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doc15410 120013-Audit-Committee-Report-Part-2.pdf
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78 item(s)
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caption (1)
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"text": "Investments as of June 30, 2013 and 2012 are summarized as follows:"
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"text": "$ 5,860,545",
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"rowspan": 1,
"colspan": 1
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"text": "$ 4,447,689",
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"rowspan": 1,
"colspan": 1
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{
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"text": "1,083,521",
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"colspan": 1
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{
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"bbox": {
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"text": "$ 7,924,717",
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"rowspan": 1,
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},
{
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"text": "$ 7,111,449",
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"text": "d. Fair Value Measurements",
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"text": "The Foundation classifies its investments based on a hierarchy consisting of: Level 1 (valued using quoted prices from active markets for identical assets), Level 2 (not traded on an active market but for which observable market inputs are readily available), and Level 3 (valued based on significant unobservable inputs). The investment's fair value measurement level within the fair value hierarchy is based on the lowest level of any input that is significant to the fair value measurement. Valuation techniques used need to maximize the use of observable inputs and minimize the use of unobservable inputs."
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"text": "The following is a description of the valuation methodologies used for assets measured at fair value."
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"text": "There have been no changes in the methodologies used as of June 30, 2013 and 2012."
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"text": "Common stocks, debt securities, U.S. government securities, equity exchange traded funds, marketable limited partnerships, and equity securities: Valued at the closing price reported on the active market on which the individual securities are traded. Some level 2 inputs are used for pricing of municipal and corporate bonds; therefore, they are all classified as level 2."
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"text": "Mutual funds and real estate investment trust: Valued at the net asset value (NAV) of shares held by the Foundation at year end."
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"text": "The methods described above may produce a fair value calculation that may not be indicative of net realizable value or reflective of future fair values. Furthermore, while the Foundation believes its valuation methods are appropriate and consistent with those of other market participants, the use of different methodologies or assumptions to determine the fair value of certain financial instruments could result in a different fair value measurement at the reporting date."
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Page 5
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Page 6
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Page 9
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105 · FOOTER
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Page 10
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"text": "As of June 30, 2013, the University had loans outstanding, in the amount of $1,934,982 with an allowance for doubtful accounts of $1,624,777 under the Federal Perkins Loan Program. During the year ended June 30, 2013 the University did not issue any loans under the Federal Perkins Loan Program."
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"text": "106 W. Vine Street, Suite 600 • Lexington, KY 40507 • 859-255-2341 phone • 859-255-0125 fax\n500 W. Jefferson Street, Suite 1400 • Louisville, KY 40202 • 502-589-6050 phone • 502-581-9016 fax",
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"text": "We have audited Kentucky State University (the University) compliance with the types of compliance requirements described in the OMB Circular A-133 Compliance Supplement that could have a direct and material effect on each of the University's major federal program for the year ended June 30, 2013. The University's major federal programs are identified in the summary of auditors' results section of the accompanying Schedule of Findings and Questioned Costs."
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"bbox": {
"l": 91.1755,
"t": 509.4232,
"r": 498.8261,
"b": 485.9077
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"text": "Material weaknesses in internal control over major programs: No Significant deficiencies identified that are not considered to be material weaknesses: Yes"
},
{
"id": "p21.10.2",
"order": 14,
"type": "list_item",
"bbox": {
"l": 83.2576,
"t": 473.43,
"r": 475.7923,
"b": 460.7125
},
"text": "The type of report issued on compliance for major programs: Unmodified opinion",
"marker": "e."
},
{
"id": "p21.10.3",
"order": 15,
"type": "list_item",
"bbox": {
"l": 83.7375,
"t": 446.7951,
"r": 470.9936,
"b": 421.3599
},
"text": "Any audit findings which are required to be reported under Section .510(a) of OMB Circular A-133: Yes",
"marker": "f."
}
]
},
{
"id": "p21.11",
"order": 16,
"type": "heading",
"bbox": {
"l": 83.9775,
"t": 407.4426,
"r": 177.0725,
"b": 394.725
},
"text": "g. Major programs:",
"level": 3
},
{
"id": "p21.12",
"order": 17,
"type": "list",
"bbox": {
"l": 96.694,
"t": 394.73,
"r": 482.5105,
"b": 211.88
},
"text": "",
"attrs": {
"item_count": 14
},
"children": [
{
"id": "p21.12.1",
"order": 18,
"type": "list_item",
"bbox": {
"l": 96.694,
"t": 394.73,
"r": 245.694,
"b": 382.97
},
"text": "Student Financial Aid - Cluster",
"attrs": {
"bbox_estimated": true
}
},
{
"id": "p21.12.2",
"order": 19,
"type": "list_item",
"bbox": {
"l": 98.6135,
"t": 386.33,
"r": 482.5105,
"b": 372.91
},
"text": "Federal Supplemental Educational Opportunity Grants Program, CFDA 84.007",
"attrs": {
"bbox_estimated": true
}
},
{
"id": "p21.12.3",
"order": 20,
"type": "list_item",
"bbox": {
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"t": 372.91,
"r": 482.5105,
"b": 359.49
},
"text": "Federal Work-Study Program, CFDA 84.033",
"attrs": {
"bbox_estimated": true
}
},
{
"id": "p21.12.4",
"order": 21,
"type": "list_item",
"bbox": {
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"t": 359.49,
"r": 482.5105,
"b": 346.07
},
"text": "Federal Perkins Loan Program, CFDA 84.038",
"attrs": {
"bbox_estimated": true
}
},
{
"id": "p21.12.5",
"order": 22,
"type": "list_item",
"bbox": {
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"t": 346.07,
"r": 482.5105,
"b": 332.65
},
"text": "Federal Pell Grant Program, CFDA 84.063",
"attrs": {
"bbox_estimated": true
}
},
{
"id": "p21.12.6",
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"type": "list_item",
"bbox": {
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"t": 332.65,
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"b": 319.23
},
"text": "Federal Direct Student Loans Program, CFDA 84.268",
"attrs": {
"bbox_estimated": true
}
},
{
"id": "p21.12.7",
"order": 24,
"type": "list_item",
"bbox": {
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"t": 319.23,
"r": 482.5105,
"b": 305.81
},
"text": "Academic Competitiveness Grant, CFDA 84.375",
"attrs": {
"bbox_estimated": true
}
},
{
"id": "p21.12.8",
"order": 25,
"type": "list_item",
"bbox": {
"l": 98.6135,
"t": 305.81,
"r": 482.5105,
"b": 292.39
},
"text": "National Science and Mathematics Access to Retain Talent Grant, CFDA 84.376",
"attrs": {
"bbox_estimated": true
}
},
{
"id": "p21.12.9",
"order": 26,
"type": "list_item",
"bbox": {
"l": 98.6135,
"t": 292.39,
"r": 482.5105,
"b": 278.97
},
"text": "Teacher Education Assistance for College and Higher Education Grant, CFDA 84.377",
"attrs": {
"bbox_estimated": true
}
},
{
"id": "p21.12.10",
"order": 27,
"type": "list_item",
"bbox": {
"l": 98.6135,
"t": 278.97,
"r": 482.5105,
"b": 265.56
},
"text": "HBCU – Grad, CFDA 84.382G",
"attrs": {
"bbox_estimated": true
}
},
{
"id": "p21.12.11",
"order": 28,
"type": "list_item",
"bbox": {
"l": 98.6135,
"t": 265.56,
"r": 482.5105,
"b": 252.14
},
"text": "Title III Strengthening All Black Colleges and University Program, CFDA 84.031B",
"attrs": {
"bbox_estimated": true
}
},
{
"id": "p21.12.12",
"order": 29,
"type": "list_item",
"bbox": {
"l": 98.6135,
"t": 252.14,
"r": 482.5105,
"b": 238.72
},
"text": "Food Safety in Changing Economy, CFDA 10.443",
"attrs": {
"bbox_estimated": true
}
},
{
"id": "p21.12.13",
"order": 30,
"type": "list_item",
"bbox": {
"l": 98.6135,
"t": 238.72,
"r": 482.5105,
"b": 225.3
},
"text": "Farm Production Marketing Farm Energy, CFDA 10.443",
"attrs": {
"bbox_estimated": true
}
},
{
"id": "p21.12.14",
"order": 31,
"type": "list_item",
"bbox": {
"l": 98.6135,
"t": 225.3,
"r": 482.5105,
"b": 211.88
},
"text": "2501 Vegetables, CFDA 10.443",
"attrs": {
"bbox_estimated": true
}
}
]
},
{
"id": "p21.13",
"order": 32,
"type": "text",
"bbox": {
"l": 47.7472,
"t": 195.0829,
"r": 518.2609,
"b": 182.1254
},
"text": "Section I - Summary of Auditors' Results (under Section .505(d)(1) of OMB Circular A-133), continued:"
},
{
"id": "p21.14",
"order": 33,
"type": "list",
"bbox": {
"l": 83.7375,
"t": 170.6076,
"r": 487.0692,
"b": 130.2952
},
"text": "",
"attrs": {
"item_count": 2
},
"children": [
{
"id": "p21.14.1",
"order": 34,
"type": "list_item",
"bbox": {
"l": 83.7375,
"t": 170.6076,
"r": 487.0692,
"b": 156.9302
},
"text": "Dollar threshold used to distinguish between Type A and Type B programs: $421,836",
"marker": "h."
},
{
"id": "p21.14.2",
"order": 35,
"type": "list_item",
"bbox": {
"l": 83.9775,
"t": 143.4927,
"r": 303.9984,
"b": 130.2952
},
"text": "Auditee qualified as a low-risk auditee: Yes",
"marker": "i."
}
]
},
{
"id": "p21.15",
"order": 36,
"type": "footer",
"bbox": {
"l": 298.2399,
"t": 95.0219,
"r": 310.7166,
"b": 84.7039
},
"text": "66",
"attrs": {
"block_label": "number"
}
}
],
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"first": [],
"last": []
}
}
Page 22
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3 · TEXT
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9 · TEXT
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11 · TEXT
12 · HEADING
13 · TEXT
14 · HEADING
15 · TEXT
16 · FOOTER
Page 22 JSON
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"type": "text",
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"b": 60.4685
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"text": "□ □ □ □",
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{
"id": "p22.2",
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"type": "title",
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"text": "KENTUCKY STATE UNIVERSITY",
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"level": 2
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{
"id": "p22.3",
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"type": "text",
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"text": "Schedule of Findings and Questioned Costs, continued"
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{
"id": "p22.4",
"order": 4,
"type": "text",
"bbox": {
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"t": 749.1376,
"r": 359.4235,
"b": 735.9402
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"text": "Year ended June 30, 2013"
},
{
"id": "p22.5",
"order": 5,
"type": "text",
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"b": 710.7449
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"text": "Section II - Financial Statement Findings (under Section 505(d)(2) of OMB Circular A-133):"
},
{
"id": "p22.6",
"order": 6,
"type": "text",
"bbox": {
"l": 95.7343,
"t": 698.9872,
"r": 555.4509,
"b": 672.8321
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"text": "Findings Relating to the Financial Statements Reported in Accordance with Government Auditing Standards: 2013-001 and 2013-002"
},
{
"id": "p22.7",
"order": 7,
"type": "heading",
"bbox": {
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"t": 660.8344,
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"text": "Finding 2013-001:",
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"level": 3
},
{
"id": "p22.8",
"order": 8,
"type": "heading",
"bbox": {
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"t": 636.1191,
"r": 113.7295,
"b": 622.9216
},
"text": "Condition:",
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"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p22.9",
"order": 9,
"type": "text",
"bbox": {
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"t": 611.1639,
"r": 556.1707,
"b": 569.4118
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"text": "During the year ended June 30, 2013 the University did not have adequate controls over financial reporting to allow for timely, accurate financial reporting. All general ledger accounts were not reconciled to subsidiary ledgers or other supporting detail at least on a quarterly basis."
},
{
"id": "p22.10",
"order": 10,
"type": "heading",
"bbox": {
"l": 60.4638,
"t": 559.3337,
"r": 93.3349,
"b": 546.6161
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"text": "Effect:",
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"level": 3
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"type": "text",
"bbox": {
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"b": 438.8766
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"text": "During the audit several adjusting journal entries which impacted the years ended June 30, 2013, 2012, and prior years, were recorded to accurately reflect the financial position of the University as of June 30, 2013. These journal entries primarily related to the reconciliation of student accounts receivable, grants receivable and the accrual of the sick leave liability. The sick leave liability was required by KRS 61.456 beginning with the year ended June 30, 2011. Net Position for years prior to the year ended June 30, 2012 was decreased by $2,368,336 as a result of these entries and Change in Net Position for the year ended June 30, 2012 was decreased by $809,127 as a result of these entries."
},
{
"id": "p22.12",
"order": 12,
"type": "heading",
"bbox": {
"l": 60.7037,
"t": 428.0787,
"r": 148.2802,
"b": 415.841
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"text": "Recommendation:",
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"type": "text",
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"text": "We recommend the University implement internal control procedures which require general ledger accounts to be reconciled at least quarterly. Not having accurate transactions posted in a timely manner can affect the financial statement information that is available for making informed business decisions and supervision of operations. This weakness in accounting infrastructure increases the risk of errors in the financial records and is less likely to detect irregularities, including fraud, on a timely basis. The quarterly reconciliation process allows for the preparation of accurate quarterly financial statements. The reconciliations of significant accounts should be reviewed as part of the quarterly financial statement package in preparation for presentation of the financial statements to the Board of Regents. Management should then satisfy itself as to the nature of any unusual reconciling items before authorizing adjustments to correct the balances. These adjustments should be thoroughly documented and promptly made so that it will not be necessary to carry them forward to the next reconciliation."
},
{
"id": "p22.14",
"order": 14,
"type": "heading",
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"b": 230.1163
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"text": "Management's Response:",
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"type": "text",
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"b": 175.4067
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"text": "KSU will implement procedures which require general ledger accounts to be reconciled on a regular basis. All reconciliations will be reviewed by department management prior to completion of the quarterly financial statement package. All reconciling items will be documented and prompt adjustments (if necessary) will ensure."
},
{
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"order": 16,
"type": "footer",
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"text": "67",
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Page 23
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Page 23 JSON
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"text": "Finding 2013-002:",
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"text": "Schedule of Findings and Questioned Costs, continued",
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"text": "Year ended June 30, 2013"
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"text": "Prompt, accurate reconciliations of the student, grant, and other accounts receivable subsidiary ledgers to the general ledger account balances should be prepared at least on a quarterly basis. Included in this reconciliation should be a review of the aging of the receivables and a calculation of the allowance that is based on University policy. This reconciliation and associated allowance calculation should be submitted for management's review and approval."
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"text": "The University posted an adjusting journal entry to reconcile student and grant accounts receivable to the general ledger account balances and to increase the allowance for doubtful accounts subsequent to year end. Increased management effort in this area can result in a reduction in the number and amount of delinquent and potentially worthless receivables. The positive results from this process may include significantly improved cash flow and profitability and should minimize the need for a year-end adjustment of this account."
},
{
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"text": "Recommendation:",
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"type": "text",
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"text": "We recommend the University complete reconciliation's of the student, grant, and other accounts receivable subsidiary ledgers to the general ledger account balances at least on a quarterly basis and assess the collectability of all receivables, especially student receivables on a quarterly basis."
},
{
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"type": "text",
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"b": 392.8054
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"text": "The following formal collection procedures should be established:"
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"order": 13,
"type": "text",
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"r": 440.2818,
"b": 376.9684
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"text": "The continuous review of accounts receivable for old and slow-paying accounts."
},
{
"id": "p23.14",
"order": 14,
"type": "text",
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"t": 384.407,
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"b": 364.0108
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"text": "• A formal periodic review of the account receivable aged trial balance."
},
{
"id": "p23.15",
"order": 15,
"type": "text",
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"b": 332.0969
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"text": "The implementation of formalized procedures for contacting delinquent accounts for payment, such as sending letters to slow-paying customers."
},
{
"id": "p23.16",
"order": 16,
"type": "text",
"bbox": {
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"b": 306.1818
},
"text": "The increased use of collection agencies and the department of revenue to aid in collecting delinquent accounts."
},
{
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"order": 17,
"type": "heading",
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"t": 306.1818,
"r": 178.5121,
"b": 289.385
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"text": "Management's Response:",
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"type": "text",
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"text": "We concur. In addition to working with our current collection agencies, the University has submitted an application to the Kentucky Department of Revenue to aid in the collection of delinquent accounts. The University has begun the continuous review of accounts receivable for old and slow-paying accounts. The University has also implemented \"The Thorobred Plan\" which will assist in collections for currently enrolled students with balances."
},
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"type": "footer",
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"text": "68",
"attrs": {
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