{ "document_id": 16387, "page": 4, "width_pt": 612, "height_pt": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "engine": "paddleocr_vl", "source_run_id": 16496, "item_count": 21, "counts_by_type": { "heading": 6, "text": 15 }, "build_ms": 2, "items": [ { "id": "p4.1", "order": 1, "type": "heading", "bbox": { "l": 33.6, "t": 754.32, "r": 76.32, "b": 741.6 }, "text": "Provost", "attrs": { "block_label": "paragraph_title" }, "level": 3 }, { "id": "p4.2", "order": 2, "type": "text", "bbox": { "l": 33.6, "t": 739.92, "r": 563.52, "b": 726 }, "text": "The Provost may sign any contracts that are related to academic affairs and do not require any expenditures." }, { "id": "p4.3", "order": 3, "type": "text", "bbox": { "l": 33.36, "t": 710.16, "r": 571.68, "b": 666.24 }, "text": "This contracting and signatory authority differs from payment approval. Designated personnel who are in a position to know that the goods were received or the services were performed may authorize payments made under an appropriately approved contract." }, { "id": "p4.4", "order": 4, "type": "heading", "bbox": { "l": 33.6, "t": 650.88, "r": 246.48, "b": 636.72 }, "text": "CONTRACT MANAGEMENT SYSTEM:", "attrs": { "block_label": "paragraph_title" }, "level": 3 }, { "id": "p4.5", "order": 5, "type": "text", "bbox": { "l": 33.12, "t": 619.92, "r": 571.92, "b": 590.88 }, "text": "The University's Contract Management System (\"CMS\") is the official system for tracking the life cycle of all University contracts and provides a workflow for the approval of contracts based on contract type." }, { "id": "p4.6", "order": 6, "type": "text", "bbox": { "l": 33.36, "t": 576, "r": 530.88, "b": 561.36 }, "text": "This system serves as the central repository for all University contracts and all related documentation." }, { "id": "p4.7", "order": 7, "type": "text", "bbox": { "l": 33.6, "t": 546.72, "r": 571.44, "b": 517.68 }, "text": "System access is provided only after a user has undergone Lexion training. Training may be conducted by University personnel or Lexion representatives." }, { "id": "p4.8", "order": 8, "type": "text", "bbox": { "l": 33.36, "t": 502.56, "r": 304.32, "b": 488.4 }, "text": "This system shall be utilized for all University contracts." }, { "id": "p4.9", "order": 9, "type": "text", "bbox": { "l": 33.84, "t": 472.56, "r": 571.2, "b": 444.48 }, "text": "Departments are expected to upload current, active contracts that predate Lexion implementation, along with any related documentation." }, { "id": "p4.10", "order": 10, "type": "text", "bbox": { "l": 33.36, "t": 429.12, "r": 571.2, "b": 399.6 }, "text": "The Contract Manager is responsible for ensuring the contract information is entered and the document and related supporting documentation are uploaded." }, { "id": "p4.11", "order": 11, "type": "heading", "bbox": { "l": 33.6, "t": 384, "r": 232.8, "b": 369.12 }, "text": "COMPLIANCE AND MONITORING:", "attrs": { "block_label": "paragraph_title" }, "level": 3 }, { "id": "p4.12", "order": 12, "type": "text", "bbox": { "l": 32.88, "t": 352.32, "r": 571.92, "b": 323.04 }, "text": "The Contract Manager is responsible for administering a contract to ensure compliance with the terms. The Contractor Manger is also charged with making business decisions based on the performance of the contract." }, { "id": "p4.13", "order": 13, "type": "text", "bbox": { "l": 33.36, "t": 308.16, "r": 561.84, "b": 294.24 }, "text": "Contract managers shall record changes, renewals, addenda, and amendments to contracts within the CMS." }, { "id": "p4.14", "order": 14, "type": "heading", "bbox": { "l": 33.6, "t": 278.64, "r": 213.36, "b": 263.76 }, "text": "ROLES AND RESPONSIBILITIES:", "attrs": { "block_label": "paragraph_title" }, "level": 3 }, { "id": "p4.15", "order": 15, "type": "text", "bbox": { "l": 33.36, "t": 246.72, "r": 578.16, "b": 217.44 }, "text": "All individuals responsible for procuring goods and services on behalf of the University must be familiar with this policy and contracting requirements." }, { "id": "p4.16", "order": 16, "type": "heading", "bbox": { "l": 34.08, "t": 202.8, "r": 219.36, "b": 189.6 }, "text": "Responsibility of Contract Requester", "attrs": { "block_label": "paragraph_title" }, "level": 3 }, { "id": "p4.17", "order": 17, "type": "text", "bbox": { "l": 33.6, "t": 184.08, "r": 441.84, "b": 169.92 }, "text": "Contract Requesters are responsible for inputting the contract record into the CMS." }, { "id": "p4.18", "order": 18, "type": "heading", "bbox": { "l": 33.84, "t": 154.56, "r": 213.84, "b": 141.36 }, "text": "Responsibility of Contract Manager", "attrs": { "block_label": "paragraph_title" }, "level": 3 }, { "id": "p4.19", "order": 19, "type": "text", "bbox": { "l": 33.6, "t": 139.92, "r": 571.92, "b": 110.4 }, "text": "Contract Managers are identified by their Department heads and shall be adequately skilled in Contract Management according to the level and complexity of the contract. The Contract Manager is responsible for:" }, { "id": "p4.20", "order": 20, "type": "text", "bbox": { "l": 33.84, "t": 96.24, "r": 325.68, "b": 82.08 }, "text": "Administering the contract and contract record in the CMS;" }, { "id": "p4.21", "order": 21, "type": "text", "bbox": { "l": 33.12, "t": 66.72, "r": 570.72, "b": 37.44 }, "text": "Understanding the terms of the contract, including the business terms, scope of work and services, and high-level legal terms and actionable tasks, such as the notice period for contract renewal or cancellation;" } ], "excluded_furniture": { "first": [], "last": [] } }