{ "document_id": 16379, "page": 130, "width_pt": 612, "height_pt": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "engine": "paddleocr_vl", "source_run_id": 16490, "item_count": 39, "counts_by_type": { "footer": 1, "form_field": 3, "header": 1, "heading": 2, "list": 3, "list_item": 28, "text": 1 }, "build_ms": 4, "items": [ { "id": "p130.1", "order": 1, "type": "header", "bbox": { "l": 69.6, "t": 755.04, "r": 282.48, "b": 728.88 }, "text": "Kentucky State University\nBusiness Policies and Procedures Manual", "attrs": { "block_label": "header" }, "level": 2 }, { "id": "p130.2", "order": 2, "type": "list", "bbox": { "l": 159.36, "t": 700.609, "r": 391.44, "b": 644.4 }, "text": "", "attrs": { "item_count": 4 }, "children": [ { "id": "p130.2.1", "order": 3, "type": "list_item", "bbox": { "l": 159.36, "t": 700.609, "r": 391.44, "b": 688.08 }, "text": "Discount Code: defaults from vendor record", "marker": "■" }, { "id": "p130.2.2", "order": 4, "type": "list_item", "bbox": { "l": 159.36, "t": 686.109, "r": 329.28, "b": 673.44 }, "text": "Check Vendor: DO NOT ENTER" }, { "id": "p130.2.3", "order": 5, "type": "list_item", "bbox": { "l": 159.6, "t": 671.5889999999999, "r": 278.64, "b": 659.04 }, "text": "Payment Due: today" }, { "id": "p130.2.4", "order": 6, "type": "list_item", "bbox": { "l": 159.84, "t": 657.0889999999999, "r": 318, "b": 644.4 }, "text": "Bank: 56 – Accounts payable" } ] }, { "id": "p130.3", "order": 7, "type": "heading", "bbox": { "l": 160.08, "t": 642.24, "r": 255.84, "b": 630.48 }, "text": "Vendor Invoice:", "level": 3 }, { "id": "p130.4", "order": 8, "type": "list", "bbox": { "l": 144.05, "t": 628.529, "r": 535.316, "b": 600.598 }, "text": "", "attrs": { "item_count": 2 }, "children": [ { "id": "p130.4.1", "order": 9, "type": "list_item", "bbox": { "l": 180.08, "t": 628.529, "r": 241.79, "b": 615.098 }, "text": "NEXT BLOCK" }, { "id": "p130.4.2", "order": 10, "type": "list_item", "bbox": { "l": 144.05, "t": 614.029, "r": 535.316, "b": 600.598 }, "text": "Index scanned travel voucher, receipts, and travel authorization into BDM, same as for PO invoices." } ] }, { "id": "p130.5", "order": 11, "type": "list", "bbox": { "l": 86.4, "t": 584.975, "r": 541.2, "b": 190.8 }, "text": "", "attrs": { "item_count": 22 }, "children": [ { "id": "p130.5.1", "order": 12, "type": "list_item", "bbox": { "l": 86.4, "t": 584.975, "r": 537.84, "b": 542.16 }, "text": "Enter Direct Pay Request for invoices with no PO. These items have not been pre-approved. Completing the Direct Pay Request invoice will route the document for approval like purchase requisitions and general travel encumbrances." }, { "id": "p130.5.2", "order": 13, "type": "list_item", "bbox": { "l": 123.84, "t": 539.76, "r": 292.32, "b": 528 }, "text": "FAAINVE Invoice/Credit Memo", "marker": "○", "children": [ { "id": "p130.5.2.1", "order": 14, "type": "form_field", "bbox": { "l": 123.84, "t": 539.76, "r": 135.6, "b": 528 }, "text": "", "attrs": { "field_kind": "radio", "label": "FAAINVE Invoice/Credit Memo", "source": "glyph_estimate", "bbox_estimated": true, "label_source": "parent_text", "label_ref": "p130.5.2", "text_offset": 0, "text_span": 0 } } ] }, { "id": "p130.5.3", "order": 15, "type": "list_item", "bbox": { "l": 159.36, "t": 525.789, "r": 264, "b": 513.36 }, "text": "Document: NEXT" }, { "id": "p130.5.4", "order": 16, "type": "list_item", "bbox": { "l": 159.6, "t": 511.289, "r": 294.96, "b": 498.96 }, "text": "Invoice Type: Direct Pay", "marker": "■", "children": [ { "id": "p130.5.4.1", "order": 17, "type": "form_field", "bbox": { "l": 159.6, "t": 511.29, "r": 171.6, "b": 499.29 }, "text": "", "attrs": { "field_kind": "checkbox", "label": "Invoice Type: Direct Pay", "checked": true, "source": "glyph_estimate", "bbox_estimated": true, "label_source": "parent_text", "label_ref": "p130.5.4", "text_offset": 0, "text_span": 0 } } ] }, { "id": "p130.5.5", "order": 18, "type": "list_item", "bbox": { "l": 159.36, "t": 497.039, "r": 331.92, "b": 484.8 }, "text": "Vendor: search and select > GO" }, { "id": "p130.5.6", "order": 19, "type": "list_item", "bbox": { "l": 159.36, "t": 482.539, "r": 377.04, "b": 470.395 }, "text": "Invoice Date: as shown on vendor invoice", "marker": "■" }, { "id": "p130.5.7", "order": 20, "type": "list_item", "bbox": { "l": 159.36, "t": 468.039, "r": 488.4, "b": 455.52 }, "text": "Transaction Date: today or prior month end for appropriate cutoff", "marker": "■" }, { "id": "p130.5.8", "order": 21, "type": "list_item", "bbox": { "l": 159.12, "t": 453.539, "r": 415.92, "b": 440.88 }, "text": "Address Code: generally BU Business or BI Billing" }, { "id": "p130.5.9", "order": 22, "type": "list_item", "bbox": { "l": 159.6, "t": 439.019, "r": 471.84, "b": 426.48 }, "text": "Sequence Number: generally, 1 verify against invoice address", "marker": "■" }, { "id": "p130.5.10", "order": 23, "type": "list_item", "bbox": { "l": 159.36, "t": 424.519, "r": 390.72, "b": 411.84 }, "text": "Discount Code: defaults from vendor record", "marker": "■" }, { "id": "p130.5.11", "order": 24, "type": "list_item", "bbox": { "l": 159.6, "t": 410.019, "r": 324.24, "b": 397.2 }, "text": "Payment Due: enter term date" }, { "id": "p130.5.12", "order": 25, "type": "list_item", "bbox": { "l": 159.36, "t": 381.019, "r": 541.2, "b": 354.24 }, "text": "Vendor Invoice: enter the number exactly as it appears on the vendor invoice to avoid duplicate invoice payments" }, { "id": "p130.5.13", "order": 26, "type": "list_item", "bbox": { "l": 159.84, "t": 351.989, "r": 243.84, "b": 339.845 }, "text": "NEXT BLOCK" }, { "id": "p130.5.14", "order": 27, "type": "list_item", "bbox": { "l": 159.6, "t": 337.489, "r": 395.52, "b": 324.72 }, "text": "Enter a commodity description. NEXT BLOCK" }, { "id": "p130.5.15", "order": 28, "type": "list_item", "bbox": { "l": 159.36, "t": 322.989, "r": 450, "b": 309.84 }, "text": "Invoice Accounting Distribution: enter FOAP and amount", "marker": "■" }, { "id": "p130.5.16", "order": 29, "type": "list_item", "bbox": { "l": 195.12, "t": 308.905, "r": 361.68, "b": 295.2 }, "text": "Chart of accounts: default to 1", "marker": "•" }, { "id": "p130.5.17", "order": 30, "type": "list_item", "bbox": { "l": 195.84, "t": 293.655, "r": 467.04, "b": 279.84 }, "text": "Year: default to current FY based on transaction date" }, { "id": "p130.5.18", "order": 31, "type": "list_item", "bbox": { "l": 195.6, "t": 278.385, "r": 362.64, "b": 264.48 }, "text": "Bank: defaults from document" }, { "id": "p130.5.19", "order": 32, "type": "list_item", "bbox": { "l": 195.6, "t": 263.135, "r": 362.88, "b": 248.88 }, "text": "Amount: approved Accounting" }, { "id": "p130.5.20", "order": 33, "type": "list_item", "bbox": { "l": 158.88, "t": 247.46900000000005, "r": 535.2, "b": 220.56 }, "text": "Write the system assigned invoice number on document that will be routed for approvals." }, { "id": "p130.5.21", "order": 34, "type": "list_item", "bbox": { "l": 123.84, "t": 218.16, "r": 418.08, "b": 205.44 }, "text": "Index scanned invoice into BDM, same as for PO invoices.", "marker": "○", "children": [ { "id": "p130.5.21.1", "order": 35, "type": "form_field", "bbox": { "l": 123.84, "t": 218.16, "r": 135.84, "b": 206.16 }, "text": "", "attrs": { "field_kind": "radio", "label": "Index scanned invoice into BDM, same as for PO invoices.", "source": "glyph_estimate", "bbox_estimated": true, "label_source": "parent_text", "label_ref": "p130.5.21", "text_offset": 0, "text_span": 0 } } ] }, { "id": "p130.5.22", "order": 36, "type": "list_item", "bbox": { "l": 87.12, "t": 204.60500000000002, "r": 283.68, "b": 190.8 }, "text": "Submit to the AP Manager for review." } ] }, { "id": "p130.6", "order": 37, "type": "heading", "bbox": { "l": 69.6, "t": 180.24, "r": 191.28, "b": 167.52 }, "text": "Vendor Invoice Review", "attrs": { "block_label": "paragraph_title" }, "level": 3 }, { "id": "p130.7", "order": 38, "type": "text", "bbox": { "l": 69.84, "t": 164.64, "r": 537.84, "b": 137.04 }, "text": "The approval queue for invoice documents consists only of the AP Manager. This is the final review of invoices before they are paid." }, { "id": "p130.8", "order": 39, "type": "footer", "bbox": { "l": 495.6, "t": 61.44, "r": 541.44, "b": 49.44 }, "text": "Page 130", "attrs": { "block_label": "number" } } ], "excluded_furniture": { "first": [], "last": [] } }