{ "document_id": 16379, "page": 129, "width_pt": 612, "height_pt": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "engine": "paddleocr_vl", "source_run_id": 16490, "item_count": 49, "counts_by_type": { "footer": 1, "form_field": 8, "heading": 2, "list": 4, "list_item": 27, "text": 7 }, "build_ms": 5, "items": [ { "id": "p129.1", "order": 1, "type": "heading", "bbox": { "l": 69.6, "t": 755.52, "r": 282.24, "b": 728.88 }, "text": "Kentucky State University\nBusiness Policies and Procedures Manual", "attrs": { "block_label": "paragraph_title" }, "level": 3 }, { "id": "p129.2", "order": 2, "type": "text", "bbox": { "l": 124.32, "t": 714.72, "r": 236.64, "b": 702.24 }, "text": "O Unfamiliar vendors" }, { "id": "p129.3", "order": 3, "type": "text", "bbox": { "l": 123.6, "t": 700.32, "r": 540, "b": 672.96 }, "text": "Indications of employee-vendor relationships – same address, similar name, known relationship" }, { "id": "p129.4", "order": 4, "type": "text", "bbox": { "l": 123.6, "t": 671.28, "r": 406.08, "b": 659.04 }, "text": "o Round invoice amounts just below approval thresholds" }, { "id": "p129.5", "order": 5, "type": "text", "bbox": { "l": 124.08, "t": 656.64, "r": 362.4, "b": 644.4 }, "text": "Vague item descriptions or lack of itemization" }, { "id": "p129.6", "order": 6, "type": "text", "bbox": { "l": 123.36, "t": 642.72, "r": 530.88, "b": 615.12 }, "text": "Check-mailing addresses different from vendor address on file or requests to pick up check" }, { "id": "p129.7", "order": 7, "type": "list", "bbox": { "l": 87.12, "t": 612.48, "r": 533.04, "b": 498.72 }, "text": "", "attrs": { "item_count": 7 }, "children": [ { "id": "p129.7.1", "order": 8, "type": "list_item", "bbox": { "l": 124.32, "t": 612.48, "r": 214.8, "b": 600.72 }, "text": "Rush requests", "marker": "○", "children": [ { "id": "p129.7.1.1", "order": 9, "type": "form_field", "bbox": { "l": 124.32, "t": 612.48, "r": 136.08, "b": 600.72 }, "text": "", "attrs": { "field_kind": "radio", "label": "Rush requests", "source": "glyph_estimate", "bbox_estimated": true, "label_source": "parent_text", "label_ref": "p129.7.1", "text_offset": 0, "text_span": 0 } } ] }, { "id": "p129.7.2", "order": 10, "type": "list_item", "bbox": { "l": 87.12, "t": 599.475, "r": 533.04, "b": 570.96 }, "text": "Enter PO invoices into the accounting system from approved invoices with all appropriate documentation attached." }, { "id": "p129.7.3", "order": 11, "type": "list_item", "bbox": { "l": 124.32, "t": 568.56, "r": 292.32, "b": 556.56 }, "text": "FAAINVE Invoice/Credit Memo", "marker": "○", "children": [ { "id": "p129.7.3.1", "order": 12, "type": "form_field", "bbox": { "l": 124.32, "t": 568.56, "r": 136.32, "b": 556.56 }, "text": "", "attrs": { "field_kind": "radio", "label": "FAAINVE Invoice/Credit Memo", "source": "glyph_estimate", "bbox_estimated": true, "label_source": "parent_text", "label_ref": "p129.7.3", "text_offset": 0, "text_span": 0 } } ] }, { "id": "p129.7.4", "order": 13, "type": "list_item", "bbox": { "l": 159.6, "t": 554.809, "r": 264.24, "b": 542.64 }, "text": "Document: NEXT" }, { "id": "p129.7.5", "order": 14, "type": "list_item", "bbox": { "l": 159.12, "t": 540.309, "r": 416.88, "b": 528 }, "text": "Invoice Type: Regular – enter the PO number > GO", "marker": "■" }, { "id": "p129.7.6", "order": 15, "type": "list_item", "bbox": { "l": 159.36, "t": 525.789, "r": 377.28, "b": 513.36 }, "text": "Invoice Date: as shown on vendor invoice", "marker": "■" }, { "id": "p129.7.7", "order": 16, "type": "list_item", "bbox": { "l": 159.12, "t": 511.289, "r": 492.72, "b": 498.72 }, "text": "Transaction Date: today, or prior month end for appropriate cutoff", "marker": "■" } ] }, { "id": "p129.8", "order": 17, "type": "heading", "bbox": { "l": 159.6, "t": 496.32, "r": 248.64, "b": 484.56 }, "text": "Payment Due:", "level": 3 }, { "id": "p129.9", "order": 18, "type": "list", "bbox": { "l": 123.84, "t": 482.539, "r": 533.76, "b": 281.28 }, "text": "", "attrs": { "item_count": 12 }, "children": [ { "id": "p129.9.1", "order": 19, "type": "list_item", "bbox": { "l": 159.6, "t": 482.539, "r": 317.28, "b": 469.92 }, "text": "Bank: 56-Accounts payable" }, { "id": "p129.9.2", "order": 20, "type": "list_item", "bbox": { "l": 160.08, "t": 468.039, "r": 244.32, "b": 455.895 }, "text": "NEXT BLOCK" }, { "id": "p129.9.3", "order": 21, "type": "list_item", "bbox": { "l": 159.12, "t": 453.6, "r": 533.76, "b": 426.48 }, "text": "Select PO Items > Check Invoice All or add line items as appropriate for the items invoiced. Save." }, { "id": "p129.9.4", "order": 22, "type": "list_item", "bbox": { "l": 159.84, "t": 424.519, "r": 244.08, "b": 412.375 }, "text": "NEXT BLOCK" }, { "id": "p129.9.5", "order": 23, "type": "list_item", "bbox": { "l": 159.6, "t": 410.019, "r": 527.76, "b": 383.04 }, "text": "Receipt Required: defaults from PO. (Changing to from Yes to No requires override authority on FOMPROF).", "marker": "■" }, { "id": "p129.9.6", "order": 24, "type": "list_item", "bbox": { "l": 123.84, "t": 380.64, "r": 458.88, "b": 367.92 }, "text": "Index scanned invoice into Banner Document Management (BDM).", "marker": "○", "children": [ { "id": "p129.9.6.1", "order": 25, "type": "form_field", "bbox": { "l": 123.84, "t": 380.64, "r": 135.84, "b": 368.64 }, "text": "", "attrs": { "field_kind": "radio", "label": "Index scanned invoice into Banner Document Management (BDM).", "source": "glyph_estimate", "bbox_estimated": true, "label_source": "parent_text", "label_ref": "p129.9.6", "text_offset": 0, "text_span": 0 } } ] }, { "id": "p129.9.7", "order": 26, "type": "list_item", "bbox": { "l": 159.12, "t": 366.489, "r": 433.44, "b": 354 }, "text": "Click ADD at the top of FAAINVE form to access BDM." }, { "id": "p129.9.8", "order": 27, "type": "list_item", "bbox": { "l": 159.36, "t": 351.989, "r": 493.92, "b": 339.6 }, "text": "Invoice information auto-populates from FAAINVE into BDM index.", "marker": "■" }, { "id": "p129.9.9", "order": 28, "type": "list_item", "bbox": { "l": 159.36, "t": 337.489, "r": 313.68, "b": 324.48 }, "text": "Upload scanned document." }, { "id": "p129.9.10", "order": 29, "type": "list_item", "bbox": { "l": 159.12, "t": 322.989, "r": 508.56, "b": 309.6 }, "text": "Add annotations on the documents to highlight any processing notes.", "marker": "■" }, { "id": "p129.9.11", "order": 30, "type": "list_item", "bbox": { "l": 159.84, "t": 308.489, "r": 207.84, "b": 296.345 }, "text": "Save." }, { "id": "p129.9.12", "order": 31, "type": "list_item", "bbox": { "l": 124.08, "t": 293.04, "r": 297.6, "b": 281.28 }, "text": "Return to FAAINVE to Complete.", "marker": "○", "children": [ { "id": "p129.9.12.1", "order": 32, "type": "form_field", "bbox": { "l": 124.08, "t": 293.04, "r": 135.84, "b": 281.28 }, "text": "", "attrs": { "field_kind": "radio", "label": "Return to FAAINVE to Complete.", "source": "glyph_estimate", "bbox_estimated": true, "label_source": "parent_text", "label_ref": "p129.9.12", "text_offset": 0, "text_span": 0 } } ] } ] }, { "id": "p129.10", "order": 33, "type": "text", "bbox": { "l": 124.32, "t": 279.36, "r": 494.4, "b": 252 }, "text": "Print out and BOLDLY indicate on a paper copy of the invoices any special processing like attachments to be mailed with check." }, { "id": "p129.11", "order": 34, "type": "list", "bbox": { "l": 88.08, "t": 249.6, "r": 535.2, "b": 207.36 }, "text": "", "attrs": { "item_count": 2 }, "children": [ { "id": "p129.11.1", "order": 35, "type": "list_item", "bbox": { "l": 124.08, "t": 249.6, "r": 342.72, "b": 237.12 }, "text": "Discard paper invoice copy for shredding.", "marker": "○", "children": [ { "id": "p129.11.1.1", "order": 36, "type": "form_field", "bbox": { "l": 124.08, "t": 249.6, "r": 136.08, "b": 237.6 }, "text": "", "attrs": { "field_kind": "radio", "label": "Discard paper invoice copy for shredding.", "source": "glyph_estimate", "bbox_estimated": true, "label_source": "parent_text", "label_ref": "p129.11.1", "text_offset": 0, "text_span": 0 } } ] }, { "id": "p129.11.2", "order": 37, "type": "list_item", "bbox": { "l": 88.08, "t": 236.385, "r": 535.2, "b": 207.36 }, "text": "Enter employee reimbursements on Travel Vouchers from approved travel authorization (general encumbrances) on Direct Pay Request forms." } ] }, { "id": "p129.12", "order": 38, "type": "text", "bbox": { "l": 123.12, "t": 205.44, "r": 528, "b": 178.56 }, "text": "The travel office reviews each voucher for compliance and obtains any necessary post-approvals (see Travel Reimbursement section)." }, { "id": "p129.13", "order": 39, "type": "list", "bbox": { "l": 124.32, "t": 176.88, "r": 418.8, "b": 77.28 }, "text": "", "attrs": { "item_count": 6 }, "children": [ { "id": "p129.13.1", "order": 40, "type": "list_item", "bbox": { "l": 124.32, "t": 176.88, "r": 292.32, "b": 164.64 }, "text": "FAAINVE Invoice/Credit Memo", "marker": "○", "children": [ { "id": "p129.13.1.1", "order": 41, "type": "form_field", "bbox": { "l": 124.32, "t": 176.88, "r": 136.32, "b": 164.88 }, "text": "", "attrs": { "field_kind": "radio", "label": "FAAINVE Invoice/Credit Memo", "source": "glyph_estimate", "bbox_estimated": true, "label_source": "parent_text", "label_ref": "p129.13.1", "text_offset": 0, "text_span": 0 } } ] }, { "id": "p129.13.2", "order": 42, "type": "list_item", "bbox": { "l": 159.84, "t": 162.68899999999996, "r": 263.52, "b": 150.24 }, "text": "Document: NEXT" }, { "id": "p129.13.3", "order": 43, "type": "list_item", "bbox": { "l": 159.84, "t": 148.18899999999996, "r": 321.12, "b": 135.6 }, "text": "Invoice Type: Direct Pay > GO", "marker": "■", "children": [ { "id": "p129.13.3.1", "order": 44, "type": "form_field", "bbox": { "l": 159.84, "t": 148.19, "r": 171.84, "b": 136.19 }, "text": "", "attrs": { "field_kind": "checkbox", "label": "Invoice Type: Direct Pay > GO", "checked": true, "source": "glyph_estimate", "bbox_estimated": true, "label_source": "parent_text", "label_ref": "p129.13.3", "text_offset": 0, "text_span": 0 } } ] }, { "id": "p129.13.4", "order": 45, "type": "list_item", "bbox": { "l": 159.84, "t": 133.93899999999996, "r": 331.68, "b": 121.44 }, "text": "Vendor: search and select > GO" }, { "id": "p129.13.5", "order": 46, "type": "list_item", "bbox": { "l": 159.84, "t": 119.40899999999999, "r": 241.2, "b": 107.26499999999999 }, "text": "Invoice Date", "marker": "■", "children": [ { "id": "p129.13.5.1", "order": 47, "type": "form_field", "bbox": { "l": 159.84, "t": 119.41, "r": 171.84, "b": 107.41 }, "text": "", "attrs": { "field_kind": "checkbox", "label": "Invoice Date", "checked": true, "source": "glyph_estimate", "bbox_estimated": true, "label_source": "parent_text", "label_ref": "p129.13.5", "text_offset": 0, "text_span": 0 } } ] }, { "id": "p129.13.6", "order": 48, "type": "list_item", "bbox": { "l": 159.36, "t": 90.41399999999999, "r": 418.8, "b": 77.28 }, "text": "Address Code: generally, BU Business or BI Billing" } ] }, { "id": "p129.14", "order": 49, "type": "footer", "bbox": { "l": 495.84, "t": 61.44, "r": 541.2, "b": 49.2 }, "text": "Page 129", "attrs": { "block_label": "number" } } ], "excluded_furniture": { "first": [], "last": [] } }