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            "text": "Kentucky State University\nBusiness Policies and Procedures Manual",
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        {
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                {
                    "id": "p107.2.1",
                    "order": 3,
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                    "text": "Direct Deposit Status: will default to Prenote until next direct deposit cycle is run, then it flips to Active; any payments to the vendor before the prenote will be issued by check.",
                    "marker": "■"
                },
                {
                    "id": "p107.2.2",
                    "order": 4,
                    "type": "list_item",
                    "bbox": {
                        "l": 158.88,
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                        "r": 519.6,
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                    "text": "Accounting will notify Purchasing if there were any errors in the Prenote."
                },
                {
                    "id": "p107.2.3",
                    "order": 5,
                    "type": "list_item",
                    "bbox": {
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                    "text": "Maintain the master vendor list."
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            ]
        },
        {
            "id": "p107.3",
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            "type": "text",
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            "text": "Vendor information may be updated from various sources:"
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        {
            "id": "p107.4",
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                "t": 627.3389999999999,
                "r": 536.16,
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            "text": "",
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            "children": [
                {
                    "id": "p107.4.1",
                    "order": 8,
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                    "bbox": {
                        "l": 159.12,
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                        "r": 489.36,
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                    "text": "Vendor invoices received with updated billing or remit to address."
                },
                {
                    "id": "p107.4.2",
                    "order": 9,
                    "type": "list_item",
                    "bbox": {
                        "l": 159.6,
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                        "r": 473.04,
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                    "text": "Vendor checks returned to sender with new postal addresses."
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                {
                    "id": "p107.4.3",
                    "order": 10,
                    "type": "list_item",
                    "bbox": {
                        "l": 159.6,
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                    "text": "Email or phone call."
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                {
                    "id": "p107.4.4",
                    "order": 11,
                    "type": "list_item",
                    "bbox": {
                        "l": 124.32,
                        "t": 583.2,
                        "r": 536.16,
                        "b": 556.08
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                    "text": "Validate all vendor changes as notifications are received. NOTE: Vendor changes, especially address or direct deposit updates, are high risk for potential fraud.",
                    "marker": "○",
                    "children": [
                        {
                            "id": "p107.4.4.1",
                            "order": 12,
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                                "field_kind": "radio",
                                "label": "Validate all vendor changes as notifications are received. NOTE: Vendor changes, especially address or direct deposit updates, are high risk for potential fraud.",
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                    "id": "p107.4.5",
                    "order": 13,
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                    "bbox": {
                        "l": 159.6,
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                    "text": "Contact the vendor at their publicly available phone number or known contact information to confirm the change."
                },
                {
                    "id": "p107.4.6",
                    "order": 14,
                    "type": "list_item",
                    "bbox": {
                        "l": 160.08,
                        "t": 525.789,
                        "r": 418.8,
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                    "text": "Request a new Vendor Registration Form and W-9."
                },
                {
                    "id": "p107.4.7",
                    "order": 15,
                    "type": "list_item",
                    "bbox": {
                        "l": 159.84,
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                    "text": "Follow the same procedures as validating a new vendor above."
                },
                {
                    "id": "p107.4.8",
                    "order": 16,
                    "type": "list_item",
                    "bbox": {
                        "l": 124.56,
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                        "r": 531.84,
                        "b": 483.6
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                    "text": "Annually inactivate vendors that have not been used in more than two fiscal years.",
                    "marker": "○",
                    "children": [
                        {
                            "id": "p107.4.8.1",
                            "order": 17,
                            "type": "form_field",
                            "bbox": {
                                "l": 124.56,
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                                "r": 136.56,
                                "b": 483.84
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                                "field_kind": "radio",
                                "label": "Annually inactivate vendors that have not been used in more than two fiscal years.",
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        },
        {
            "id": "p107.5",
            "order": 18,
            "type": "heading",
            "bbox": {
                "l": 69.84,
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            },
            "text": "Requisitions and Purchase Orders",
            "attrs": {
                "block_label": "paragraph_title"
            },
            "level": 3
        },
        {
            "id": "p107.6",
            "order": 19,
            "type": "text",
            "bbox": {
                "l": 69.36,
                "t": 457.68,
                "r": 504.72,
                "b": 430.56
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            "text": "A purchase order represents a commitment of university funds. It is a contract between the University and a vendor for the sale and purchase of goods or services."
        },
        {
            "id": "p107.7",
            "order": 20,
            "type": "text",
            "bbox": {
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            "text": "A vendor must be established in the accounting system before a requisition can be entered or a purchase order issued (see Vendor Maintenance section)."
        },
        {
            "id": "p107.8",
            "order": 21,
            "type": "text",
            "bbox": {
                "l": 69.6,
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                "r": 541.44,
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            "text": "Requisitions and purchase orders are required to purchase all goods and services for the University except:"
        },
        {
            "id": "p107.9",
            "order": 22,
            "type": "list",
            "bbox": {
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                "t": 348.155,
                "r": 538.08,
                "b": 244.8
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            "text": "",
            "attrs": {
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            "children": [
                {
                    "id": "p107.9.1",
                    "order": 23,
                    "type": "list_item",
                    "bbox": {
                        "l": 87.12,
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                        "r": 528,
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                    "text": "Dues, fees, and registrations which are statutorily exempt from the procurement code as there is no competitive component to the purchase; requisitions are required to obtain necessary approvals."
                },
                {
                    "id": "p107.9.2",
                    "order": 24,
                    "type": "list_item",
                    "bbox": {
                        "l": 87.6,
                        "t": 303.905,
                        "r": 417.12,
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                    "text": "Capital project costs which are processed through the state FAC."
                },
                {
                    "id": "p107.9.3",
                    "order": 25,
                    "type": "list_item",
                    "bbox": {
                        "l": 86.88,
                        "t": 288.635,
                        "r": 538.08,
                        "b": 244.8
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                    "text": "Travel and allowable entertainment expenses which are reimbursed by expense voucher or paid by Procurement Card (see Travel and Entertainment, Accountable Plan for Employee Expenses, and Procurement Card sections)."
                }
            ]
        },
        {
            "id": "p107.10",
            "order": 26,
            "type": "text",
            "bbox": {
                "l": 69.36,
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            "text": "Personnel related purchases, such as moving expenses or supplemental pay, must be processed through Payroll."
        },
        {
            "id": "p107.11",
            "order": 27,
            "type": "text",
            "bbox": {
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            "text": "University funds may not be used for any personal expense including, but not limited to:"
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        {
            "id": "p107.12",
            "order": 28,
            "type": "list",
            "bbox": {
                "l": 87.12,
                "t": 176.85500000000002,
                "r": 409.2,
                "b": 132.92399999999998
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            "text": "",
            "attrs": {
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            "children": [
                {
                    "id": "p107.12.1",
                    "order": 29,
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                    "bbox": {
                        "l": 87.12,
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                    "text": "Traffic citations or other fines for university or personal vehicles"
                },
                {
                    "id": "p107.12.2",
                    "order": 30,
                    "type": "list_item",
                    "bbox": {
                        "l": 88.08,
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                        "r": 233.76,
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                    "text": "University parking permits",
                    "marker": "•"
                },
                {
                    "id": "p107.12.3",
                    "order": 31,
                    "type": "list_item",
                    "bbox": {
                        "l": 87.84,
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                    "text": "Interest charges"
                }
            ]
        },
        {
            "id": "p107.13",
            "order": 32,
            "type": "heading",
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            "text": "Responsible position(s):",
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            "level": 3
        },
        {
            "id": "p107.14",
            "order": 33,
            "type": "list_item",
            "bbox": {
                "l": 87.12,
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                "r": 158.88,
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            "text": "Requester",
            "marker": "•"
        },
        {
            "id": "p107.15",
            "order": 34,
            "type": "footer",
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                "b": 49.44
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            "text": "Page 107",
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    ],
    "excluded_furniture": {
        "first": [],
        "last": []
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