement Plan—Academics with Attitude—in 2009, the University developed a plan to address student success. This initiative was part of the University’s accreditation reaffirmation process as required by the Southern Association of Colleges and Schools. The plan focuses on student readiness for college level courses. A pilot phase was successfully conducted in summer 2009 with full implementation fall 2010.",
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"text": "2,210,577\n2,131,019\n2,146,007\n36,372\n161,097\n764,247\n7,449,319",
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"b": 284.5694
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"r": 350.229492,
"b": 228.63441999999998
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"text": "Bonds and capital lease obligations, noncurrent portion\nFederal grants refundable\nTotal noncurrent liabilities\nTotal liabilities",
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"t": 281.644356,
"r": 432.03177,
"b": 228.75465999999994
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"text": "7,875,689\n991,709\n8,867,398\n17,631,117",
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"b": 128.255446
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"r": 548.311236,
"b": 128.19431999999995
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"text": "8,594,513\n5,119,673\n28,328,903",
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"b": 107.91431999999998
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"attrs": {
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},
{
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"text": "20",
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Page 23
65 item(s)
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caption (1)
footer (2)
heading (2)
table (1)
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2 · HEADING
3 · TEXT
4 · CAPTION
5 · TABLE
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65 · FOOTER
Page 23 JSON
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Page 24
29 item(s)
JSON
footer (1)
heading (3)
table (1)
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1 · HEADING
2 · HEADING
3 · HEADING
4 · TABLE
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
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29 · FOOTER
Page 24 JSON
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Page 27
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table (1)
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Page 27 JSON
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"text": "Inventories are stated at the lower of cost (first-in, first-out method) or market and consist of physical plant items. Inventories consist of physical plant, postage and printing supplies."
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"text": "Kentucky State University recognizes its fiduciary duty not only to invest the University's endowment holdings in formal compliance with the Uniform Prudent Management of Institutional Funds Act (UPMIFA) but also to manage those funds in continued recognition of the basic long-term nature of the University. The University interprets this to mean, in addition to the adopted spending guidelines and restrictions described below, that the assets of the University shall be actively managed, that is, investment decisions regarding the particular securities to be purchased or sold shall be the result of the conscious exercise of discretion. The University recognizes that, commensurate with its overall objective of maximizing long-range return while maintaining a high standard of portfolio quality and consistency of return, it is necessary that proper diversification of assets be maintained both among and within the classes of securities held. Within this context of active management and the necessity of adherence to proper diversification, the University relies upon appropriate professional advice."
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"text": "The University recognizes that long-term objectives are most important, but it is also necessary that shorter-term benchmarks be used to assess the periodic performance of the investment program. The University anticipates annual spending of five percent (5%) of the average market value for the past three years, the amount of which shall be determined in January of each year."
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"text": "The University believes that it is prudent to diversify endowment investments so as to minimize the risks of large losses and has established asset allocation ranges based upon the University's participation demographics, anticipated cash flow requirements and the expected returns of the capital markets. The University President will allocate assets within classes of investments which he/she considers to be appropriate."
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"text": "Investments are valued at fair value based on quoted market prices. Short-term investments are investments that are not cash equivalents but mature within the next fiscal year and are classified as current assets."
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"text": "Capital assets are stated at cost at date of acquisition or, in the case of gifts, at fair value at date of gift. Equipment with a unit cost of $2,000 or more and having an estimated useful life of greater than one year is capitalized. Renovations to buildings and infrastructure and land improvements that significantly increase the value or extend the useful life of the structure are capitalized. Routine repairs and maintenance are charged to operating expense in the year in which the expense is incurred."
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"text": "Depreciation of capital assets is computed on a straight-line basis over the estimated useful lives of the respective assets. The University capitalizes, but does not depreciate, works of art and historical treasures that are held for exhibition, education, research and public service. Estimated lives used for depreciation purposes are as follows:"
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"text": "The liability and expense incurred for employee vacation and sick pay are recorded as accrued compensated absences in the statements of net assets and as a component of compensation and benefit expense in the statements of revenues, expenses and changes in net assets."
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"text": "The University is an agency and instrumentality of the Commonwealth of Kentucky, pursuant to Kentucky Revised Statutes sections 164.290 through 164.475. Accordingly, the University is generally exempt from federal income taxes as an organization described in Section 115 of the Internal Revenue Code of 1986, as amended. The Foundation has received a determination from the Internal Revenue Service granting exemption from federal income taxation pursuant to the provisions of the Internal Revenue Code section 501(c)(3)."
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"text": "The University's policy is that restrictions on assets cannot be fulfilled by the expenditure of unrestricted funds for similar purposes. The determination on whether restricted or unrestricted funds are expended for a particular purpose is made on a case-by-case basis. Restricted funds remain restricted until spent for the intended purpose."
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"text": "The University defines operating activities, as reported on the statement of revenues, expenses and changes in net assets, as those that generally result from exchange transactions, such as payments received for providing goods and services and payments made for services and goods received. Nearly all of the University's expenses are from exchange transactions. Certain significant revenues relied upon for operations, such as state and certain federal appropriations, gifts and investment income, are recorded as non-operating revenues, in accordance with GASB Statement No. 35."
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"text": "Financial aid to students is reported in the financial statements under the alternative method as prescribed by the National Association of College and University Business Officers (NACUBO). Certain aid, such as loans and"
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"text": "funds provided to students awarded by third parties, is accounted for as third party payments (credited to the student's account as if the student made the payment). All other aid is reflected in the financial statements as operating expenses, or scholarship allowances, which reduce revenues. The amount reported as operating expenses represents the portion of aid that was provided to the student in the form of cash. Scholarship allowances represent the portion of aid provided to the student in the form of reduced tuition. Under the alternative method, these amounts are computed by allocating the cash payments to students, excluding payments for services, on the ratio of total aid to the aid not considered to be third party aid."
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"text": "The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosures of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates."
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"text": "During the year ended June 30, 2012 and 2011, the Foundation made distributions of approximately $261,016 and $193,179 respectively, or on behalf of the University for both restricted and unrestricted purposes. Complete financial statements for the Foundation can be obtained from the Kentucky State University Foundation, Inc. at P.O. Box 4210, Frankfort, KY 40604."
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"text": "In June 2012, the GASB approved Statement No. 68, Accounting and Financial Reporting for Pensions. This Statement replaces the requirements of Statement No. 27, Accounting for Pensions by State and Local Governmental Employers and Statement No. 50, Pension Disclosures, as they relate to governments that provide pensions through pension plans administered as trusts or similar arrangements that meet certain criteria. Statement 68 requires governments providing defined benefit pensions to recognize their long-term obligation for pension benefits as a liability for the first time, and to more comprehensively and comparably measure the annual costs of pension benefits."
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"text": "Governmental employers participating in a cost-sharing plan will also be required to report a net pension liability, pension expense and pension-related assets and liabilities based on their proportionate share of the collective amounts for all governments in the plan. All governments participating in the defined benefit pension plan would also have the following in their note disclosures:"
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"text": "Assumptions related to the discount rate and impact on the total pension liability of a 1 percentage point increase and decrease in the discount rate"
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"text": "- Net pension assets and liabilities"
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"text": "The provisions of this Statement are effective for fiscal years beginning after June 15, 2014. The University is currently evaluating the effects of this statement on its financial statements."
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"text": "In March 2012, the GASB issued Statement No. 66, Technical Corrections-2012-an amendment of GASB Statements No. 10 and No. 62. This Statement amends Statement No. 10, Accounting and Financial Reporting for Risk Financing and Related Insurance Issues, by removing the provision that limits fund-based reporting of an entity's risk financing activities to the general fund and the internal service fund type. This Statement also amends Statement 62, Codification of Accounting and Financial Reporting Guidance Contained in Pre-November 30, 1989 FASB and AICPA Pronouncements, by modifying the specific guidance on accounting for (1) operating lease payments that vary from a straight-line basis, (2) the difference between the initial investment (purchase price) and the principal amount of a purchased loan or group of loans, and (3) servicing fees related to mortgage loans that are sold when the stated service fee rate differs significantly from a current (normal) servicing fee rate. The provisions of this Statement are effective for financial statements for periods beginning after December 15, 2012. The University does not expect this statement to have a significant impact on its financial statements."
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"text": "In December 2010, the GASB issued Statement No. 62, Codification of Accounting and Financial Reporting Guidance Contained in Pre-November 30, 1989 FASB and AICPA Pronouncements. The objective of this statement is to improve financial reporting by contributing to the GASB's efforts to codify all sources of generally accepted accounting principles for state and local governments so that they derive from a single source. It eliminates the need for financial statement preparers to determine which accounting principles apply to state and local governments. The requirements of this statement are effective for financial statements for periods beginning after December 15, 2011. The University does not expect this statement to have a significant impact on its financial statements."
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"text": "Insured, commercial banks",
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Page 40
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Page 40 JSON
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Page 41
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Page 42
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1 · TITLE
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22 · TEXT
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39 · FOOTER
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Page 42 JSON
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"text": "$ 157,251\n143,658\n129,701\n122,089\n114,241\n439,071\n179,219",
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"type": "table_cell",
"bbox": {
"l": 476.572896,
"t": 587.164674,
"r": 516.626844,
"b": 496.05432
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"text": "$ 532,251\n528,658\n339,701\n337,089\n339,241\n1,689,071\n1,684,219",
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"t": 479.284794,
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"b": 469.114494
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"text": "Total",
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},
{
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"l": 296.64075,
"t": 479.284794,
"r": 336.61554,
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"text": "$ 4,165,000",
"attrs": {
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"col": 1,
"rowspan": 1,
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}
},
{
"id": "p42.5.15",
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"type": "table_cell",
"bbox": {
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"t": 479.28462,
"r": 426.61479,
"b": 469.11432
},
"text": "$ 1,285,230",
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{
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"text": "$ 5,450,230",
"attrs": {
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]
},
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"text": "During 2005, the University entered into a capital lease for an energy management project. The lease obligation has an interest rate of 4.29% and requires annual payments of principal and interest through 2021. The lease obligation will be paid with guaranteed energy savings."
},
{
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"text": "The following is a schedule of future minimum payments required for the capital lease obligation at June 30, 2012:"
},
{
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"text": "Year ending June 30,\n2013\n2014\n2015\n2016",
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"attrs": {
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"attrs": {
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},
{
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"bbox": {
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"attrs": {
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},
{
"id": "p42.8.12",
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"l": 480.479256,
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"b": 221.25460199999998
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"attrs": {
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"attrs": {
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},
{
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"text": "$4,565,078",
"attrs": {
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"col": 1,
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Page 43
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"text": "The University leased apartment units for students which expired on May 31, 2012. The University leases computer equipment under operating leases expiring on August 1, 2014. Lease payments to the lessors under these leases totaled $196,807 and $87,000 for the years ended June 30, 2012 and 2011, respectively."
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"text": "Minimum future lease payments under all leases are as follows:"
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"text": "2013\n2014\n2015",
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"text": "$ 125,232\n125,232\n20,872\n$ 271,336",
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"text": "Kentucky Teachers Retirement System",
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"text": "All faculty and exempt employees required to hold a degree and occupying full-time positions, defined as seventhths (7/10) of normal full-time service on a daily or weekly basis, are required by state law to participate either in the Kentucky Teachers Retirement System (KTRS) or the Optional Retirement Plan (ORP). KTRS, a cost sharing, multiple-employer, public employee retirement system, provides retirement benefits based on an employee's final average salary and number of years of service. Benefits are subject to certain reductions if the employee retires before reaching age sixty, unless the employee has twenty-seven or more years of participation in the plan. The plan also provides for disability retirement, death and survivor benefits, and medical insurance."
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"text": "The Kentucky Teachers Retirement System issues a publicly available financial report that includes financial statements and required supplementary information. That report may be obtained by writing to Kentucky Teachers Retirement System, 479 Versailles Road, Frankfort, Kentucky 40601-3868 or by calling (502) 848-8500."
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"text": "Funding for the plan is provided from eligible employees who contribute 6.16% of their salary through payroll deductions and the Commonwealth of Kentucky, which also indirectly contributes 13.84% of current eligible employees' salaries to the KTRS through appropriations to the University. Employees hired on or after July 1, 2008 contribute 7.16% of their salary through payroll deductions and the Commonwealth of Kentucky, which also indirectly contributes 14.84% to the KTRS through appropriations to the University. Contribution requirements of the plan members and the University are established by Kentucky Revised Statute and the KTRS Board of Trustees. The University's contributions to KTRS for the years ended June 30, 2012, 2011 and 2010 were $2,155,711, $2,128,980, and $2,009,627, respectively, and equaled the required contribution for that year."
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Page 44
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"text": "Substantially all other full-time University employees are required by law to participate in the Kentucky Employees Retirement System (KERS), a cost sharing multiple-employer, public employee retirement system. KERS provides retirement benefits based on an employee's final average salary and number of years of service. Benefits are subject to certain reductions if the employee retires before reaching age sixty-five, or less than twenty-seven years of service. The plan also provides for disability retirement, death and survivor benefits and medical insurance."
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"text": "All faculty and exempt employees who are eligible to participate in the KTRS retirement plan may elect to participate in the Optional Retirement Plan (ORP) instead of KTRS. In doing so, the employee may choose both Teachers Insurance and Annuity Association of America, (TIAA-CREF) or The Variable Annuity Life Insurance Company (VALIC). Both offer a defined contribution, 403b plan."
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"text": "Teachers Insurance and Annuity Association College Retirement Equities Fund (TIAA-CREF), is one of the largest and most respected financial service providers in the world. TIAA-CREF Individual & Institutional Services, Inc. distributes CREF and TIAA Real Estate Account variable annuities. Teachers Personal Investors Services, Inc. distributes Personal Annuity variable annuities, TIAA-CREF Mutual Funds, TIAA-CREF Institutional Mutual Funds, and TIAA-CREF Tuition Financing, Inc. products. TIAA-CREF Trust Company, FSB, provides trust services. Located in New York, NY, Teachers Insurance and Annuity Association of America (TIAA) and TIAA-CREF Life Insurance Company issue insurance and annuities. Financial statements are available on the website, www.tiaa-cref.com."
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"text": "AIG VALIC is the marketing name for the family of companies comprising VALIC Financial Advisors, Inc.; VALIC Retirement Services Company; VALIC Trust Company; and The Variable Annuity Life Insurance Company (VALIC); all members of American International Group, Inc. complete information."
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"text": "KENTUCKY STATE UNIVERSITY\nNotes to the Financial Statements, continued",
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"text": "9. Employee Benefits, continued",
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"text": "Optional Retirement Plan, continued"
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"text": "about VALIC's variable annuities, including financial statements, fees, charges, expenses and contract limitations, can be obtained by visiting the website www.aigvalic.com or by calling 1-800-428-2542."
},
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"text": "Funding for the plan is provided from eligible employees who contribute 6.16% of their salary through payroll deductions and the Commonwealth of Kentucky, which also indirectly contributes 8.74% of current eligible employees' salaries to the ORP through appropriations to the University. The University's contributions to ORP for the years ended June 30, 2012, 2011 and 2010 were $434,586, $412,711, and $393,650, respectively, and equaled the required contribution for the year."
},
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"text": "Health care and life insurance benefits are provided for eligible retired employees through the above pension plans."
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"text": "Expenditures for all employee benefits are included as expenditures within the appropriate functional areas."
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"text": "10. Commitments and Contingencies",
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"text": "The University is a party to various law suits and other claims in the ordinary course of business. University officials are of the opinion, based upon the advice of legal counsel, that the ultimate resolution of these matters will not have a material effect on the financial statements of the University."
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"text": "The University receives financial assistance from federal and state agencies in the form of grants and awards. The expenditure of funds received these programs generally requires compliance with terms and conditions specified in the grant agreements and are subject to audit by the grantor agencies. Any disallowed claims resulting from such audit could become a liability of the applicable fund. In the opinion of management, such potential disallowed claims, if any, would not have a material adverse effect on the overall financial position of the University at June 30, 2012."
},
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"text": "The University is exposed to various risks of loss from torts; theft of, damage to, destruction of assets; business interruption; employee injuries and illnesses; natural disasters; and employee health and accident benefits. Commercial insurance coverage is purchased for claims arising from these risks. Settled claims have not exceeded this commercial coverage in any of the three preceding years. As a sovereign entity of the Commonwealth of Kentucky, the Kentucky Board of Claims handles tort claims on behalf of the University."
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"text": "The Commonwealth of Kentucky operates a public entity risk pool operating as a common risk management and insurance program for its members. The University pays an annual premium to the pool for its workers' compensation insurance coverage. The pool's governing agreement specifies that the pool will be self-sustaining through member premiums and will reinsure through commercial carriers for claims in excess of specified stop loss amounts."
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"text": "43",
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Page 46
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2 · TEXT
3 · HEADING
4 · TEXT
5 · TEXT
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84 · FOOTER
Page 46 JSON
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"text": "Depreciation is allocated below based on functional classification as required by IPEDS for Fiscal Year 2012. The tables below summarize operating expenses by functional purpose for the years ended June 30, 2012 and 2011:"
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"text": "The type of report issued on the financial statements: Unqualified Opinion",
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"text": "Material weaknesses: No"
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"text": "Significant deficiencies identified that are not considered to be material weaknesses: Yes"
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"text": "c. Non-compliance which is material to the financial statements: No"
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"text": "Section II – Financial Statement Findings:"
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"text": "The year-end accounts receivable aged trial balance that was presented to us for audit purposes indicated that a large percentage of receivables were over 365 days old, and several accounts were as much as two years old. We believe that some of these accounts are not collectable at this point in time and the University should review the adequacy of the allowance during the year and appropriately adjust the allowance."
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"text": "The University posted an adjusting journal entry to increase the allowance for doubtful accounts after year end. Not having accurate transactions posted in a timely manner can affect the financial statement information that is available for making informed business decisions and supervision of operations. This weakness in accounting infrastructure increases the risk of errors in the financial records and is less likely to detect irregularities, including fraud, on a timely basis. Increased management effort in this area can result in a reduction in the number and amount of delinquent and potentially worthless receivables. The positive results from this process may include significantly improved cash flow and profitability and should minimize the need for a year-end adjustment of this account."
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"text": "The following formal collection procedures should be established:"
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"text": "The continuous review of accounts receivable for old and slow-paying accounts."
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"text": "- A formal periodic review of the account receivable aged trial balance."
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"text": "51",
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Page 54
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Page 54 JSON
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"text": "KENTUCKY STATE UNIVERSITY\nSchedule of Findings and Responses, continued",
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"text": "Year ended June 30, 2012"
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"text": "Finding 12-01, continued:",
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"text": "The implementation of formalized procedures for contacting delinquent accounts for payment, such as sending letters to slow-paying customers."
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"text": "The increased use of collection agencies and the department of revenue to aid in collecting delinquent accounts."
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"text": "We recommend the University conduct an overall evaluation of the allowance for doubtful accounts at year end and base the allowance on the aging of the balance, instead of the last semester the student attended to ensure a more accurate balance in the allowance for doubtful accounts."
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"text": "We concur. The University has increased its collection efforts and has added three collection agencies to assist in collection efforts. We will increase our efforts to manage these agencies and rotate accounts with no collections activity. The student allowance account was increased substantially this fiscal year. We have also increased communication with the students to include monthly reminders of outstanding balances. Additionally, we have drafted a revision to the student accounts write-off method to expedite submission of delinquent accounts to collection agencies and decrease the timing of writing off student accounts."
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