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doc16451 1.3.15_KYSU_Online_Faculty_Workload_Procedures.pdf
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"text": "The purpose of the KYSU Online Faculty Workload Procedures is to establish procedures for implementing the KYSU Online Faculty Workload Policy (1.3.10) and tracking the workload of various faculty types involved in the academic programs of KYSU Online. These procedures establish a standard unit of measurement, a “faculty workload unit” (WLU), for tracking faculty duties that are quantified in credit hours, work hours, workdays, administrative release, and stipends. The procedures also support faculty compensation and benefits processes."
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"text": "The Office of Online Education will determine whether faculty workload for KYSU Online triggers payment. This determination is based upon a review of the faculty type (whether full-time or adjunct), existing contracts and executed agreements (e.g., whether the workload is included in the scope of a full-time faculty contract or extended contract/PAF), and whether the Provost has preapproved any exceptions to the regular workload policies and procedures (e.g., in some circumstances the Provost could approve online load to count towards a full-time faculty contracted load). The standard rates for paid faculty workload are presented in the table below."
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"text": "In addition to tracking the faculty workload units of adjunct faculty, KYSU Online also tracks the adjunct hours of service (ahs) for benefits administration. As part-time employees, if adjunct faculty average 30 or more adjunct hours of service (ahs) over a lookback period (which generally comprises the fall and spring terms), they should be considered full-time for benefits administration.[p2.14.1] More details are",
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Page 3
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1 · FIGURE
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Page 4
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1 · FIGURE
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Table integrity:
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r0c0 (50%): “Enrollment tier”
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Page 5
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"text": "Relating faculty workload to time spent working is unavoidable to an extent because of the credit hour system. However, one weakness of this relationship is the potential to convey an association between faculty work hours and compensation inadvertently. This is undesirable since neither full-time nor part-time adjunct faculty are classified as non-exempt, hourly employees. So, it is helpful to disjoin workload from working time by implementing an atemporal metric to quantify faculty workload. Additionally, the older methods of tracking faculty workload do not readily lend themselves to various conversions, such as determining the workload represented by non-credit-bearing work or projects paid at a flat rate."
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"text": "Building upon the traditional approaches to faculty workload at Kentucky State University, KYSU Online will use a new model to track faculty workload based on faculty workload units (abbreviated as WLU). Faculty workload units (WLU) facilitate compensation; they are not directly tied to course instruction (as are credit hours), and they disjoin compensation from time-based approximations of faculty work (such as workdays and work hours). Faculty workload units (WLU) meet the needs of KYSU Online by accommodating different faculty types (full-time and part-time), different types of work (e.g., instructional, non-instructional, special assignments), different units of quantifying the work (e.g., credit hours, workdays, flat rate stipends), different timeframes in which the work is completed (e.g., semester, subterm), and different purposes for tracking the work (e.g., monitoring overload caps, additional pay, adjunct benefits thresholds)."
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"text": "Adjunct faculty are considered part-time employees of the University.[p5.10.1] The Office of Online Education assigns online course load to adjunct faculty as needed. As much as possible, course load assignments consider the requests and preferences of each adjunct faculty member. In some circumstances, an adjunct faculty member might be asked to complete additional duties beyond the scope of their part-time teaching load, such as administrative support of the online programs, service as an SME, or curricular assessment. The Office of Online Education tracks other assigned duties.",
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"text": "Adjunct faculty are not hourly employees of the University. They are paid a flat rate per course and other duties. However, to comply with regulations relevant to the part-time status of adjunct faculty members and benefits administration, the university will use adjunct faculty workload information to track adjunct hours of service."
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"text": "The term adjunct hours of service refers to the average calculated time per week a part-time adjunct faculty employee works. Since adjunct faculty are part-time employees, adjunct hours of service must be tracked to confirm that their workloads remain below a calculated average of 30 hours per week, which is the threshold for full-time employment under the Affordable Care Act. [p6.4.1]",
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"text": "The method of calculating adjunct hours of service must fit the definition of a “reasonable method.” [p6.5.1]\nOne reasonable method is described in the Federal Register:",
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"text": "[T]he Treasury Department and the IRS have determined that, until further guidance is issued, one (but not the only) method that is reasonable for this purpose would credit an adjunct faculty member of an institution of higher education with (a) 2[p6.6.1] hours of service (representing a combination of teaching or classroom time and time performing related tasks such as class preparation and grading of examinations or papers) per week for each hour of teaching or classroom time (in other words, in addition to crediting an hour of service for each hour teaching in the classroom, this method would credit an additional 1[p6.6.2] hours for activities such as class preparation and grading) and, separately, (b) an hour of service per week for each additional hour outside of the classroom the faculty member spends performing duties they are required to perform (such as required office hours or required attendance at faculty meetings). [p6.6.3]",
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"text": "The current academic year corresponds to the stability period. In the stability period, the employee's benefit status, which had been previously established for their position, remains stable, regardless of fluctuations in their hours worked. The stability period is generally 10 or 11 months."
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"text": "Once per year in the administrative period, the average weekly hours of service in the measurement period are calculated for each adjunct using a “reasonable method.” The university will use the “lookback measurement method.” Per the Federal Register,"
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"text": "Adjunct hours of service (ahs): An hour of adjunct faculty work used for part-time faculty benefit administration during the administrative period of the year. Any adjunct faculty member who averages 30 or more adjunct hours of service (ahs) per week worked during the lookback period will be considered full-time for benefits administration under the Affordable Care Act (26 CFR 54.4980H-1(a)(24)). [p8.5.1]",
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"text": "Stability period: The current academic year corresponds to the stability period. In the stability period, the employee's benefit status, which had been previously established for their position, remains stable, regardless of fluctuations in their hours worked. The stability period is generally 10 or 11 months (26 CFR 54.4980H-1(a)(45)). [p8.6.1]",
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