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            "text": "Kentucky State University\nBusiness Policies and Procedures Manual",
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            "text": "Procedures",
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            "text": "Travel Authorization",
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            "text": "All travel must be authorized 21 days in advance of departure or 45 days in advance for international travel. Travelers must submit a Travel Authorization form to obtain approval before making travel arrangements. Any travel or related expenses incurred prior to authorization may not be reimbursable to the employee."
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            "text": "Responsible position(s):",
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                    "text": "Traveler",
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                    "text": "Approvers",
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                    "text": "Purchasing Travel Office",
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            "text": "Required documents and access:",
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        {
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            "text": "Travel Request Form – domestic, international, or athletics"
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            "text": "Frequency and timing:",
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            "level": 3
        },
        {
            "id": "p118.10",
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            "text": "Daily, as needed"
        },
        {
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            "type": "heading",
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            "text": "Steps:",
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            },
            "level": 3
        },
        {
            "id": "p118.12",
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            "bbox": {
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            "text": "The traveler submits a Travel Authorization (TA) form through DocuSign at least 21 days in advance, 45 days for international, of scheduled travel with documentation attached to support the cost of travel."
        },
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            "type": "list",
            "bbox": {
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            "text": "",
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            "children": [
                {
                    "id": "p118.13.1",
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                    "bbox": {
                        "l": 123.36,
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                    "text": "Transportation – airfare, rental car, personal vehicle mileage with map"
                },
                {
                    "id": "p118.13.2",
                    "order": 18,
                    "type": "list_item",
                    "bbox": {
                        "l": 123.84,
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                    "text": "Lodging – hotel information with block rates, if applicable",
                    "marker": "○",
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                        {
                            "id": "p118.13.2.1",
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                            "type": "form_field",
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                    "bbox": {
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                    "text": "Registration fees – payment form with appropriate selections checked"
                },
                {
                    "id": "p118.13.4",
                    "order": 21,
                    "type": "list_item",
                    "bbox": {
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                    },
                    "text": "Per diem – for days/times in travel status",
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                            "id": "p118.13.4.1",
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                    "text": "Other expenses – parking, baggage, ground transportation, etc.",
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                            "id": "p118.13.5.1",
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                    "text": "List of participants, if traveling with a group of students",
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                    "text": "Route Travel Authorization for approvals. Approvers must be entered by the traveler on the form – Department Head, Vice President, Business Office, Grants (if required)."
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                    "text": "Financial manager provides budgetary approval before the request leaves department level:",
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                    "text": "Grant Pls, financial managers of restricted funds, if applicable, approve that the travel has their budgetary approval. No further financial approval is required up to $5,000."
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                {
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                    "text": "Directors or Deans, financial managers of non-grant funds, approve that the travel has their budgetary approval. No further financial approval is required up to $1,000."
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                    "text": "Grant accounting or other compliance officer, if applicable, verifies that the travel is allowable from the restricted funding source. Budget availability is already checked by Purchasing with NSF."
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            "text": "Page 118",
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