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doc16490 Gold-Book-2023-79.pdf
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"text": "KENTUCKY STATE UNIVERSITY BOARD OF REGENTS"
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"text": "AUGUST 15, 2023"
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"text": "THE GOLD BOOK: Bylaws of the\nKENTUCKY STATE UNIVERSITY\nBOARD OF REGENTS"
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"text": "SECTION 1.1: The governance of Kentucky State University is vested in the Board of Regents of Kentucky State University. The Board, in conformity with the laws and Constitution of the Commonwealth of Kentucky, shall have exclusive jurisdiction, power, and authority with regard to the supervision, management, and control of Kentucky State University; shall be the final authority in all matters pertaining to the University; and shall exercise control over the University's policies and its relations with federal, state, and local governments.",
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"text": "SECTION 1.2: The Board of Regents of Kentucky State University is a constituted entity of the Commonwealth of Kentucky. KRS 164.310 and KRS 164.321."
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"text": "SECTION 3.4: All substantive issues, proposals, resolutions, plans, information, data, and inquiries come to, and from, the Board through the President of the University."
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"text": "SECTION 3.5: Board members confronted with a University problem or concern shall report the matter to the President and to the Board Chairperson. In the event the problem or concern relates to the Board Chairperson, the matter shall be reported to the Board Vice Chairperson. The Chairperson or Vice"
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"text": "Chairperson will direct whatever action is deemed necessary in consultation with the President, if necessary, or with the University’s internal or external counsel. The appropriate Board committee chairperson will also be involved in the process. Under no circumstances shall a Board member individually address the situation."
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"text": "SECTION 3.6: Board members shall not attempt to persuade, direct, coerce, threaten, or influence a University employee's position or practice."
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"text": "SECTION 3.7: Board members should make every effort to attend special events and other activities which promote the University whenever feasible and as scheduling permits."
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"text": "SECTION 3.8: The Board shall annually, at its retreat, develop goals and objectives for the upcoming year and evaluate its performance from the previous year. The Executive Committee shall be responsible for determining the procedure by which such evaluations are to be conducted, subject to Board approval."
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"text": "SECTION 4.1: The Board of Regents shall consist of eleven persons as provided by state law: eight members appointed by the Governor of Kentucky, one faculty member elected by members of the faculty with academic rank above instructor, one student member elected by the student body, and",
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"text": "one nonteaching personnel member elected by members of the staff."
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"text": "SECTION 4.2: The gubernatorial appointments may include one (1) graduate of the respective institution who resides outside the Commonwealth. Not more than two (2) appointed members of any Board shall be residents of one (1) county. The appointments shall reflect the proportional representation of the two (2) leading political parties of the Commonwealth based on the state's voter registration. Membership on the Board shall reflect no less than proportional representation of the minority racial composition of the Commonwealth. Membership on the Board shall not be incompatible with any state office. A change in residency after the date of appointment shall not affect a member's ability to serve nor shall it prevent a member's eligibility for reappointment."
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"text": "SECTION 4.3: Appointments to fill vacancies shall be made in the same manner and within the same time after the occurrence of the vacancy as regular appointments. The person appointed shall hold the position for the unexpired term only."
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"text": "SECTION 4.4: The faculty member shall be a teaching or research member of the faculty of the rank of assistant professor or above, excluding departmental chairs, deans, directors, vice provosts, and the provost. He or she shall be elected by secret ballot by all faculty members of the rank of assistant professor or above."
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"text": "be elected by secret ballot by the nonteaching employees."
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"text": "SECTION 4.6: The student member on the Board shall be a full-time student and the president of the University's student body during the appropriate academic year and may be an out-of-state resident, if applicable."
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"text": "SECTION 4.7: All persons appointed shall be required to attend and complete an orientation program prescribed by the Council under KRS 164.020 as a condition of their service."
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"text": "Term of Office of Board of Regents Members"
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"text": "SECTION 5.1: Each member of the Board shall serve for the term for which he or she is appointed and until his or her successor is appointed and qualified."
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"text": "SECTION 5.2: The terms of the appointed members of the Board of Regents shall be for six years and until their successors are appointed and qualified."
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"text": "SECTION 5.3: The faculty member shall serve for a term of three years and until his or her successor is elected and qualified. The faculty member shall be eligible for re-election, but he or she shall not be eligible to continue to serve as a member of the Board if he or she ceases being a member of the faculty of the University. Elections to fill vacancies shall be for the unexpired term in the same manner as provided for the original election."
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"text": "SECTION 5.4: The student member shall serve for a term of one year beginning with the first meeting of the fiscal year. If the student member does not maintain his or her position as student body president or his or her status as a full-time student at any time during that academic year, a special election shall be held to select a full-time student member."
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"text": "Any Board member may be removed by the Governor for cause as prescribed in KRS 63.080(2) or may be removed and replaced as prescribed in KRS 63.080(3) to meet the proportional representation requirement.",
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"text": "All appointed members of the Board may be removed for cause as prescribed in KRS 63.080(4) if the Board is no longer functioning according to its statutory mandates as specified in the enabling statutes applicable to the Board, or if the Board membership's conduct as a whole constitutes malfeasance, misfeasance, incompetence, or gross neglect of duty, such that the conduct cannot be attributed to any single member or members.",
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"text": "(3) The inability of the Board to hold quarterly meetings; to elect a Chairperson annually; to establish a quorum, to adopt an annual budget; to set tuition rates; to conduct an annual evaluation of the President of the University; to carry out its primary function to periodically evaluate the University’s progress in implementing its mission, goals, and objectives to conform to the strategic agenda; or to otherwise perform its duties under KRS 164.350 shall be cause for the Governor to remove all appointed members of the Board and replace the entire appointed membership pursuant to KRS 63.080(4)."
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"text": "SECTION 6.1: The Board of Regents shall hold its first meeting within thirty days after each appointment of new members."
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"text": "SECTION 6.2: Thereafter, the Board of Regents shall meet at least quarterly in regular session at the University, or at such other times and places as agreed upon according to a calendar adopted annually by the Board. The annual meeting calendar shall include the dates for the Board’s annual retreat once those dates have been approved."
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"text": "SECTION 6.3: The Chairperson of the Board shall call special meetings of the Board at the request of the President of the University or by two members of the Board. The Board may at such special meetings transact any or all business that it may transact at a regular meeting except that the business to be"
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"text": "transacted at a special meeting shall be specified in the notice of the meeting in accordance with Kentucky's Open Meetings Act."
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"text": "SECTION 6.4: The Chairperson of the Board may call an emergency meeting pursuant to this provision of the Bylaws. For purposes herein, “emergency” is defined as a situation which creates or has the potential to create a threat to the health, wellbeing, or safety of the University or the University community. The Board shall make a reasonable effort, under emergency circumstances, to notify the members of the Board, media organizations which have filed a written request for notification, and the public of the emergency meeting. At the beginning of the emergency meeting, the Chairperson shall briefly describe for the record the emergency circumstances preventing compliance with the notice provisions under the Open Meetings Act. These comments shall appear in the minutes. Discussions and actions at the emergency meeting shall be limited to the emergency for which the meeting was called."
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"text": "SECTION 6.5: Board members are expected to attend all Board meetings and commencement ceremonies, and to participate in Board development activities. If a Board member is unable to physically attend a Board meeting, he or she may participate via any appropriate technology that allows the Board member to substantively participate via means that is consistent with the Open Meetings Act or any other applicable law."
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"text": "in the meetings except pursuant to a previously approved request for appearance to be heard in accordance with this paragraph. Persons desiring to be heard by the Board shall first submit to the President in writing the subject matter and the reason for desiring to be heard by the Board. The President shall then call the request to the attention of the Board Chairperson. The Chairperson may then determine whether or not to permit the person requesting appearance before the Board to speak, or the Board by a majority vote may grant such a request of the person requesting authority to speak. The Board shall be notified of all requests that are denied."
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"text": "The Chairperson shall preside at the meetings of Board and shall be responsible for the management and orderly conduct of the business of the Board. The Chairperson shall issue calls to convene the Board in regular and special meetings. He or she shall determine the date, time, and place of the Board meetings."
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"text": "To recommend major policies and other major actions to the Board of Regents for its final action and to be the official medium of communication between the Board of Regents and the various segments of the University and their official bodies;",
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"text": "To recommend to the Board the employment of administrative faculty and vice president-level and above staff;",
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"text": "To employ all other non-administrative faculty and employees of the University whose compensation shall fall within the approved University Classification and Compensation System;",
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"text": "To recommend to the Board changes in administrative structure and organization of the University which enhance and align with its mission;",
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"text": "as appropriate, and to recommend all other budgets and any modifications of these budgets as needed to the Board;"
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"text": "To manage the University through officials that report to the Office of the President;",
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"text": "To provide leadership in the development of academic instruction, research, and service programs by making initiatives to the Faculty Senate and to the faculties of academic units and their planning committees concerning changes in curriculum or academic policies which are the responsibility of the faculty;",
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"text": "To maintain continuing relations with governmental agencies at city, county, state, and federal levels as required by the mission of the University;",
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"text": "To be responsible for raising funds from the federal government, state and local public sources, corporations, private individuals, foundations and other sources;",
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"text": "To supervise programs for constant maintenance and improvement of their quality, for their effective service to students, for their adequacy of research, and for their accountability to the people of the Commonwealth, to students, and to grantors or donors;",
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"text": "To be responsible for the University’s role in construction and renovation, in the maintenance of buildings and grounds, in the acquisition of essential new facilities, equipment, and library materials, and in space allocation and utilization;",
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"text": "To prepare and submit to the Board of Regents an annual report on the work and general status of the University; and",
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"text": "Indemnification, Legal Defense of Board Members, Conflicts of Interest and Confidential Information"
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"text": "SECTION 11.1: It is the purpose of this article to provide that any member of the Board of Regents be afforded a legal defense and indemnification for any acts or actions taken in good faith and within the scope of his or her official duties while on the official business of the University."
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"text": "SECTION 11.2: A conflict of interest occurs when any Board member has existing or potential interests that compete or could compete with the interests of the University or any directly affiliated organization, or which impairs or might reasonably impair such Board members' independent, unbiased judgment in the discharge of one's responsibility. Board members shall avoid entering into or maintaining any business or financial interests, transactions, acquisitions or sales of property interest which are or may be in conflict with those of the University. Board members shall avoid any personal interest, direct or indirect, in any contract for the purchase of land, buildings, supplies, or services for the University. Board members shall not accept gifts or benefits from any person holding contracts for supplies or services to the University."
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"text": "disclosing, or disseminating such information with the intent to obtain financial gain for himself or herself or any other person or any other business with which the Board member is associated."
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"text": "Whenever any conflict of interest appears to exist after taking the oath of office, the Board member shall immediately fully disclose that conflict to the Executive Committee and to the President of the University. In no event shall such disclosure be delayed longer than seventy-two (72) hours prior to consideration of the matter by the Board."
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"text": "These Bylaws may be amended by the affirmative vote of a majority of the membership of the Board of Regents, provided that notice in writing of any proposed amendment is given to members at least 7 days prior to a meeting at which the amendment is to be discussed. The seven-day notice provision may be waived upon a vote of the majority of the Board members."
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"text": "HISTORY: Adopted March 3, 1983; Revised May 9, 1992; Revised November 16, 1992; Revised January 26, 1996; Revised January 24, 1997; Revised October 30, 1998; Revised February 5, 1999; Major Revision October 24, 2003; Revised November 5, 2004; Major Revision and Approved by Board of Regents, January 23, 2015; Revisions Approved by the Board of Regents, December 5, 2019; Revisions Approved by the Board of Regents, August 8, 2023."
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