{ "document_id": 15308, "page": 85, "width_pt": 612, "height_pt": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "engine": "paddleocr_vl", "source_run_id": 15423, "item_count": 15, "counts_by_type": { "footer": 1, "heading": 3, "text": 11 }, "build_ms": 3, "items": [ { "id": "p85.1", "order": 1, "type": "text", "bbox": { "l": 47.04, "t": 755.52, "r": 129.12, "b": 741.12 }, "text": "for employees." }, { "id": "p85.2", "order": 2, "type": "heading", "bbox": { "l": 47.04, "t": 727.92, "r": 192.48, "b": 714.96 }, "text": "Department of Labor Audit", "attrs": { "block_label": "paragraph_title" }, "level": 3 }, { "id": "p85.3", "order": 3, "type": "text", "bbox": { "l": 46.32, "t": 714.72, "r": 562.8, "b": 547.2 }, "text": "Per Ms. Smoot, the Department of Labor conducted an audit and investigation of overtime practices in the University Police department due to a complaint. It was determined that managers and employees did not have the proper understanding of calculating overtime and the Banner system did not adequately capture the overtime hours. Due to this, overtime hours were calculated manually. It was also determined that there were irregularities in Facilities and Maintenance Operations. Ms. Smoot stated HR staff reviewed time and pay records from 3/10/14 – 3/10/16 and determined 96 employees were under paid $34,308. She stated, 22 positions were reviewed and to date, 7 positions were classified incorrectly. Per Ms. Smoot, training within the Police department has been conducted and additional training campus wide for supervisors on how to calculate overtime will begin in December. Ms. Smoot stated that policies and procedures are in place and that overtime has to be approved by supervisors beforehand." }, { "id": "p85.4", "order": 4, "type": "heading", "bbox": { "l": 47.28, "t": 534.96, "r": 132.96, "b": 521.28 }, "text": "Six-Month Plan", "attrs": { "block_label": "paragraph_title" }, "level": 3 }, { "id": "p85.5", "order": 5, "type": "text", "bbox": { "l": 46.8, "t": 521.04, "r": 577.92, "b": 492.96 }, "text": "Ms. Smoot stated HR staff has developed a six-month plan that will implement improvement in several areas." }, { "id": "p85.6", "order": 6, "type": "text", "bbox": { "l": 46.32, "t": 480, "r": 578.4, "b": 395.52 }, "text": "Review of [p85.6.1]e hiring process map with [p85.6.2]akeholders has been completed and is being prepared for review wi[p85.6.3] President Thompson. Ms. Smoot stated performance appraisal instruments were developed April 15 th, supervisory and managers are to be trained by August 31 st and performance appraisals are to be submitted to HR by September 15 th. Regent Henry stated that we should put in place at the end of the current year goals and objectives that are signed off by the employees with a mid-year review.", "children": [ { "id": "p85.6.1", "order": 7, "type": "text", "bbox": { "l": 46.32, "t": 480, "r": 578.4, "b": 395.52 }, "text": "^{th}", "attrs": { "inline": true, "text_offset": 10, "text_span": 9, "bbox_estimated": true } }, { "id": "p85.6.2", "order": 8, "type": "text", "bbox": { "l": 46.32, "t": 480, "r": 578.4, "b": 395.52 }, "text": "^{st}", "attrs": { "inline": true, "text_offset": 45, "text_span": 9, "bbox_estimated": true } }, { "id": "p85.6.3", "order": 9, "type": "text", "bbox": { "l": 46.32, "t": 480, "r": 578.4, "b": 395.52 }, "text": "^{th}", "attrs": { "inline": true, "text_offset": 119, "text_span": 9, "bbox_estimated": true } } ] }, { "id": "p85.7", "order": 10, "type": "text", "bbox": { "l": 46.08, "t": 383.04, "r": 578.4, "b": 298.8 }, "text": "Ms. Smoot stated payroll procedures are being updated to include new processes which will include overtime calculations, pre-posting reviews and review of timesheets to identify and correct recording errors. Regent Henry requested for HR to put a written Plan in place and the implementation of the Plan in reference to salaries. He stated that the Plan should be presented at the next Board meeting. Regent Whitehead inquired if the university had an exit interview process, if not, Regent Henry stated that one needs to be put in place." }, { "id": "p85.8", "order": 11, "type": "text", "bbox": { "l": 46.32, "t": 286.56, "r": 578.4, "b": 202.56 }, "text": "Ms. Smoot stated that a health fair is scheduled for October. Regent Whitehead commented that there should be some collaboration with the students for the Wellness Health Fair. Regent McFayden suggested that we utilize the services of the School of Nursing to assist with the Health Fair. Ms. Smoot also stated that meetings are being scheduled for late July and August to identify occupational health providers. Ms. Smoot informed the committee that a policy is being developed for legal review of employee accidents." }, { "id": "p85.9", "order": 12, "type": "text", "bbox": { "l": 46.56, "t": 190.32, "r": 577.92, "b": 146.88 }, "text": "Ms. Smoot stated that new hire packets have been mailed to new hires that have accepted employment with the University. Regent Farris inquired of the salary schedule and salary negotiations of new employees. President Thompson stated that an equity study is needed." }, { "id": "p85.10", "order": 13, "type": "heading", "bbox": { "l": 47.52, "t": 134.64, "r": 110.4, "b": 120.24 }, "text": "Financials", "attrs": { "block_label": "paragraph_title" }, "level": 3 }, { "id": "p85.11", "order": 14, "type": "text", "bbox": { "l": 46.8, "t": 107.28, "r": 577.92, "b": 64.8 }, "text": "Vice President Rush gave an overview of the financial statements. He stated that there was a final revenue shortfall of about $3.3 million. This was in the range what was discussed most of the year. The shortfall was due to low student enrollment. He stated we were $1.1 million over budget on" }, { "id": "p85.12", "order": 15, "type": "footer", "bbox": { "l": 298.08, "t": 62.16, "r": 313.68, "b": 48.48 }, "text": "[5]", "attrs": { "block_label": "number" } } ], "excluded_furniture": { "first": [], "last": [] } }