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            "text": "Kentucky State University\nBusiness Policies and Procedures Manual",
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                    "text": "Process travel bookings for fully approved Travel Authorizations."
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                    "text": "Book airfare.",
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                    "text": "Authorize hotel charges and submit credit card authorization form to hotel.",
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            "text": "○ Pay registration fees by:",
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                    "text": "PCard whenever possible,",
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                    "text": "Check Request to Accounts Payable, no PO required."
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                    "text": "Retain receipts to include with PCard statement for monthly reconciliation.",
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                    "text": "Scan Travel Authorization to SharePoint; hold paper copies out until travel voucher is submitted.",
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                    "text": "Email Travel Authorization approval and travel confirmations to traveler."
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            "text": "Advances for Group Travel",
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            "text": "There is no provision for providing travel advances for individual employee travel. A travel advance may be obtained for expenses when traveling with a group of students."
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            "text": "Responsible position(s):",
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                    "text": "Requester"
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                    "text": "Purchasing Travel Office",
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            "text": "As needed",
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                    "text": "Submit Direct Pay Request to Accounts Payable for travel advances for group travel including:"
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                    "text": "A list of all travelers' names and",
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            "text": "Estimated meal cost per day per traveler"
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            "text": "○ Purpose, destination, and dates of trip",
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            "text": "O FORM"
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            "text": "Settle the advance within five (5) business days following the return."
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            "text": "Deposit unused advance with Cashier."
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            "text": "Travel Reimbursement"
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            "text": "Employees submit a reimbursement request for travel expenses paid out of pocket within 30 days of completion of a trip. Itemized receipts are required for all expenses over $10. Each expense,"
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            "text": "Page 120",
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