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doc15392 072613-Audit-Committee-Report.pdf
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"text": "We are pleased to present an update of our risk assessment of the internal controls of Kentucky State University (the “University”). The purpose of our engagement is to assist you in the development of a risk assessment of University operations, to perform various internal audit services, and provide recommendations to strengthen controls and reduce the identified risks. This report was developed from inquiry of University faculty and staff, observations, inspection of various policies and procedures, and testing of the operating effectiveness of some controls. We plan to issue additional periodic reports throughout the course of the engagement, which will follow the proposed rotation plan for significant cycles as documented in the internal audit plan."
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"text": "The importance of an adequate system of internal control is to promote effective and efficient operations so as to help the University carry out its mission; to provide reasonable, but not absolute, assurance that assets are safeguarded against inappropriate or unauthorized use; to promote the accuracy and reliability of accounting data and financial reporting to ensure transactions are executed in accordance with management's authorization and recorded properly in accounting records; to encourage adherence to management's policies and procedures for conducting programs and operations; and to ensure compliance with applicable laws and regulations. Furthermore, a successful system of internal control includes performing an annual assessment to identify potential weaknesses in policies and procedures and to implement corrective actions."
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"text": "This report contains the final risk assessment for the fiscal year ended June 30, 2013, and our audit plan for the fiscal year ended June 30, 2014. Additionally included is the risk assessment for the fiscal year ended June 30, 2013. Since the previous update to the audit committee, we have performed observations within the areas of general control environment, and purchasing, account payable, and disbursements. Additionally, we have performed testing in the area of disbursements and return of title IV funds."
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"text": "We appreciate the opportunity to serve you and thank the employees of the University for their cooperation. We have already discussed many of these comments and suggestions with various University personnel, and we will be pleased to discuss them in further detail at your convenience. Through our ongoing involvement with you as a client and our knowledge of your processes, we would be pleased to perform any additional studies of these matters, or to assist you in implementing the recommendations."
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"text": "The University's risks are the risks that an action or event will adversely affect its ability to successfully achieve its objectives. During our engagement we became aware of various sources of risk that impact the University. We evaluated these risks by using two distinct assessments of impact and likelihood. A simple rating scale has been developed for this purpose. The rating scale ranges from minor to significant impact, and low to high likelihood, using a 3-point scale.\nImpact refers to the extent of the consequences or implications if the risk does occur. To assess impact, we have determined how much of an impact the risk has if it does occur:\n■ A minor impact suggests that the risk would not have important implications on the University.\n■ A moderate impact suggests that the risk could have implications for the University's ability to succeed.\n■ A significant impact suggests that the risk would have important implications on the University.\nLikelihood refers to the probability that the risk may occur given the current context of the University. To assess likelihood, we have determined how likely it is that the risk will occur in the future, given what is currently done to manage said risk:\n■ A low likelihood suggests that the risk is unlikely to occur, given its nature and current risk management practices in place.\n■ A medium likelihood of occurrence suggests that the risk has a moderate probability of occurrence.\n■ A high likelihood of occurrence suggests that the risk is likely to occur, despite the current risk management practices in place.\nThe Risk Management Tolerance Model and the Risk Assessment Matrix that follows summarizes these risks and assesses their impact and likelihood.",
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"text": "Cycles plotted in the red sections of the model are considered to be high risk and, as such, the related deficiencies should be given urgent attention in terms of priority. Cycles plotted in the yellow sections are considered to have moderate risk, are considered to be important, and should be given second priority after the high risk cycles. Cycles plotted in the green section of the model are considered least risky and remediation efforts to address deficiencies in these cycles would be expected to be addressed during routine operations of the University."
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Page 22
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