{
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    "page": 75,
    "width_pt": 612,
    "height_pt": 792,
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            "bbox": {
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            "text": "160.0 EMPLOYEE INFORMATION AND PRIVACY POLICY",
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            "level": 3
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            "id": "p75.2",
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            "type": "heading",
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            "text": "INTRODUCTION",
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            "bbox": {
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            "text": "In collecting, maintaining, and disclosing employee information, KSU makes every effort to protect employees' privacy rights and interests and prevent inappropriate or unnecessary disclosures of information from any worker's file or record."
        },
        {
            "id": "p75.4",
            "order": 4,
            "type": "text",
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            "text": "While complying with its governmental reporting and recordkeeping requirements, KSU strives to ensure that it handles all personal and job-related information about employees in a secure, confidential, and appropriate fashion in accordance with the principles and procedures outlined below."
        },
        {
            "id": "p75.5",
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            "text": "A. PURPOSE",
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        },
        {
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            "bbox": {
                "l": 54.96,
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            },
            "text": "Emphasize to all KSU administrators the importance of confidentiality in handling employee information and guidelines for handling such information."
        },
        {
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            "order": 7,
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            "text": "B. SCOPE",
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        },
        {
            "id": "p75.8",
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            "type": "text",
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            "text": "All KSU administrative employees that handle employee information."
        },
        {
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            "order": 9,
            "type": "heading",
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            "text": "C. PROCEDURES",
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            "text": "1. Treatment of Confidential Information",
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        {
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            "text": "All administrative employees are expected to treat personal information about employees as confidential and respect the need for protecting each employee's privacy by enforcing secure information handling procedures on the part of all employee whose job duties involve gathering, retaining, using, or releasing personal information about the organization's employees. KSU Human Resources collects and retains only such personal information as it needs to effectively conduct business and administer its employment and benefit programs. Human Resources takes all possible steps to make sure that all personal and job-related information about employees is accurate, complete, and relevant for its intended purpose. Wherever possible, HR notifies affected employees if it needs additional personal information and gives these employees an opportunity to supply the requested data."
        },
        {
            "id": "p75.12",
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            "type": "heading",
            "bbox": {
                "l": 90.96,
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            },
            "text": "2. Security and storage of employee records and medical information",
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            "level": 3
        },
        {
            "id": "p75.13",
            "order": 13,
            "type": "text",
            "bbox": {
                "l": 90.48,
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            "text": "All paper-based documents relating to KSU's employee record system are kept in secure, locked files in the OHR."
        },
        {
            "id": "p75.14",
            "order": 14,
            "type": "text",
            "bbox": {
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            "text": "I nese tiies are accessible only to authorized OHR staff and executives, managers, and supervisors who have a valid, demonstrable need to obtain specific information from an employee's personnel file. Employees also are granted access to their personnel files and records in accordance with the access procedures outlined below. All employee files and records must remain in the OHR at all times."
        },
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            "id": "p75.15",
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            "type": "text",
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                "l": 91.2,
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            },
            "text": "If an individual with an authorized need to know requires copies of the information in"
        },
        {
            "id": "p75.16",
            "order": 16,
            "type": "footer",
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            "text": "75",
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        },
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            "order": 17,
            "type": "footer",
            "bbox": {
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            },
            "text": "Update: March 26, 2013",
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