{ "document_id": 16417, "page": 75, "width_pt": 612, "height_pt": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "engine": "paddleocr_vl", "source_run_id": 16528, "item_count": 17, "counts_by_type": { "footer": 1, "header": 1, "heading": 5, "text": 10 }, "build_ms": 2, "items": [ { "id": "p75.1", "order": 1, "type": "header", "bbox": { "l": 69.84, "t": 755.04, "r": 282.24, "b": 729.12 }, "text": "Kentucky State University\nBusiness Policies and Procedures Manual", "attrs": { "block_label": "header" }, "level": 2 }, { "id": "p75.2", "order": 2, "type": "heading", "bbox": { "l": 69.6, "t": 714.96, "r": 168.72, "b": 702.24 }, "text": "Past Due Accounts", "attrs": { "block_label": "paragraph_title" }, "level": 3 }, { "id": "p75.3", "order": 3, "type": "text", "bbox": { "l": 68.88, "t": 692.4, "r": 443.52, "b": 679.44 }, "text": "A balance is considered past due if it is not paid within 30 days of the due date." }, { "id": "p75.4", "order": 4, "type": "text", "bbox": { "l": 68.64, "t": 669.6, "r": 525.84, "b": 627.36 }, "text": "Students with unpaid account balances will be placed on financial hold by the Bursar's Office. Students placed on financial hold become ineligible for further registration, and their transcripts will not be released until their accounts are paid in full." }, { "id": "p75.5", "order": 5, "type": "text", "bbox": { "l": 68.4, "t": 618, "r": 534.96, "b": 576.24 }, "text": "A late Payment Fee may be assessed when a student's account balance is not paid by the last day to drop/add. Other actions may be taken, including removal from registered classes, restriction of ID card, or removal from residence hall." }, { "id": "p75.6", "order": 6, "type": "heading", "bbox": { "l": 69.84, "t": 566.64, "r": 132, "b": 554.16 }, "text": "Collections", "attrs": { "block_label": "paragraph_title" }, "level": 3 }, { "id": "p75.7", "order": 7, "type": "text", "bbox": { "l": 68.64, "t": 543.84, "r": 540.96, "b": 486.72 }, "text": "Students who do not make satisfactory payment arrangements on their past due accounts may have their accounts placed with a collection agency. Scheduled mail and email notifications will be sent at predetermined intervals to notify and attempt to recover outstanding balances prior to escalation to the collection agency." }, { "id": "p75.8", "order": 8, "type": "text", "bbox": { "l": 68.4, "t": 478.08, "r": 540.24, "b": 392.4 }, "text": "If the University retains a collection agency and/or attorneys to collect amounts owed to the University, the student will be responsible for reimbursing the University for the fees of any collection agency, which may be based on a percentage of the delinquent account balance (up to a maximum of 40 percent of the delinquent account balance), and the student will also be liable for all reasonable attorneys' fees and costs and expenses incurred by the University in its collection efforts." }, { "id": "p75.9", "order": 9, "type": "text", "bbox": { "l": 68.64, "t": 383.28, "r": 511.44, "b": 355.44 }, "text": "Kentucky State University, or its associated vendor partners, may also report to credit bureau organization(s) any information regarding any unpaid obligation." }, { "id": "p75.10", "order": 10, "type": "heading", "bbox": { "l": 69.84, "t": 346.56, "r": 282.48, "b": 333.36 }, "text": "Bad Debt and Allowance for Credit Losses", "attrs": { "block_label": "paragraph_title" }, "level": 3 }, { "id": "p75.11", "order": 11, "type": "text", "bbox": { "l": 68.88, "t": 323.76, "r": 539.04, "b": 280.8 }, "text": "The process of calculating the estimate for uncollectible balances requires a rational estimate that follows GAAP. At the end of each fiscal year, an allowance for credit losses accounts will be calculated based on various percentage rates of aged receivables." }, { "id": "p75.12", "order": 12, "type": "text", "bbox": { "l": 68.64, "t": 272.4, "r": 532.32, "b": 215.28 }, "text": "The calculation will be evaluated each year by the Controller and Bursar to ensure the calculation method produces a “net receivable” balance that is deemed collectible. The formula used in the calculation will be adjusted, when needed, to assure accountable amounts are included in the university’s financial statements." }, { "id": "p75.13", "order": 13, "type": "heading", "bbox": { "l": 70.32, "t": 205.68, "r": 138.48, "b": 192 }, "text": "Procedures", "attrs": { "block_label": "paragraph_title" }, "level": 3 }, { "id": "p75.14", "order": 14, "type": "text", "bbox": { "l": 69.84, "t": 183.12, "r": 299.76, "b": 169.92 }, "text": "Maintain Accounts Receivable Detail Codes" }, { "id": "p75.15", "order": 15, "type": "text", "bbox": { "l": 68.4, "t": 167.76, "r": 539.04, "b": 110.4 }, "text": "All student billing is posted through the accounting receivable system based on detail codes tied to various charge and credit accounts for registration, fees, financial aid, etc. These must be maintained to ensure that any changes to the underlying account codes are appropriately updated to ensure the transactions are accurately posted to the general ledger." }, { "id": "p75.16", "order": 16, "type": "heading", "bbox": { "l": 69.6, "t": 101.28, "r": 194.16, "b": 88.32 }, "text": "Responsible position(s):", "level": 3 }, { "id": "p75.17", "order": 17, "type": "footer", "bbox": { "l": 501.36, "t": 61.44, "r": 541.44, "b": 49.2 }, "text": "Page 75", "attrs": { "block_label": "number" } } ], "excluded_furniture": { "first": [], "last": [] } }