← Paul Test
doc15817 PDF_Emails_Handout_Color.pdf
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"text": "Email is the primary form of official, traceable communication in an academic and business environment. However, many struggle with the usually unspoken rules of emailing peers and superiors. To start, “email” as a word means “electronic mail,” meaning it needs to be written like a letter, rather than a text."
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"text": "Email software includes the ability to make folders. These can be labeled and emails can be kept in said folders for as long as needed."
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"text": "These are the lines defining HOW you are sending an email. There are three of these lines: To, CC, and BCC."
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"text": "An email should have a concise, courteous, and actionable body.",
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"text": "Get to the point quickly, but do not sound demanding or rude.",
"marker": "i."
},
{
"id": "p3.4.6",
"order": 10,
"type": "list_item",
"bbox": {
"l": 132.24,
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"r": 370.08,
"b": 459.12
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"text": "Make sure that there are actions to take.",
"marker": "ii."
},
{
"id": "p3.4.7",
"order": 11,
"type": "list_item",
"bbox": {
"l": 105.12,
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"text": "An email should have a proper sign-off.",
"marker": "3."
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{
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"order": 12,
"type": "list_item",
"bbox": {
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"text": "“Sincerely,” // “Thanks for your time,” // “Regards,” // “Cordially,” // etc.",
"marker": "i."
},
{
"id": "p3.4.9",
"order": 13,
"type": "list_item",
"bbox": {
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"text": "Then, your full name should be underneath for more official emails.",
"marker": "ii."
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"order": 14,
"type": "list_item",
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"text": "An email should be proofread for professionalism.",
"marker": "4."
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{
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"order": 15,
"type": "list_item",
"bbox": {
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"r": 530.88,
"b": 347.76
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"text": "Are there spelling or grammar errors? Did you capitalize proper nouns? Does it sound too conversational?",
"marker": "i."
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]
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"id": "p3.5",
"order": 16,
"type": "heading",
"bbox": {
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"text": "Follow-Ups:",
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"block_label": "paragraph_title"
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"level": 3
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"order": 17,
"type": "list",
"bbox": {
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"r": 368.89,
"b": 265.706
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"text": "",
"attrs": {
"item_count": 2
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{
"id": "p3.6.1",
"order": 18,
"type": "list_item",
"bbox": {
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"t": 296.57,
"r": 368.89,
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"text": "Urgent? You can follow up an email after 24 hours.",
"marker": "•"
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{
"id": "p3.6.2",
"order": 19,
"type": "list_item",
"bbox": {
"l": 108.02,
"t": 279.77,
"r": 368.518,
"b": 265.706
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"text": "Not urgent? You can follow up after 24 – 72 hours.",
"marker": "•"
}
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{
"id": "p3.7",
"order": 20,
"type": "list_item",
"bbox": {
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"text": "Follow-up email subject lines and bodies should be very short and direct:"
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{
"id": "p3.8",
"order": 21,
"type": "text",
"bbox": {
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"text": "Follow-Up: Meeting for Essay #1 Grade"
},
{
"id": "p3.9",
"order": 22,
"type": "text",
"bbox": {
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"text": "Greetings Dr. Torres,"
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"type": "text",
"bbox": {
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"text": "I hope you are doing well. As per my last email, would it be possible to schedule a meeting this week concerning my essay #1 grade? I am free both Thursday and Friday after 1:00 PM."
},
{
"id": "p3.11",
"order": 24,
"type": "text",
"bbox": {
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"b": 90
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"text": "Regards,\nJane Doe"
},
{
"id": "p3.12",
"order": 25,
"type": "footer",
"bbox": {
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Page 4
19 item(s)
JSON
figure (1)
footer (1)
heading (1)
text (16)
1 · HEADING
2 · TEXT
3 · FIGURE
4 · TEXT
5 · TEXT
6 · TEXT
7 · TEXT
8 · TEXT
9 · TEXT
10 · TEXT
11 · TEXT
12 · TEXT
13 · TEXT
14 · TEXT
15 · TEXT
16 · TEXT
17 · TEXT
18 · TEXT
19 · FOOTER
Page 4 JSON
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"text": "Example",
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"text": "Here is an example of an email in Outlook. This may be longer than your usual email, as it has an introduction and a reason for the CC."
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"text": "△"
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"order": 5,
"type": "text",
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"text": "Send"
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"text": "From\nJane.Doe@kysu.edu"
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"text": "Jane.Doe@kysu.edu"
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"text": "To\nProfessor.Thorobred@kysu.edu"
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"text": "Subject\nSchedule Meeting for Feedback on Week 3 Quiz"
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"text": "Good morning Professor Thorobred,"
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"text": "My name is Jane Doe (ID# 11111111). I am in your ENGL 102 class on Tuesdays and Thursdays from 9:00 – 10:15 AM. Because of my off-campus job, I am unable to attend any of your office hours. Would it be possible for us to meet in your office this week to speak about my grade on the Week 3 Quiz? I do not understand the feedback you provided on my missed questions and would like to understand how to improve going forward. I am free from 1:30 – 4:30 PM on Wednesday and Friday. I am happy to meet in person or through Teams."
},
{
"id": "p4.16",
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"type": "text",
"bbox": {
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"text": "At their request, I have CC'd my advisor to let them know that I am working towards improving my grade in your class."
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"text": "Thank you for your time!"
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"text": "Respectfully,\nJane Doe"
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