{ "document_id": 16417, "page": 138, "width_pt": 612, "height_pt": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "engine": "paddleocr_vl", "source_run_id": 16528, "item_count": 45, "counts_by_type": { "footer": 1, "form_field": 6, "header": 1, "heading": 3, "list": 4, "list_item": 27, "text": 3 }, "build_ms": 5, "items": [ { "id": "p138.1", "order": 1, "type": "header", "bbox": { "l": 69.36, "t": 755.76, "r": 282.72, "b": 728.64 }, "text": "Kentucky State University\nBusiness Policies and Procedures Manual", "attrs": { "block_label": "header" }, "level": 2 }, { "id": "p138.2", "order": 2, "type": "heading", "bbox": { "l": 69.6, "t": 714.72, "r": 240.72, "b": 702 }, "text": "Required documents and access:", "attrs": { "block_label": "paragraph_title" }, "level": 3 }, { "id": "p138.3", "order": 3, "type": "list", "bbox": { "l": 108.05, "t": 692.299, "r": 167.857, "b": 663.598 }, "text": "", "attrs": { "item_count": 2 }, "children": [ { "id": "p138.3.1", "order": 4, "type": "list_item", "bbox": { "l": 108.05, "t": 692.299, "r": 141.963, "b": 678.8679999999999 }, "text": "Banner" }, { "id": "p138.3.2", "order": 5, "type": "list_item", "bbox": { "l": 108.05, "t": 677.029, "r": 167.857, "b": 663.598 }, "text": "Bank access", "marker": "•" } ] }, { "id": "p138.4", "order": 6, "type": "heading", "bbox": { "l": 69.36, "t": 653.52, "r": 185.04, "b": 640.8 }, "text": "Frequency and timing:", "attrs": { "block_label": "paragraph_title" }, "level": 3 }, { "id": "p138.5", "order": 7, "type": "list_item", "bbox": { "l": 86.88, "t": 632.005, "r": 181.68, "b": 617.76 }, "text": "Monthly review", "marker": "•" }, { "id": "p138.6", "order": 8, "type": "heading", "bbox": { "l": 69.6, "t": 608.16, "r": 105.84, "b": 595.44 }, "text": "Steps:", "attrs": { "block_label": "paragraph_title" }, "level": 3 }, { "id": "p138.7", "order": 9, "type": "text", "bbox": { "l": 68.64, "t": 585.6, "r": 531.84, "b": 557.52 }, "text": "This procedure is dependent upon timely marking of the reconciliation indicator field in Banner as Final Reconciled through the monthly check reconciliation process in Banner." }, { "id": "p138.8", "order": 10, "type": "list", "bbox": { "l": 86.64, "t": 549.225, "r": 499.2, "b": 406.56 }, "text": "", "attrs": { "item_count": 9 }, "children": [ { "id": "p138.8.1", "order": 11, "type": "list_item", "bbox": { "l": 86.64, "t": 549.225, "r": 391.2, "b": 534.96 }, "text": "Identify uncashed checks greater than 90 days outstanding." }, { "id": "p138.8.2", "order": 12, "type": "list_item", "bbox": { "l": 124.08, "t": 533.28, "r": 314.4, "b": 520.8 }, "text": "FTICHKS Check Number Validation", "marker": "○", "children": [ { "id": "p138.8.2.1", "order": 13, "type": "form_field", "bbox": { "l": 124.08, "t": 533.28, "r": 136.08, "b": 521.28 }, "text": "", "attrs": { "field_kind": "radio", "label": "FTICHKS Check Number Validation", "source": "glyph_estimate", "bbox_estimated": true, "label_source": "parent_text", "label_ref": "p138.8.2", "text_offset": 0, "text_span": 0 } } ] }, { "id": "p138.8.3", "order": 14, "type": "list_item", "bbox": { "l": 159.6, "t": 519.289, "r": 285.12, "b": 506.88 }, "text": "Open Advanced Filter" }, { "id": "p138.8.4", "order": 15, "type": "list_item", "bbox": { "l": 159.6, "t": 504.789, "r": 324.72, "b": 492.24 }, "text": "Check Number: Starts with -0" }, { "id": "p138.8.5", "order": 16, "type": "list_item", "bbox": { "l": 159.6, "t": 490.32, "r": 292.32, "b": 477.84 }, "text": "Bank Code: Equals - 56" }, { "id": "p138.8.6", "order": 17, "type": "list_item", "bbox": { "l": 159.6, "t": 475.92, "r": 381.36, "b": 463.44 }, "text": "Cancel Indicator: Not Equal or IS NULL – Y" }, { "id": "p138.8.7", "order": 18, "type": "list_item", "bbox": { "l": 159.84, "t": 461.289, "r": 394.8, "b": 448.32 }, "text": "Check Date: Less than or equal -90 days ago" }, { "id": "p138.8.8", "order": 19, "type": "list_item", "bbox": { "l": 160.32, "t": 446.769, "r": 195.84, "b": 434.625 }, "text": "Go" }, { "id": "p138.8.9", "order": 20, "type": "list_item", "bbox": { "l": 159.12, "t": 432.269, "r": 499.2, "b": 406.56 }, "text": "NOTE: Requested Argos report from IT to include FTICHKS data and addresses." } ] }, { "id": "p138.9", "order": 21, "type": "text", "bbox": { "l": 123.6, "t": 403.2, "r": 528.48, "b": 375.84 }, "text": "The monthly bank ARP report which includes uncleared Positive Pay items should match the outstanding checks at month-end." }, { "id": "p138.10", "order": 22, "type": "list", "bbox": { "l": 86.4, "t": 374.685, "r": 527.76, "b": 331.44 }, "text": "", "attrs": { "item_count": 2 }, "children": [ { "id": "p138.10.1", "order": 23, "type": "list_item", "bbox": { "l": 86.4, "t": 374.685, "r": 527.76, "b": 347.04 }, "text": "Contact vendors in writing by email, if available, and/or postal mail to determine whether they:" }, { "id": "p138.10.2", "order": 24, "type": "list_item", "bbox": { "l": 123.6, "t": 343.92, "r": 333.12, "b": 331.44 }, "text": "Have the check and intend to cash it, or", "marker": "○", "children": [ { "id": "p138.10.2.1", "order": 25, "type": "form_field", "bbox": { "l": 123.6, "t": 343.92, "r": 135.6, "b": 331.92 }, "text": "", "attrs": { "field_kind": "radio", "label": "Have the check and intend to cash it, or", "source": "glyph_estimate", "bbox_estimated": true, "label_source": "parent_text", "label_ref": "p138.10.2", "text_offset": 0, "text_span": 0 } } ] } ] }, { "id": "p138.11", "order": 26, "type": "text", "bbox": { "l": 123.84, "t": 329.28, "r": 352.08, "b": 316.8 }, "text": "Do not have the check and need it reissued:" }, { "id": "p138.12", "order": 27, "type": "list", "bbox": { "l": 86.88, "t": 315.489, "r": 515.76, "b": 96.96 }, "text": "", "attrs": { "item_count": 13 }, "children": [ { "id": "p138.12.1", "order": 28, "type": "list_item", "bbox": { "l": 159.36, "t": 315.489, "r": 288, "b": 302.88 }, "text": "By replacement check" }, { "id": "p138.12.2", "order": 29, "type": "list_item", "bbox": { "l": 159.6, "t": 300.989, "r": 358.56, "b": 287.76 }, "text": "By ACH (provide banking information)" }, { "id": "p138.12.3", "order": 30, "type": "list_item", "bbox": { "l": 86.88, "t": 286.885, "r": 378.72, "b": 272.4 }, "text": "Log correspondence by vendor to follow up after 30 days." }, { "id": "p138.12.4", "order": 31, "type": "list_item", "bbox": { "l": 124.08, "t": 270.24, "r": 280.08, "b": 258.24 }, "text": "FOATEXT General Text Entry", "marker": "○", "children": [ { "id": "p138.12.4.1", "order": 32, "type": "form_field", "bbox": { "l": 124.08, "t": 270.24, "r": 136.08, "b": 258.24 }, "text": "", "attrs": { "field_kind": "radio", "label": "FOATEXT General Text Entry", "source": "glyph_estimate", "bbox_estimated": true, "label_source": "parent_text", "label_ref": "p138.12.4", "text_offset": 0, "text_span": 0 } } ] }, { "id": "p138.12.5", "order": 33, "type": "list_item", "bbox": { "l": 159.6, "t": 256.71900000000005, "r": 294, "b": 244.08 }, "text": "Type: FVD Vendor Table" }, { "id": "p138.12.6", "order": 34, "type": "list_item", "bbox": { "l": 159.6, "t": 242.21900000000005, "r": 390.24, "b": 229.68 }, "text": "Code: Vendor Number (... to look up vendor)" }, { "id": "p138.12.7", "order": 35, "type": "list_item", "bbox": { "l": 159.36, "t": 227.71900000000005, "r": 434.64, "b": 214.56 }, "text": "Text: enter freeform text up to 50-character field limit;" }, { "id": "p138.12.8", "order": 36, "type": "list_item", "bbox": { "l": 194.64, "t": 213.625, "r": 433.2, "b": 200.16 }, "text": "Start with correspondence date MM/DD/YYYY" }, { "id": "p138.12.9", "order": 37, "type": "list_item", "bbox": { "l": 195.84, "t": 198.60500000000002, "r": 422.16, "b": 185.04 }, "text": "Use Insert to add additional lines if needed." }, { "id": "p138.12.10", "order": 38, "type": "list_item", "bbox": { "l": 87.12, "t": 183.35500000000002, "r": 211.44, "b": 169.44 }, "text": "Act on vendor replies." }, { "id": "p138.12.11", "order": 39, "type": "list_item", "bbox": { "l": 124.32, "t": 165.36, "r": 499.68, "b": 141.84 }, "text": "If the reply indicates they have the check and will cash it, update the log on FOATEXT and follow up again after 30 days to verify that it was cashed.", "marker": "○", "children": [ { "id": "p138.12.11.1", "order": 40, "type": "form_field", "bbox": { "l": 124.32, "t": 165.36, "r": 136.32, "b": 153.36 }, "text": "", "attrs": { "field_kind": "radio", "label": "If the reply indicates they have the check and will cash it, update the log on FOATEXT and follow up again after 30 days to verify that it was cashed.", "source": "glyph_estimate", "bbox_estimated": true, "label_source": "parent_text", "label_ref": "p138.12.11", "text_offset": 0, "text_span": 0 } } ] }, { "id": "p138.12.12", "order": 41, "type": "list_item", "bbox": { "l": 123.84, "t": 138.24, "r": 515.76, "b": 111.84 }, "text": "If the reply requests to reissue by check, follow steps Voiding Checks and Stop Payments section.", "marker": "○", "children": [ { "id": "p138.12.12.1", "order": 42, "type": "form_field", "bbox": { "l": 123.84, "t": 138.24, "r": 135.84, "b": 126.24 }, "text": "", "attrs": { "field_kind": "radio", "label": "If the reply requests to reissue by check, follow steps Voiding Checks and Stop Payments section.", "source": "glyph_estimate", "bbox_estimated": true, "label_source": "parent_text", "label_ref": "p138.12.12", "text_offset": 0, "text_span": 0 } } ] }, { "id": "p138.12.13", "order": 43, "type": "list_item", "bbox": { "l": 124.08, "t": 108.96, "r": 329.04, "b": 96.96 }, "text": "If the reply requests to reissue by ACH:", "marker": "○", "children": [ { "id": "p138.12.13.1", "order": 44, "type": "form_field", "bbox": { "l": 124.08, "t": 108.96, "r": 136.08, "b": 96.96 }, "text": "", "attrs": { "field_kind": "radio", "label": "If the reply requests to reissue by ACH:", "source": "glyph_estimate", "bbox_estimated": true, "label_source": "parent_text", "label_ref": "p138.12.13", "text_offset": 0, "text_span": 0 } } ] } ] }, { "id": "p138.13", "order": 45, "type": "footer", "bbox": { "l": 495.6, "t": 61.68, "r": 541.2, "b": 49.44 }, "text": "Page 138", "attrs": { "block_label": "number" } } ], "excluded_furniture": { "first": [], "last": [] } }