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            "text": "Office of Internal Audit\nRecommendation - Presidential Travel Policy",
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            "text": "The Kentucky State University Board of Regents should implement a policy to have the Chairperson or a designated Regent review the University President’s travel on a quarterly basis. A pre-approval should be required from the Chairperson or designated Regent if the travel falls into one of the following categories; estimated travel costs exceed a certain dollar amount, traveling out-of-country, and spousal travel. This recommended policy could be implemented through a resolution approved by the Board of Regents and included in their Policy Handbook. If implemented, this policy should be disseminated to appropriate personal (e.g., President’s Office, Purchasing) to ensure awareness and understanding of the requirements."
        },
        {
            "id": "p135.4",
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            "text": "The following language could be used to draft such a policy:"
        },
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            "text": "“The University President is often called upon to travel both inside and outside the Commonwealth of Kentucky to attend meetings, conferences or other events which are designed to benefit Kentucky State University. On a more limited basis, the University President may travel outside the United States on University business."
        },
        {
            "id": "p135.6",
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            "text": "On a quarterly basis, appropriate personnel (i.e., Executive Administrative Assistant to the President) must submit to the Board of Regents' Chairperson or designated Regent a listing of all Presidential travel during the quarter."
        },
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            "text": "This listing needs to include the arrival and departure dates, title and purpose of meeting, location, and total expenditure amount."
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            "text": "Prior approval is required from the Board of Regents Chairperson or designated Regent if Presidential travel falls into one of the following categories; estimated travel costs exceed (a certain dollar threshold), traveling out-of-country, and spousal travel."
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            "text": "When the University President is performing official duties in such areas as development, alumni, and governmental relations, the President's spouse may make a contribution to the success of the event. In such cases, the University will reimburse the spouse's travel expenses if the following conditions are met:"
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                    "text": "The purpose of the travel is fully documented and submitted for approval by the Board of Regents Chairperson or designated Regent prior to attending.",
                    "marker": "1."
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                    "text": "The spouse attends and contributes to the official function.",
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                    "text": "Expenses incurred are fully documented and submitted for reimbursement.",
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            "text": "At any time, the Board of Regents could request the Office of Internal Audit to perform an audit of Presidential travel expenses to determine whether expenses were appropriate, accurate and in compliance with applicable institutional policies and procedures."
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            "text": "[9]",
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