{
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            "text": "Finding 15: KSU Violated Record Retention Requirements."
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            "text": "Recommendations:",
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            "text": "KSU ensure proper retention and destruction of KSU's financial records in accordance with approved state and University policies."
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            "text": "Response: KSU has implemented this recommendation."
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            "text": "KSU develop and implement training for all “central administrative office” personnel, responsible for ensuring proper retention and destruction of KSU's financial records and undergo training by Kentucky Department for Libraries and Archives."
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            "text": "Response: KSU has not implemented this recommendation. The University has reviewed the procedure concerning the retention and destruction of financial records and will implement said procedure through upcoming employee trainings."
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        {
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            "text": "KSU ensure systems used for records retention be adequately maintained so that access to the records is not lost."
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            "bbox": {
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            "text": "Response: KSU has implemented this recommendation."
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            "text": "The KSU Purchasing Director and General Counsel work together to ensure that all contracts and necessary supporting documentation are uploaded to the contract management system.",
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            "text": "Response: KSU has implemented this recommendation."
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            "text": "KSU appoint an official records custodian and ensure that final, signed copies of all contracts are provided to the University's official records custodian."
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            "text": "Response: KSU has implemented this recommendation."
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            "text": "KSU upload all contracts and supporting documentation that are not already in the contract management system but have not met the threshold for destruction."
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            "bbox": {
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            "text": "Response: KSU has implemented this recommendation."
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            "text": "Finding 16: KSU Failed to Maintain Access to Records Due to Unpaid Invoices."
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            "text": "Recommendations:",
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            "text": "KSU ensure that any documentation supporting an expenditure from university funds is maintained for review."
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            "text": "Response: KSU has implemented this recommendation."
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            "text": "Page 13",
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            "text": "Kentucky State University – APA Special Examination 90-Day Response – I",
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