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    "items": [
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            "children": [
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                    "text": "the existence of conflicting policy and actions being taken by KSU employees based on an outdated policy."
                },
                {
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                    "text": "KSU provide routine training to KSU personnel impacted directly by new or revised policy changes to ensure their understanding of the policy.",
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                    "text": "In establishing and updating policies, KSU consider using language in the policy identifying clearly that this policy replaces existing policies (known or unknown) to avoid the existence of conflicting policy and actions being taken by KSU employees based on an outdated policy.",
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                    "text": "KSU provide routine training to KSU personnel impacted directly by new or revised policy changes to ensure their understanding.",
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            "text": "Management Response: Concur",
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            "text": "Deputy General Counsel was appointed. KSU's Board appointed Deputy General Counsel to serve as Secretary to the Board, independent of the university president position. This position reports directly to the Board and is responsible for timely collection and distribution of Board materials to each Board member and brings forward to the Board as agenda items of past tabled actions or provide status on prior Board actions, such as status of the implementation of Board approved policies. The Secretary is responsible for updating KSU's catalog of official documents to include policies, procedures and contracts."
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            "text": "Access to add an official document (policies) into the repository has been restricted to ensure official documents (policies) are properly processed (vetted) before being made available to stakeholders (employees, staff, vendors and students."
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            "text": "Deputy General Counsel will be responsible for maintain and updating the central repository along with newly hired librarian."
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            "text": "KSU has implemented a template for clearly identifying policy status which identifies various elements on the policy cover. Upon Board approval, KSU will include in the heading of the document the following; effective, termination or cancellation date. Whether it is a revision or newly created on all policies and procedures."
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            "text": "Also, when existing policies are revised, amended or updated, the revision number and supersede information will be listed."
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            "text": "KSU will conduct routine training to KSU personnel impacted directly by new or revised policy changes to ensure their understanding of the policy. In accordance with the Management Improvement Plan - all policies will be reviewed and revised as needed with clear, concise language. Training will start following final Board approval."
        }
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