{ "document_id": 16413, "filename": "ferpa.pdf", "engine": "paddleocr_vl", "source_run_id": 16523, "generated_at": "2026-11-04T19:26:09+00:00", "page_count": 3, "counts_by_type": { "figure": 2, "heading": 4, "list": 4, "list_item": 14, "text": 4, "title": 2 }, "timings": { "total_ms": 308, "structure_ms": 84, "text_layer_ms": 12, "build_ms": 3 }, "pages": [ { "document_id": 16413, "page": 1, "width": 612, "height": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "width_pt": 612, "height_pt": 792, "engine": "paddleocr_vl", "source_run_id": 16523, "item_count": 13, "counts_by_type": { "figure": 2, "heading": 2, "list": 1, "list_item": 5, "text": 2, "title": 1 }, "build_ms": 2, "items": [ { "id": "p1.1", "order": 1, "type": "figure", "bbox": { "l": 41.04, "t": 753.36, "r": 151.44, "b": 672.96 }, "text": "", "attrs": { "role": "page_header", "block_label": "header_image" }, "reading_order": 0 }, { "id": "p1.2", "order": 2, "type": "figure", "bbox": { "l": 0, "t": 756, "r": 604.8, "b": 667.92 }, "text": "", "attrs": { "source": "pdf_image" }, "reading_order": 1 }, { "id": "p1.3", "order": 3, "type": "title", "bbox": { "l": 177.6, "t": 728.64, "r": 511.2, "b": 679.92 }, "text": "KENTUCKY STATE UNIVERSITY\nPOLICIES AND PROCEDURES", "attrs": { "block_label": "doc_title" }, "level": 2, "reading_order": 2 }, { "id": "p1.4", "order": 4, "type": "heading", "bbox": { "l": 274.32, "t": 616.56, "r": 337.44, "b": 598.8 }, "text": "FERPA", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 3 }, { "id": "p1.5", "order": 5, "type": "heading", "bbox": { "l": 87.84, "t": 585.84, "r": 154.8, "b": 568.8 }, "text": "1. Policy", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 4 }, { "id": "p1.6", "order": 6, "type": "text", "bbox": { "l": 86.16, "t": 555.84, "r": 528, "b": 484.8 }, "text": "Notification of Rights Under FERPA for Postsecondary Institutions: The Family Educational Rights and Privacy Act affords students certain rights with respect to their education records. All KSU students are informed of their FERPA rights each year during the fall term through an email notification sent to their official KSU email address. Each student's FERPA rights are:", "reading_order": 5 }, { "id": "p1.7", "order": 7, "type": "list", "bbox": { "l": 86.4, "t": 473.76, "r": 541.92, "b": 117.12 }, "text": "", "attrs": { "item_count": 5 }, "children": [ { "id": "p1.7.1", "order": 8, "type": "list_item", "bbox": { "l": 86.4, "t": 473.76, "r": 534.96, "b": 361.92 }, "text": "The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.", "marker": "(1)", "reading_order": 0 }, { "id": "p1.7.2", "order": 9, "type": "list_item", "bbox": { "l": 86.64, "t": 351.12, "r": 527.52, "b": 321.36 }, "text": "The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading.", "marker": "(2)", "reading_order": 1 }, { "id": "p1.7.3", "order": 10, "type": "list_item", "bbox": { "l": 86.4, "t": 310.08, "r": 535.68, "b": 253.2 }, "text": "Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed and specify why it is inaccurate or misleading.", "reading_order": 2 }, { "id": "p1.7.4", "order": 11, "type": "list_item", "bbox": { "l": 86.64, "t": 241.68, "r": 541.92, "b": 170.64 }, "text": "If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.", "reading_order": 3 }, { "id": "p1.7.5", "order": 12, "type": "list_item", "bbox": { "l": 86.64, "t": 160.32, "r": 502.32, "b": 117.12 }, "text": "The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.", "marker": "(3)", "reading_order": 4 } ], "reading_order": 6 }, { "id": "p1.8", "order": 13, "type": "text", "bbox": { "l": 86.4, "t": 92.4, "r": 540.72, "b": 34.8 }, "text": "One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person", "reading_order": 7 } ] }, { "document_id": 16413, "page": 2, "width": 612, "height": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "width_pt": 612, "height_pt": 792, "engine": "paddleocr_vl", "source_run_id": 16523, "item_count": 12, "counts_by_type": { "heading": 2, "list": 2, "list_item": 7, "text": 1 }, "build_ms": 1, "items": [ { "id": "p2.1", "order": 1, "type": "list", "bbox": { "l": 86.64, "t": 699.36, "r": 538.32, "b": 330 }, "text": "", "attrs": { "item_count": 5 }, "children": [ { "id": "p2.1.1", "order": 2, "type": "list_item", "bbox": { "l": 86.64, "t": 699.36, "r": 533.76, "b": 615.36 }, "text": "or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Regents; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate education interest if the official needs to review an education record in order to fulfill his or her professional responsibility.", "reading_order": 0 }, { "id": "p2.1.2", "order": 3, "type": "list_item", "bbox": { "l": 86.88, "t": 604.32, "r": 538.32, "b": 575.04 }, "text": "Upon request, the University discloses education records without consent to officials of another school in which a student seeks or intends to enroll.", "reading_order": 1 }, { "id": "p2.1.3", "order": 4, "type": "list_item", "bbox": { "l": 87.12, "t": 563.52, "r": 529.92, "b": 492.72 }, "text": "The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, DC 20202-8520.", "marker": "(4)", "reading_order": 2 }, { "id": "p2.1.4", "order": 5, "type": "list_item", "bbox": { "l": 86.88, "t": 481.2, "r": 538.32, "b": 383.28 }, "text": "Procedures for Challenge: A student who believes that any record maintained by the University pertaining directly to that student is inaccurate, misleading, or otherwise violate of the right of privacy of the student as provided by Title IV of Pub. L. 90-247, as amended, and Publ. L. 93-380 as amended by Senate Joint Resolution 40 (1974) may request a hearing before a panel of three persons appointed by the President of the University. The panel may direct that appropriate action be taken to correct, explain, or expunge the record(s) challenged.", "marker": "4.", "reading_order": 3 }, { "id": "p2.1.5", "order": 6, "type": "list_item", "bbox": { "l": 87.12, "t": 372.48, "r": 495.6, "b": 330 }, "text": "Request for hearings should be addressed to the Office of University General Counsel, Kentucky State University, ASB, Room 539, 400 East Main Street, Frankfort, KY 40601.", "reading_order": 4 } ], "reading_order": 0 }, { "id": "p2.2", "order": 7, "type": "heading", "bbox": { "l": 87.12, "t": 304.08, "r": 333.36, "b": 288.72 }, "text": "Student Right-To-Know Act (Pub. L. 101-542)", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 1 }, { "id": "p2.3", "order": 8, "type": "text", "bbox": { "l": 86.88, "t": 277.44, "r": 534.96, "b": 165.12 }, "text": "Section 103 of the Student Right-To-Know and Campus Security Act of 1990 (Public Law 101-542) as amended by the Higher Education Technical Amendments of 1991 (Public Law 102-26) requires public disclosure of relevant graduation rate information for students enrolled in colleges and universities receiving federal financial assistance annually beginning July 1, 1993. Graduation rate information is published each year on the University’s website or may be obtained upon request from the Office of the Provost and Vice President for Academic Affairs, Hathaway Hall, Room 424, 400 East Main Street, Frankfort, KY 40601", "reading_order": 2 }, { "id": "p2.4", "order": 9, "type": "heading", "bbox": { "l": 87.6, "t": 140.16, "r": 229.92, "b": 125.04 }, "text": "2. Entities Affected", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 3 }, { "id": "p2.5", "order": 10, "type": "list", "bbox": { "l": 87.6, "t": 123.29999999999995, "r": 215.76, "b": 92.16 }, "text": "", "attrs": { "item_count": 2 }, "children": [ { "id": "p2.5.1", "order": 11, "type": "list_item", "bbox": { "l": 87.6, "t": 123.29999999999995, "r": 201.36, "b": 108.24 }, "text": "Academic Affairs", "marker": "•", "reading_order": 0 }, { "id": "p2.5.2", "order": 12, "type": "list_item", "bbox": { "l": 87.6, "t": 107.46000000000004, "r": 215.76, "b": 92.16 }, "text": "Financial Aid Office", "reading_order": 1 } ], "reading_order": 4 } ] }, { "document_id": 16413, "page": 3, "width": 612, "height": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "width_pt": 612, "height_pt": 792, "engine": "paddleocr_vl", "source_run_id": 16523, "item_count": 5, "counts_by_type": { "list": 1, "list_item": 2, "text": 1, "title": 1 }, "build_ms": 0, "items": [ { "id": "p3.1", "order": 1, "type": "title", "bbox": { "l": 88.32, "t": 684.96, "r": 375.12, "b": 668.64 }, "text": "3. Policy Owner/Interpreting Authority", "attrs": { "block_label": "doc_title" }, "level": 2, "reading_order": 0 }, { "id": "p3.2", "order": 2, "type": "text", "bbox": { "l": 106.32, "t": 652.08, "r": 343.2, "b": 638.64 }, "text": "Provost/Vice President for Academic Affairs", "reading_order": 1 }, { "id": "p3.3", "order": 3, "type": "list", "bbox": { "l": 88.32, "t": 622.08, "r": 363.84, "b": 571.92 }, "text": "", "attrs": { "item_count": 2 }, "children": [ { "id": "p3.3.1", "order": 4, "type": "list_item", "bbox": { "l": 88.32, "t": 622.08, "r": 224.64, "b": 606.72 }, "text": "Related Policies", "marker": "4.", "reading_order": 0 }, { "id": "p3.3.2", "order": 5, "type": "list_item", "bbox": { "l": 88.32, "t": 587.76, "r": 363.84, "b": 571.92 }, "text": "Statutory or Regulatory References", "marker": "5.", "reading_order": 1 } ], "reading_order": 2 } ] } ] }