{
    "document_id": 15433,
    "filename": "FY23-close-schedule.pdf",
    "engine": "paddleocr_vl",
    "source_run_id": 15544,
    "generated_at": "2026-11-04T10:37:09+00:00",
    "page_count": 3,
    "counts_by_type": {
        "figure": 1,
        "heading": 20,
        "list": 4,
        "list_item": 21,
        "text": 11
    },
    "timings": {
        "total_ms": 160,
        "structure_ms": 62,
        "text_layer_ms": 10,
        "build_ms": 4
    },
    "pages": [
        {
            "document_id": 15433,
            "page": 1,
            "width": 612,
            "height": 792,
            "rotation": 0,
            "pipeline_version": "paddleocr-vl-1.6+paul-48",
            "width_pt": 612,
            "height_pt": 792,
            "engine": "paddleocr_vl",
            "source_run_id": 15544,
            "item_count": 28,
            "counts_by_type": {
                "figure": 1,
                "heading": 9,
                "list": 3,
                "list_item": 10,
                "text": 5
            },
            "build_ms": 2,
            "items": [
                {
                    "id": "p1.1",
                    "order": 1,
                    "type": "figure",
                    "bbox": {
                        "l": 73.44,
                        "t": 719.28,
                        "r": 363.12,
                        "b": 655.68
                    },
                    "text": "",
                    "attrs": {
                        "role": "page_header",
                        "block_label": "header_image"
                    },
                    "reading_order": 0
                },
                {
                    "id": "p1.2",
                    "order": 2,
                    "type": "text",
                    "bbox": {
                        "l": 85.44,
                        "t": 634.32,
                        "r": 188.88,
                        "b": 621.12
                    },
                    "text": "TO: Faculty and Staff",
                    "reading_order": 1
                },
                {
                    "id": "p1.3",
                    "order": 3,
                    "type": "heading",
                    "bbox": {
                        "l": 85.2,
                        "t": 610.08,
                        "r": 316.32,
                        "b": 596.4
                    },
                    "text": "FROM: Purchasing and Accounting Departments",
                    "attrs": {
                        "block_label": "paragraph_title"
                    },
                    "level": 3,
                    "reading_order": 2
                },
                {
                    "id": "p1.4",
                    "order": 4,
                    "type": "heading",
                    "bbox": {
                        "l": 85.2,
                        "t": 586.32,
                        "r": 331.44,
                        "b": 572.88
                    },
                    "text": "SUBJECT: Fiscal Year 2022-23 Closing Schedule",
                    "attrs": {
                        "block_label": "paragraph_title"
                    },
                    "level": 3,
                    "reading_order": 3
                },
                {
                    "id": "p1.5",
                    "order": 5,
                    "type": "text",
                    "bbox": {
                        "l": 85.2,
                        "t": 561.84,
                        "r": 181.44,
                        "b": 548.88
                    },
                    "text": "DATE: April 4, 2023",
                    "reading_order": 4
                },
                {
                    "id": "p1.6",
                    "order": 6,
                    "type": "text",
                    "bbox": {
                        "l": 84.48,
                        "t": 537.6,
                        "r": 524.16,
                        "b": 500.4
                    },
                    "text": "The state fiscal year runs July 1- June 30. To properly report the University's financial position on June 30, all finance and accounting transactions must be recorded in the appropriate fiscal year.",
                    "reading_order": 5
                },
                {
                    "id": "p1.7",
                    "order": 7,
                    "type": "text",
                    "bbox": {
                        "l": 84.72,
                        "t": 489.12,
                        "r": 527.04,
                        "b": 451.68
                    },
                    "text": "The process of closing the accounting books for the fiscal year closing June 30, 2023, has begun. Key closing dates and important deadlines are outlined below. If you have questions or need further information, please contact Purchasing or Accounting for clarification.",
                    "reading_order": 6
                },
                {
                    "id": "p1.8",
                    "order": 8,
                    "type": "text",
                    "bbox": {
                        "l": 85.44,
                        "t": 440.64,
                        "r": 301.44,
                        "b": 427.92
                    },
                    "text": "Thank you for your assistance in this process!",
                    "reading_order": 7
                },
                {
                    "id": "p1.9",
                    "order": 9,
                    "type": "heading",
                    "bbox": {
                        "l": 85.2,
                        "t": 416.64,
                        "r": 188.4,
                        "b": 404.64
                    },
                    "text": "Now - June 13, 2023",
                    "attrs": {
                        "block_label": "paragraph_title"
                    },
                    "level": 3,
                    "reading_order": 8
                },
                {
                    "id": "p1.10",
                    "order": 10,
                    "type": "list_item",
                    "bbox": {
                        "l": 102.48,
                        "t": 404.91936,
                        "r": 508.8,
                        "b": 379.44
                    },
                    "text": "Review expenditures, open encumbrances, etc. and communicate with appropriate Accounting or Purchasing staff on any changes/updates needed",
                    "marker": "-",
                    "reading_order": 9
                },
                {
                    "id": "p1.11",
                    "order": 11,
                    "type": "heading",
                    "bbox": {
                        "l": 85.2,
                        "t": 367.68,
                        "r": 156,
                        "b": 355.68
                    },
                    "text": "April 20, 2023",
                    "attrs": {
                        "block_label": "paragraph_title"
                    },
                    "level": 3,
                    "reading_order": 10
                },
                {
                    "id": "p1.12",
                    "order": 12,
                    "type": "list_item",
                    "bbox": {
                        "l": 102.72,
                        "t": 355.83648,
                        "r": 343.2,
                        "b": 342.48
                    },
                    "text": "Last day to submit budget transfers for FY2023",
                    "reading_order": 11
                },
                {
                    "id": "p1.13",
                    "order": 13,
                    "type": "heading",
                    "bbox": {
                        "l": 84.96,
                        "t": 330.72,
                        "r": 156,
                        "b": 318.48
                    },
                    "text": "April 21, 2023",
                    "attrs": {
                        "block_label": "paragraph_title"
                    },
                    "level": 3,
                    "reading_order": 12
                },
                {
                    "id": "p1.14",
                    "order": 14,
                    "type": "list",
                    "bbox": {
                        "l": 102.48,
                        "t": 318.99264,
                        "r": 476.88,
                        "b": 292.56
                    },
                    "text": "",
                    "attrs": {
                        "item_count": 2
                    },
                    "children": [
                        {
                            "id": "p1.14.1",
                            "order": 15,
                            "type": "list_item",
                            "bbox": {
                                "l": 102.72,
                                "t": 318.99264,
                                "r": 366.96,
                                "b": 305.76
                            },
                            "text": "Last day to submit purchase requisitions for FY2023",
                            "reading_order": 0
                        },
                        {
                            "id": "p1.14.2",
                            "order": 16,
                            "type": "list_item",
                            "bbox": {
                                "l": 102.48,
                                "t": 306.15168,
                                "r": 476.88,
                                "b": 292.56
                            },
                            "text": "All airline reservations must be booked to be charged against FY23 budgets",
                            "marker": "-",
                            "reading_order": 1
                        }
                    ],
                    "reading_order": 13
                },
                {
                    "id": "p1.15",
                    "order": 17,
                    "type": "heading",
                    "bbox": {
                        "l": 85.2,
                        "t": 281.28,
                        "r": 152.88,
                        "b": 269.04
                    },
                    "text": "May 16, 2023",
                    "attrs": {
                        "block_label": "paragraph_title"
                    },
                    "level": 3,
                    "reading_order": 14
                },
                {
                    "id": "p1.16",
                    "order": 18,
                    "type": "list_item",
                    "bbox": {
                        "l": 102.72,
                        "t": 269.19168,
                        "r": 332.4,
                        "b": 255.36
                    },
                    "text": "All Travel vouchers due to travel department.",
                    "reading_order": 15
                },
                {
                    "id": "p1.17",
                    "order": 19,
                    "type": "heading",
                    "bbox": {
                        "l": 85.2,
                        "t": 244.08,
                        "r": 152.88,
                        "b": 232.32
                    },
                    "text": "May 31, 2023",
                    "attrs": {
                        "block_label": "paragraph_title"
                    },
                    "level": 3,
                    "reading_order": 16
                },
                {
                    "id": "p1.18",
                    "order": 20,
                    "type": "list",
                    "bbox": {
                        "l": 102.48,
                        "t": 232.34784000000002,
                        "r": 405.84,
                        "b": 193.2
                    },
                    "text": "",
                    "attrs": {
                        "item_count": 3
                    },
                    "children": [
                        {
                            "id": "p1.18.1",
                            "order": 21,
                            "type": "list_item",
                            "bbox": {
                                "l": 102.72,
                                "t": 232.34784000000002,
                                "r": 405.84,
                                "b": 218.64
                            },
                            "text": "All grant and contract RFBE's for FY23 must be submitted to",
                            "marker": "-",
                            "reading_order": 0
                        },
                        {
                            "id": "p1.18.2",
                            "order": 22,
                            "type": "list_item",
                            "bbox": {
                                "l": 103.2,
                                "t": 219.50688000000002,
                                "r": 205.92,
                                "b": 206.16
                            },
                            "text": "Grant Accounting",
                            "reading_order": 1
                        },
                        {
                            "id": "p1.18.3",
                            "order": 23,
                            "type": "list_item",
                            "bbox": {
                                "l": 102.48,
                                "t": 206.78207999999995,
                                "r": 282,
                                "b": 193.2
                            },
                            "text": "Last day to request cash advance",
                            "reading_order": 2
                        }
                    ],
                    "reading_order": 17
                },
                {
                    "id": "p1.19",
                    "order": 24,
                    "type": "heading",
                    "bbox": {
                        "l": 85.68,
                        "t": 181.44,
                        "r": 151.44,
                        "b": 170.16
                    },
                    "text": "June 9, 2023",
                    "attrs": {
                        "block_label": "paragraph_title"
                    },
                    "level": 3,
                    "reading_order": 18
                },
                {
                    "id": "p1.20",
                    "order": 25,
                    "type": "list",
                    "bbox": {
                        "l": 102.48,
                        "t": 169.81151999999997,
                        "r": 489.6,
                        "b": 131.28
                    },
                    "text": "",
                    "attrs": {
                        "item_count": 2
                    },
                    "children": [
                        {
                            "id": "p1.20.1",
                            "order": 26,
                            "type": "list_item",
                            "bbox": {
                                "l": 102.96,
                                "t": 169.81151999999997,
                                "r": 489.6,
                                "b": 144.48
                            },
                            "text": "Submit any fixed asset forms to process dispositions, transfers, etc. to General Accounting",
                            "reading_order": 0
                        },
                        {
                            "id": "p1.20.2",
                            "order": 27,
                            "type": "list_item",
                            "bbox": {
                                "l": 102.48,
                                "t": 144.96384,
                                "r": 364.32,
                                "b": 131.28
                            },
                            "text": "All interdepartmental due through the month of May",
                            "marker": "-",
                            "reading_order": 1
                        }
                    ],
                    "reading_order": 19
                },
                {
                    "id": "p1.21",
                    "order": 28,
                    "type": "heading",
                    "bbox": {
                        "l": 85.68,
                        "t": 119.76,
                        "r": 156.96,
                        "b": 107.52
                    },
                    "text": "June 16, 2023",
                    "attrs": {
                        "block_label": "paragraph_title"
                    },
                    "level": 3,
                    "reading_order": 20
                }
            ]
        },
        {
            "document_id": 15433,
            "page": 2,
            "width": 612,
            "height": 792,
            "rotation": 0,
            "pipeline_version": "paddleocr-vl-1.6+paul-48",
            "width_pt": 612,
            "height_pt": 792,
            "engine": "paddleocr_vl",
            "source_run_id": 15544,
            "item_count": 28,
            "counts_by_type": {
                "heading": 11,
                "list": 1,
                "list_item": 11,
                "text": 5
            },
            "build_ms": 2,
            "items": [
                {
                    "id": "p2.1",
                    "order": 1,
                    "type": "list",
                    "bbox": {
                        "l": 102,
                        "t": 712.6128,
                        "r": 523.44,
                        "b": 550.08
                    },
                    "text": "",
                    "attrs": {
                        "item_count": 6
                    },
                    "children": [
                        {
                            "id": "p2.1.1",
                            "order": 2,
                            "type": "list_item",
                            "bbox": {
                                "l": 102.24,
                                "t": 712.6128,
                                "r": 523.44,
                                "b": 675.12
                            },
                            "text": "Last day to turn in invoices needing to be paid using FY23 funds to Accounts Payable. Invoices received later will be processed after July 6 and will be evaluated to determine if they are charged to FY23 or FY24 budgets.",
                            "reading_order": 0
                        },
                        {
                            "id": "p2.1.2",
                            "order": 3,
                            "type": "list_item",
                            "bbox": {
                                "l": 102.24,
                                "t": 675.6528,
                                "r": 483.12,
                                "b": 662.4
                            },
                            "text": "Any checks or payments must be deposited with the cashiers' office by noon.",
                            "marker": "•",
                            "reading_order": 1
                        },
                        {
                            "id": "p2.1.3",
                            "order": 4,
                            "type": "list_item",
                            "bbox": {
                                "l": 102.48,
                                "t": 662.928,
                                "r": 512.64,
                                "b": 638.4
                            },
                            "text": "Last day to use standing orders. All accompanying receipts and invoices are due by close of business June 20.",
                            "reading_order": 2
                        },
                        {
                            "id": "p2.1.4",
                            "order": 5,
                            "type": "list_item",
                            "bbox": {
                                "l": 102.72,
                                "t": 638.08032,
                                "r": 490.8,
                                "b": 612.96
                            },
                            "text": "Expense reports must be submitted and approved. Any submissions/approvals received after June 16 are subject to the paid out of FY23 budgets.",
                            "marker": "-",
                            "reading_order": 3
                        },
                        {
                            "id": "p2.1.5",
                            "order": 6,
                            "type": "list_item",
                            "bbox": {
                                "l": 102.24,
                                "t": 613.11648,
                                "r": 515.52,
                                "b": 576.72
                            },
                            "text": "All American Express Corporate Credit Card transactions through June 16, 2023 will be charged against FY23 budgets. Any transactions after June 16 will be charged to FY24 budgets.",
                            "marker": "-",
                            "reading_order": 4
                        },
                        {
                            "id": "p2.1.6",
                            "order": 7,
                            "type": "list_item",
                            "bbox": {
                                "l": 102,
                                "t": 576.27264,
                                "r": 519.6,
                                "b": 550.08
                            },
                            "text": "Reimbursements for travel occurring prior to June 16 due to Accounts Payable. Any travel received later will be processed after July 8 and paid out of new FY24 budgets.",
                            "marker": "•",
                            "reading_order": 5
                        }
                    ],
                    "reading_order": 0
                },
                {
                    "id": "p2.2",
                    "order": 8,
                    "type": "heading",
                    "bbox": {
                        "l": 84.96,
                        "t": 539.28,
                        "r": 157.2,
                        "b": 527.28
                    },
                    "text": "June 19, 2023",
                    "attrs": {
                        "block_label": "paragraph_title"
                    },
                    "level": 3,
                    "reading_order": 1
                },
                {
                    "id": "p2.3",
                    "order": 9,
                    "type": "list_item",
                    "bbox": {
                        "l": 102,
                        "t": 527.18976,
                        "r": 526.56,
                        "b": 488.88
                    },
                    "text": "All goods and services must be delivered and invoiced on all purchase orders. Any PO still open will be closed by June 19, this includes grants and contracts and standing PO's. Any late invoices are subject to the paid out of FY24 budgets.",
                    "reading_order": 2
                },
                {
                    "id": "p2.4",
                    "order": 10,
                    "type": "heading",
                    "bbox": {
                        "l": 84.96,
                        "t": 478.56,
                        "r": 156.96,
                        "b": 466.08
                    },
                    "text": "June 27, 2023",
                    "attrs": {
                        "block_label": "paragraph_title"
                    },
                    "level": 3,
                    "reading_order": 3
                },
                {
                    "id": "p2.5",
                    "order": 11,
                    "type": "list_item",
                    "bbox": {
                        "l": 102,
                        "t": 466.11072,
                        "r": 520.56,
                        "b": 428.4
                    },
                    "text": "All receiving should be made at the Jordan Building. If partial shipments are received, only items invoiced prior to June 27 will be charged to FY23 budgets. Items received after June 27 will be charged to FY24 budgets.",
                    "reading_order": 4
                },
                {
                    "id": "p2.6",
                    "order": 12,
                    "type": "heading",
                    "bbox": {
                        "l": 85.2,
                        "t": 417.36,
                        "r": 156.96,
                        "b": 404.64
                    },
                    "text": "June 29, 2023",
                    "attrs": {
                        "block_label": "paragraph_title"
                    },
                    "level": 3,
                    "reading_order": 5
                },
                {
                    "id": "p2.7",
                    "order": 13,
                    "type": "list_item",
                    "bbox": {
                        "l": 102.24,
                        "t": 405.03168,
                        "r": 239.04,
                        "b": 391.44
                    },
                    "text": "Final check run for FY23",
                    "marker": "•",
                    "reading_order": 6
                },
                {
                    "id": "p2.8",
                    "order": 14,
                    "type": "heading",
                    "bbox": {
                        "l": 85.2,
                        "t": 380.4,
                        "r": 153.6,
                        "b": 367.68
                    },
                    "text": "July 10, 2024",
                    "attrs": {
                        "block_label": "paragraph_title"
                    },
                    "level": 3,
                    "reading_order": 7
                },
                {
                    "id": "p2.9",
                    "order": 15,
                    "type": "list_item",
                    "bbox": {
                        "l": 102,
                        "t": 368.18784,
                        "r": 523.2,
                        "b": 354
                    },
                    "text": "All interdepartmental charges (motor pool, postage, copier, etc.) for the month of June",
                    "reading_order": 8
                },
                {
                    "id": "p2.10",
                    "order": 16,
                    "type": "heading",
                    "bbox": {
                        "l": 85.2,
                        "t": 343.2,
                        "r": 153.36,
                        "b": 330.96
                    },
                    "text": "July 11, 2024",
                    "attrs": {
                        "block_label": "paragraph_title"
                    },
                    "level": 3,
                    "reading_order": 9
                },
                {
                    "id": "p2.11",
                    "order": 17,
                    "type": "list_item",
                    "bbox": {
                        "l": 102.72,
                        "t": 331.21728,
                        "r": 236.64,
                        "b": 317.52
                    },
                    "text": "First check run for FY24",
                    "reading_order": 10
                },
                {
                    "id": "p2.12",
                    "order": 18,
                    "type": "heading",
                    "bbox": {
                        "l": 85.2,
                        "t": 294.48,
                        "r": 146.4,
                        "b": 281.76
                    },
                    "text": "CONTACTS",
                    "attrs": {
                        "block_label": "paragraph_title"
                    },
                    "level": 3,
                    "reading_order": 11
                },
                {
                    "id": "p2.13",
                    "order": 19,
                    "type": "heading",
                    "bbox": {
                        "l": 85.2,
                        "t": 270.24,
                        "r": 142.08,
                        "b": 258.24
                    },
                    "text": "Controller:",
                    "attrs": {
                        "block_label": "paragraph_title"
                    },
                    "level": 3,
                    "reading_order": 12
                },
                {
                    "id": "p2.14",
                    "order": 20,
                    "type": "text",
                    "bbox": {
                        "l": 85.68,
                        "t": 257.28,
                        "r": 196.32,
                        "b": 245.04
                    },
                    "text": "Tonya Walker ext.5837",
                    "reading_order": 13
                },
                {
                    "id": "p2.15",
                    "order": 21,
                    "type": "heading",
                    "bbox": {
                        "l": 85.2,
                        "t": 233.76,
                        "r": 125.28,
                        "b": 221.28
                    },
                    "text": "Budget",
                    "attrs": {
                        "block_label": "paragraph_title"
                    },
                    "level": 3,
                    "reading_order": 14
                },
                {
                    "id": "p2.16",
                    "order": 22,
                    "type": "text",
                    "bbox": {
                        "l": 85.44,
                        "t": 221.52,
                        "r": 207.36,
                        "b": 208.8
                    },
                    "text": "Christina Jones ext. 6678",
                    "reading_order": 15
                },
                {
                    "id": "p2.17",
                    "order": 23,
                    "type": "heading",
                    "bbox": {
                        "l": 85.2,
                        "t": 197.28,
                        "r": 148.8,
                        "b": 185.76
                    },
                    "text": "Purchasing:",
                    "attrs": {
                        "block_label": "paragraph_title"
                    },
                    "level": 3,
                    "reading_order": 16
                },
                {
                    "id": "p2.18",
                    "order": 24,
                    "type": "text",
                    "bbox": {
                        "l": 84.72,
                        "t": 186,
                        "r": 233.28,
                        "b": 172.32
                    },
                    "text": "Dr. Charles Holloway ext. 6434",
                    "reading_order": 17
                },
                {
                    "id": "p2.19",
                    "order": 25,
                    "type": "heading",
                    "bbox": {
                        "l": 85.2,
                        "t": 161.28,
                        "r": 177.12,
                        "b": 149.04
                    },
                    "text": "Grant Accounting",
                    "attrs": {
                        "block_label": "paragraph_title"
                    },
                    "level": 3,
                    "reading_order": 18
                },
                {
                    "id": "p2.20",
                    "order": 26,
                    "type": "text",
                    "bbox": {
                        "l": 85.2,
                        "t": 148.8,
                        "r": 194.4,
                        "b": 137.04
                    },
                    "text": "Justin Peach ext. 6727",
                    "reading_order": 19
                },
                {
                    "id": "p2.21",
                    "order": 27,
                    "type": "heading",
                    "bbox": {
                        "l": 85.44,
                        "t": 124.56,
                        "r": 178.8,
                        "b": 113.04
                    },
                    "text": "Accounts Payable",
                    "attrs": {
                        "block_label": "paragraph_title"
                    },
                    "level": 3,
                    "reading_order": 20
                },
                {
                    "id": "p2.22",
                    "order": 28,
                    "type": "text",
                    "bbox": {
                        "l": 85.68,
                        "t": 112.08,
                        "r": 218.16,
                        "b": 100.56
                    },
                    "text": "Rebecca Persons ext. 6612",
                    "reading_order": 21
                }
            ]
        },
        {
            "document_id": 15433,
            "page": 3,
            "width": 612,
            "height": 792,
            "rotation": 0,
            "pipeline_version": "paddleocr-vl-1.6+paul-48",
            "width_pt": 612,
            "height_pt": 792,
            "engine": "paddleocr_vl",
            "source_run_id": 15544,
            "item_count": 1,
            "counts_by_type": {
                "text": 1
            },
            "build_ms": 0,
            "items": [
                {
                    "id": "p3.1",
                    "order": 1,
                    "type": "text",
                    "bbox": {
                        "l": 84.48,
                        "t": 713.04,
                        "r": 203.76,
                        "b": 686.88
                    },
                    "text": "Bursar\nDanyel Tolbert ext. 6373",
                    "reading_order": 0
                }
            ]
        }
    ]
}