{ "document_id": 15466, "filename": "Return_of_Title_IV_Financial_Aid_Policy.pdf", "engine": "paddleocr_vl", "source_run_id": 15577, "generated_at": "2026-11-04T10:40:23+00:00", "page_count": 3, "counts_by_type": { "figure": 2, "form_field": 5, "header": 2, "heading": 13, "link": 1, "list": 3, "list_item": 10, "table": 2, "table_cell": 7, "text": 25 }, "timings": { "total_ms": 2812, "structure_ms": 100, "text_layer_ms": 13, "build_ms": 7 }, "pages": [ { "document_id": 15466, "page": 1, "width": 612, "height": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "width_pt": 612, "height_pt": 792, "engine": "paddleocr_vl", "source_run_id": 15577, "item_count": 16, "counts_by_type": { "figure": 2, "header": 2, "heading": 3, "text": 9 }, "build_ms": 1, "items": [ { "id": "p1.1", "order": 1, "type": "figure", "bbox": { "l": 256.08, "t": 747.12, "r": 355.2, "b": 675.6 }, "text": "", "attrs": { "role": "page_header", "block_label": "header_image" }, "reading_order": 0 }, { "id": "p1.2", "order": 2, "type": "header", "bbox": { "l": 229.2, "t": 668.88, "r": 382.32, "b": 639.12 }, "text": "KENTUCKY STATE UNIVERSITY", "attrs": { "block_label": "header" }, "level": 2, "reading_order": 1 }, { "id": "p1.3", "order": 3, "type": "header", "bbox": { "l": 241.44, "t": 633.6, "r": 371.04, "b": 619.44 }, "text": "Policies and Regulations", "attrs": { "block_label": "header" }, "level": 2, "reading_order": 2 }, { "id": "p1.4", "order": 4, "type": "figure", "bbox": { "l": 232, "t": 745, "r": 380.65, "b": 618.31 }, "text": "", "attrs": { "source": "pdf_image" }, "reading_order": 3 }, { "id": "p1.5", "order": 5, "type": "text", "bbox": { "l": 33.12, "t": 595.68, "r": 252.48, "b": 561.6 }, "text": "POLICY TITLE:\nReturn of Title IV Financial Aid Policy", "reading_order": 4 }, { "id": "p1.6", "order": 6, "type": "text", "bbox": { "l": 33.36, "t": 543.6, "r": 275.28, "b": 510.96 }, "text": "APPLIES TO:\nAll students receiving Title IV Federal Aid", "reading_order": 5 }, { "id": "p1.7", "order": 7, "type": "text", "bbox": { "l": 33.6, "t": 492.96, "r": 214.08, "b": 460.32 }, "text": "ADMINISTRATIVE AUTHORITY:\nOffice of Financial Aid", "reading_order": 6 }, { "id": "p1.8", "order": 8, "type": "text", "bbox": { "l": 33.36, "t": 442.32, "r": 291.6, "b": 408.24 }, "text": "APPROVED BY:\nPresident Koffi C. Akakpo (Interim Approval)", "reading_order": 7 }, { "id": "p1.9", "order": 9, "type": "text", "bbox": { "l": 33.84, "t": 390, "r": 154.32, "b": 357.12 }, "text": "EFFECTIVE DATE:\nSeptember 26, 2025", "reading_order": 8 }, { "id": "p1.10", "order": 10, "type": "text", "bbox": { "l": 32.88, "t": 339.36, "r": 414.72, "b": 305.52 }, "text": "EXPIRATION DATE:\nSixth Months from Approval if Not Renewed or Made Permanent", "reading_order": 9 }, { "id": "p1.11", "order": 11, "type": "heading", "bbox": { "l": 33.84, "t": 288.24, "r": 154.56, "b": 273.12 }, "text": "NEXT REVIEW DATE:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 10 }, { "id": "p1.12", "order": 12, "type": "heading", "bbox": { "l": 33.84, "t": 239.76, "r": 155.04, "b": 225.36 }, "text": "POLICY STATEMENT:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 11 }, { "id": "p1.13", "order": 13, "type": "text", "bbox": { "l": 33.36, "t": 222.72, "r": 590.4, "b": 163.92 }, "text": "The Higher Education Amendments of 1998 established regulations requiring institutions to return unearned Title IV funds when students withdraw from all classes prior to completing 60% of a term. When a student withdraws from Kentucky State University, both the University and the student may be responsible for returning federal financial aid funds.", "reading_order": 12 }, { "id": "p1.14", "order": 14, "type": "text", "bbox": { "l": 33.36, "t": 149.76, "r": 586.8, "b": 105.36 }, "text": "Title IV aid is earned in direct proportion to the number of days a student is enrolled. Students who withdraw before the 60% point of a semester may have aid reduced or canceled. Students remaining enrolled beyond 60% of the term are considered to have earned 100% of their aid.", "reading_order": 13 }, { "id": "p1.15", "order": 15, "type": "heading", "bbox": { "l": 33.6, "t": 88.08, "r": 114.72, "b": 72.96 }, "text": "DEFINITIONS:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 14 }, { "id": "p1.16", "order": 16, "type": "text", "bbox": { "l": 34.08, "t": 57.36, "r": 551.28, "b": 28.32 }, "text": "Title IV Aid: Federal student aid programs including Pell Grant, SEOG, TEACH Grant, Direct Subsidized and Unsubsidized Loans, Perkins Loan, and Direct PLUS Loans.", "reading_order": 15 } ] }, { "document_id": 15466, "page": 2, "width": 612, "height": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "width_pt": 612, "height_pt": 792, "engine": "paddleocr_vl", "source_run_id": 15577, "item_count": 42, "counts_by_type": { "form_field": 5, "heading": 8, "list": 3, "list_item": 10, "text": 16 }, "build_ms": 5, "items": [ { "id": "p2.1", "order": 1, "type": "text", "bbox": { "l": 33.6, "t": 743.76, "r": 574.08, "b": 729.6 }, "text": "Earned Aid: The portion of Title IV aid a student is entitled to based on the percentage of the term completed.", "reading_order": 0 }, { "id": "p2.2", "order": 2, "type": "text", "bbox": { "l": 33.84, "t": 715.2, "r": 577.44, "b": 686.64 }, "text": "Unearned Aid: The portion of Title IV aid that must be returned when a student withdraws prior to completing 60% of the enrollment period.", "reading_order": 1 }, { "id": "p2.3", "order": 3, "type": "text", "bbox": { "l": 33.6, "t": 671.76, "r": 549.6, "b": 642.96 }, "text": "Percentage Completed: The ratio of calendar days attended to total calendar days in the term (excluding scheduled breaks of 5 or more consecutive days).", "reading_order": 2 }, { "id": "p2.4", "order": 4, "type": "text", "bbox": { "l": 33.6, "t": 628.56, "r": 547.44, "b": 601.2 }, "text": "Post-Withdrawal Disbursement: Aid disbursed after withdrawal when earned aid exceeds aid previously disbursed.", "reading_order": 3 }, { "id": "p2.5", "order": 5, "type": "heading", "bbox": { "l": 36.72, "t": 582.48, "r": 96, "b": 568.8 }, "text": "PROCESS:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 4 }, { "id": "p2.6", "order": 6, "type": "heading", "bbox": { "l": 51.6, "t": 552, "r": 195.12, "b": 539.04 }, "text": "1. Withdrawal Notification", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 5 }, { "id": "p2.7", "order": 7, "type": "text", "bbox": { "l": 87.84, "t": 536.88, "r": 522, "b": 524.16 }, "text": "Students contemplating withdrawal must contact the Office of Student Financial Aid.", "reading_order": 6 }, { "id": "p2.8", "order": 8, "type": "text", "bbox": { "l": 87.6, "t": 522.24, "r": 439.44, "b": 509.76 }, "text": "Withdrawals must be processed through the Office of the Registrar.", "reading_order": 7 }, { "id": "p2.9", "order": 9, "type": "heading", "bbox": { "l": 51.36, "t": 507.84, "r": 268.08, "b": 495.6 }, "text": "2. Calculation of Earned vs. Unearned Aid", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 8 }, { "id": "p2.10", "order": 10, "type": "list", "bbox": { "l": 86.88, "t": 492.96, "r": 525.36, "b": 436.56 }, "text": "", "attrs": { "item_count": 4 }, "children": [ { "id": "p2.10.1", "order": 11, "type": "list_item", "bbox": { "l": 87.12, "t": 492.96, "r": 403.2, "b": 480.72 }, "text": "Earned Aid = Total Disbursable Aid P[p2.10.1.2]ercentage Completed.", "marker": "○", "children": [ { "id": "p2.10.1.1", "order": 12, "type": "form_field", "bbox": { "l": 87.12, "t": 492.96, "r": 99.12, "b": 480.96 }, "text": "", "attrs": { "field_kind": "radio", "label": "Earned Aid = Total Disbursable Aid Percentage Completed.", "source": "glyph_estimate", "bbox_estimated": true, "label_source": "parent_text", "label_ref": "p2.10.1", "text_offset": 0, "text_span": 0 }, "reading_order": 0 }, { "id": "p2.10.1.2", "order": 13, "type": "text", "bbox": { "l": 87.12, "t": 492.96, "r": 403.2, "b": 480.72 }, "text": "×", "attrs": { "inline": true, "text_offset": 36, "text_span": 11, "bbox_estimated": true }, "reading_order": 1 } ], "reading_order": 0 }, { "id": "p2.10.2", "order": 14, "type": "list_item", "bbox": { "l": 88.08, "t": 478.32, "r": 384.72, "b": 465.84 }, "text": "If Earned Aid equals disbursed aid, no return is required.", "marker": "○", "children": [ { "id": "p2.10.2.1", "order": 15, "type": "form_field", "bbox": { "l": 88.08, "t": 478.32, "r": 100.08, "b": 466.32 }, "text": "", "attrs": { "field_kind": "radio", "label": "If Earned Aid equals disbursed aid, no return is required.", "source": "glyph_estimate", "bbox_estimated": true, "label_source": "parent_text", "label_ref": "p2.10.2", "text_offset": 0, "text_span": 0 }, "reading_order": 0 } ], "reading_order": 1 }, { "id": "p2.10.3", "order": 16, "type": "list_item", "bbox": { "l": 86.88, "t": 463.68, "r": 525.36, "b": 451.2 }, "text": "If Earned Aid exceeds disbursed aid, a post-withdrawal disbursement may be offered.", "marker": "○", "children": [ { "id": "p2.10.3.1", "order": 17, "type": "form_field", "bbox": { "l": 86.88, "t": 463.68, "r": 98.88, "b": 451.68 }, "text": "", "attrs": { "field_kind": "radio", "label": "If Earned Aid exceeds disbursed aid, a post-withdrawal disbursement may be offered.", "source": "glyph_estimate", "bbox_estimated": true, "label_source": "parent_text", "label_ref": "p2.10.3", "text_offset": 0, "text_span": 0 }, "reading_order": 0 } ], "reading_order": 2 }, { "id": "p2.10.4", "order": 18, "type": "list_item", "bbox": { "l": 87.36, "t": 448.8, "r": 462, "b": 436.56 }, "text": "If Earned Aid is less than disbursed aid, the difference must be returned.", "marker": "○", "children": [ { "id": "p2.10.4.1", "order": 19, "type": "form_field", "bbox": { "l": 87.36, "t": 448.8, "r": 99.36, "b": 436.8 }, "text": "", "attrs": { "field_kind": "radio", "label": "If Earned Aid is less than disbursed aid, the difference must be returned.", "source": "glyph_estimate", "bbox_estimated": true, "label_source": "parent_text", "label_ref": "p2.10.4", "text_offset": 0, "text_span": 0 }, "reading_order": 0 } ], "reading_order": 3 } ], "reading_order": 9 }, { "id": "p2.11", "order": 20, "type": "heading", "bbox": { "l": 51.36, "t": 434.4, "r": 197.28, "b": 421.92 }, "text": "3. University Responsibility", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 10 }, { "id": "p2.12", "order": 21, "type": "text", "bbox": { "l": 87.12, "t": 419.76, "r": 306.48, "b": 407.28 }, "text": "The University must return the lesser of:", "reading_order": 11 }, { "id": "p2.13", "order": 22, "type": "list", "bbox": { "l": 87.36, "t": 404.88, "r": 461.28, "b": 363.12 }, "text": "", "attrs": { "item_count": 3 }, "children": [ { "id": "p2.13.1", "order": 23, "type": "list_item", "bbox": { "l": 106.32, "t": 404.88, "r": 234, "b": 392.35 }, "text": "Total Unearned Aid, OR", "marker": "•", "reading_order": 0 }, { "id": "p2.13.2", "order": 24, "type": "list_item", "bbox": { "l": 106.32, "t": 390.72, "r": 369.12, "b": 377.71 }, "text": "Institutional charges P[p2.13.2.1]ercentage of Unearned Aid.", "marker": "•", "children": [ { "id": "p2.13.2.1", "order": 25, "type": "text", "bbox": { "l": 106.32, "t": 390.72, "r": 369.12, "b": 377.71 }, "text": "×", "attrs": { "inline": true, "text_offset": 23, "text_span": 11, "bbox_estimated": true }, "reading_order": 0 } ], "reading_order": 1 }, { "id": "p2.13.3", "order": 26, "type": "list_item", "bbox": { "l": 87.36, "t": 375.6, "r": 461.28, "b": 363.12 }, "text": "Returns must be processed within 45 days of withdrawal determination.", "marker": "○", "children": [ { "id": "p2.13.3.1", "order": 27, "type": "form_field", "bbox": { "l": 87.36, "t": 375.6, "r": 99.36, "b": 363.6 }, "text": "", "attrs": { "field_kind": "radio", "label": "Returns must be processed within 45 days of withdrawal determination.", "source": "glyph_estimate", "bbox_estimated": true, "label_source": "parent_text", "label_ref": "p2.13.3", "text_offset": 0, "text_span": 0 }, "reading_order": 0 } ], "reading_order": 2 } ], "reading_order": 12 }, { "id": "p2.14", "order": 28, "type": "heading", "bbox": { "l": 51.6, "t": 360.96, "r": 185.52, "b": 348.72 }, "text": "4. Student Responsibility", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 13 }, { "id": "p2.15", "order": 29, "type": "text", "bbox": { "l": 86.88, "t": 346.32, "r": 553.92, "b": 320.16 }, "text": "Students are responsible for any remaining unearned portion after the University's share is returned.", "reading_order": 14 }, { "id": "p2.16", "order": 30, "type": "text", "bbox": { "l": 87.6, "t": 317.04, "r": 556.8, "b": 304.32 }, "text": "Amounts owed are billed by the Bursar's Office and posted to the student's WIRED account.", "reading_order": 15 }, { "id": "p2.17", "order": 31, "type": "text", "bbox": { "l": 87.6, "t": 302.16, "r": 540.96, "b": 289.92 }, "text": "Students who owe repayment may be ineligible to re-enroll or receive future Title IV aid.", "reading_order": 16 }, { "id": "p2.18", "order": 32, "type": "heading", "bbox": { "l": 51.84, "t": 287.76, "r": 152.4, "b": 275.76 }, "text": "5. Communication", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 17 }, { "id": "p2.19", "order": 33, "type": "text", "bbox": { "l": 87.84, "t": 272.88, "r": 502.08, "b": 260.16 }, "text": "Students receive written or electronic notification of their repayment obligation.", "reading_order": 18 }, { "id": "p2.20", "order": 34, "type": "text", "bbox": { "l": 87.84, "t": 258, "r": 478.56, "b": 245.52 }, "text": "Students have 14 days to respond to a post-withdrawal disbursement offer.", "reading_order": 19 }, { "id": "p2.21", "order": 35, "type": "heading", "bbox": { "l": 51.6, "t": 243.6, "r": 237.12, "b": 231.6 }, "text": "6. Separation from Tuition Refunds", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 20 }, { "id": "p2.22", "order": 36, "type": "text", "bbox": { "l": 86.88, "t": 229.2, "r": 556.32, "b": 202.56 }, "text": "The Return of Title IV Aid process is separate from the University's tuition and fee reduction schedule.", "reading_order": 21 }, { "id": "p2.23", "order": 37, "type": "text", "bbox": { "l": 87.84, "t": 199.92, "r": 584.16, "b": 186.48 }, "text": "Students should refer to the Registrar's published refund/withdrawal calendar for tuition liability.", "reading_order": 22 }, { "id": "p2.24", "order": 38, "type": "heading", "bbox": { "l": 36.72, "t": 170.64, "r": 269.52, "b": 156.96 }, "text": "REFERENCES AND RELATED MATERIALS:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 23 }, { "id": "p2.25", "order": 39, "type": "list", "bbox": { "l": 72.024, "t": 138.86, "r": 396.396, "b": 97.58000000000004 }, "text": "", "attrs": { "item_count": 3 }, "children": [ { "id": "p2.25.1", "order": 40, "type": "list_item", "bbox": { "l": 72.024, "t": 138.86, "r": 263.808, "b": 126.86000000000001 }, "text": "Higher Education Amendments of 1998", "reading_order": 0 }, { "id": "p2.25.2", "order": 41, "type": "list_item", "bbox": { "l": 72.024, "t": 124.22000000000003, "r": 314.028, "b": 112.22000000000003 }, "text": "U.S. Department of Education Title IV Regulations", "reading_order": 1 }, { "id": "p2.25.3", "order": 42, "type": "list_item", "bbox": { "l": 72.024, "t": 109.58000000000004, "r": 396.396, "b": 97.58000000000004 }, "text": "Kentucky State University Registrar's Refund/Withdrawal Calendar", "reading_order": 2 } ], "reading_order": 24 } ] }, { "document_id": 15466, "page": 3, "width": 612, "height": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "width_pt": 612, "height_pt": 792, "engine": "paddleocr_vl", "source_run_id": 15577, "item_count": 12, "counts_by_type": { "heading": 2, "link": 1, "table": 2, "table_cell": 7 }, "build_ms": 1, "items": [ { "id": "p3.1", "order": 1, "type": "heading", "bbox": { "l": 34.8, "t": 725.76, "r": 102.48, "b": 712.08 }, "text": "CONTACTS:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 0 }, { "id": "p3.2", "order": 2, "type": "table", "bbox": { "l": 35.04, "t": 696.24, "r": 576.96, "b": 665.04 }, "text": "", "attrs": { "block_label": "table", "n_rows": 1, "n_cols": 4, "integrity": { "cells_checked": 4, "cells_flagged": 0 } }, "children": [ { "id": "p3.2.1", "order": 3, "type": "table_cell", "bbox": { "l": 42.12, "t": 693.8199999999999, "r": 131.436, "b": 666.58 }, "text": "Subject\nGeneral Questions", "attrs": { "row": 0, "col": 0, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "reading_order": 0 }, { "id": "p3.2.2", "order": 4, "type": "table_cell", "bbox": { "l": 182.18, "t": 693.8199999999999, "r": 288.332, "b": 666.58 }, "text": "Office\nOffice of Financial Aid", "attrs": { "row": 0, "col": 1, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "reading_order": 1 }, { "id": "p3.2.3", "order": 5, "type": "table_cell", "bbox": { "l": 323.45, "t": 693.8199999999999, "r": 397.354, "b": 666.58 }, "text": "Telephone\n(502) 597-6000", "attrs": { "row": 0, "col": 2, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "reading_order": 2 }, { "id": "p3.2.4", "order": 6, "type": "table_cell", "bbox": { "l": 432.55, "t": 693.8199999999999, "r": 526.70416, "b": 666.8199999999999 }, "text": "E-mail\nfinaidmail@kysu.edu", "attrs": { "row": 0, "col": 3, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "children": [ { "id": "p3.2.4.1", "order": 7, "type": "link", "bbox": { "l": 430.2, "t": 680.61, "r": 528.74, "b": 666.86 }, "text": "finaidmail@kysu.edu", "attrs": { "uri": "mailto:finaidmail@kysu.edu", "action_type": "/URI", "row": 0, "col": 3, "rowspan": 1, "colspan": 1 }, "reading_order": 0 } ], "reading_order": 3 } ], "reading_order": 1 }, { "id": "p3.3", "order": 8, "type": "heading", "bbox": { "l": 34.32, "t": 634.08, "r": 90.96, "b": 620.16 }, "text": "HISTORY:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 2 }, { "id": "p3.4", "order": 9, "type": "table", "bbox": { "l": 35.28, "t": 590.16, "r": 576.24, "b": 558.72 }, "text": "", "attrs": { "block_label": "table", "n_rows": 1, "n_cols": 3, "integrity": { "cells_checked": 3, "cells_flagged": 0 } }, "children": [ { "id": "p3.4.1", "order": 10, "type": "table_cell", "bbox": { "l": 42.12, "t": 587.38, "r": 135.776, "b": 560.14 }, "text": "Revision Type\nIssued (New Policy)", "attrs": { "row": 0, "col": 0, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true }, "reading_order": 0 }, { "id": "p3.4.2", "order": 11, "type": "table_cell", "bbox": { "l": 285.05, "t": 587.38, "r": 408.794, "b": 560.14 }, "text": "Date of Issuance/Revision\nSeptember 2025", "attrs": { "row": 0, "col": 1, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "reading_order": 1 }, { "id": "p3.4.3", "order": 12, "type": "table_cell", "bbox": { "l": 419.23, "t": 587.38, "r": 525.52, "b": 560.14 }, "text": "Drafter(s)/Editor(s)\nOffice of Financial Aid", "attrs": { "row": 0, "col": 2, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "reading_order": 2 } ], "reading_order": 3 } ] } ] }