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doc15264 FinanceAdminCommittee_042514.pdf
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"text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the\nBoard of Regents\nAcademic Affairs Committee\nApril 25, 2014\n10:00 am to 10:45 am\nBoard Room – Academic Services Building\nFrankfort, Kentucky"
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"text": "Section Page\nB1 Minutes of January 24, 2014\nB2 Executive Summary\nB3 Unaudited Comparative Financial Statements\nBudget vs. Actual\nB4 Human Resource Services Report",
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"text": "Fiscal 2013 Budget vs. Actual and Financial Statements (unaudited)",
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"text": "For Fiscal 2013, planned budget results and unaudited comparative financials are presented in item B3 as of February 28, 2014."
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"text": "Tronconi Segarra & Associates was on-site March 24-27 to review Accounts Payable, Purchasing, Travel and Investments."
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"text": "A pre-planning meeting with Dean|Dorton|Allen|Ford was conducted. They will return on the following dates:"
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"text": "April 23rd for A/R reserve review"
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"text": "- Week of April 28th for Fall 2013 Financial Aid testing and walkthrough"
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"text": "June 23[p10.11.1] for Spring 2014 Financial Aid testing and Grants testing (through 3/31/14) and to discuss other testing that can be done in advance of year-end.",
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"text": "Kentucky Council on Postsecondary Education",
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"text": "On November 7, 2013, the Council adopted a resolution directing the council President to establish a working group for the purpose of developing a comprehensive model for the allocation of state General Fund appropriations for institutional operations that incorporated element of campus performance, mission, and enrollment for implementation in the 2016-18 biennial budget recommendation."
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"text": "On April 2, 2014, the first meeting of the Funding Model Steering Committee was held by CPE. Coordinating and governing board staff from three states presented to the meeting participants their experience with adopting a new funding approach in their state, the components of the approach, and the observed or anticipated impacts of the model on institutional behavior. These meetings will be the first of many to come over the next year."
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"text": "On March 28[p10.18.1], the Bursar's Office made contact with the current enrolled student who has an outstanding balance on their account to remind them of the financial requirements to return to the University in the Fall. A letter, personal statement of account and the KSU Student Balance Required Payment Schedule brochure was sent to the student address on file and a message was sent to their KYSU email account.",
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"text": "The Accounting Department has reviewed the University travel policy and recommended changes to the Cabinet that was approved with an effective date of July 1, 2014."
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"text": "On March 5, 2014, the Kentucky Department of Revenue (KDOR) sent a formal acknowledgement letter to KSU, to assist KSU in the collection of outstanding debts."
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"text": "Prior to sending past due student accounts to KDOR for collection, each student account is reviewed by KSU staff, for accuracy and correctness; which is currently underway."
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"text": "On April 4, 2014, a selection of approximately 50 students were sent 30-day letters, informing them of KSU's intent to send their past due student account, to KDOR for collections. The student has 30 days to pay in full, or their account will be sent to KDOR."
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"text": "KDOR has requested only 50 accounts be sent at a time. After they have evaluated and processed these first 50 accounts, they will inform us when we can send any additional accounts, and how many to send at a time. This process will continue until all past due accounts have been submitted to collections."
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"text": "KDOR will accept past due accounts that are less than 10 years old, and have a past due balance of over $100."
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"text": "In conjunction with the KDUK student account review, KSU is also reviewing all past due student accounts to verify the balances and make determinations as to whether we need to write off the past due amount, or to send the balance due to collections."
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"text": "In the previous couple of years, KSU has recorded a “reserve” for uncollectible accounts, but has not recorded these entries down to the individual student accounts. Accounting and Bursar are working to review each student account, and analyze whether we need to write off the amount, or send to collections. When either of these is performed, a hold will be placed on the student’s account in order to prevent them from obtaining a transcript or enrolling in future classes without first paying the balance owed to KSU."
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"text": "Any past due amount over 10 years old, or a balance that cannot be verified with the old AR system, will be written off."
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"text": "KSU staff is in the first phase of this project. We are currently reviewing student accounts that have a balance brought forward in 2011 from the old A/R system to Banner. We are verifying the balance between Banner and the old system. If they match, we have support for that balance and can forward to KDOR for collections."
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"text": "KSU staff is also reviewing accounts for correctness and accuracy during this evaluation. If any inconsistencies are found, corrections will be made."
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"text": "The next step will be to review more recent accounts (activity from fiscal year 2012 and forward.) We will methodically review and if past due, will send to KDOR for collections."
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"text": "Refer to the Human Resources Update contained within."
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"text": "Ms. Anita Lockridge, Vice President for Finance Administration",
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"text": "The comparative Interim Statement of Revenues, Expenses and Changes in Net Position (SRECNP) are included as of February 28, 2014 and March 31, 2013. Finance is using March 31, 2013 as comparison due to lack of documentation from February 28, 2013."
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"text": "The Statement of Net Position (SNP) is as of February 28, 2014 and June 30, 2013. The SNP is a summary of the financial balances at a given point in time, whereas the SRECNP shows the university's revenues and expenses during a particular period of time. A brief summary explanation of certain current assets and plant items follows:"
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"text": "Cash and cash equivalents total $30.1 million and $21.1 million for February 2014 and June 2013, respectively. The amount for February 2014 includes $18.7 million that is restricted for Land Grant and Action Agenda programs and $1.3 million that is restricted for plant purposes. The remainder is current operating cash that will be available for current operations during the year.",
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"text": "Accounts receivable totaling $12.8 million and $10.9 million for February 2014 and June 2013, respectively, includes the receivables from students, grants and loans. As of February 2014, this amount includes $8.4 million in student accounts receivables, and $4.1 million that is grants and other accounts receivables. Student accounts receivable has increased $2.8 million since June 30, 2013, from $5.6 million to $8.4 million. Grants receivable has decreased $1.2 million due to recovered receivables since June 2013. The KSU Student Balance Required Payment Schedule was implemented in November 2013 to address the issue of",
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Page 13
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"t": 486.1577,
"r": 385.28,
"b": 468.7611
},
"text": "81,325,071",
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"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
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"t": 486.1577,
"r": 543.12,
"b": 468.7611
},
"text": "83,185,618",
"attrs": {
"row": 11,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p14.3.37",
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"type": "table_cell",
"bbox": {
"l": 69.6,
"t": 468.7611,
"r": 227.44,
"b": 451.3646
},
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"col": 0,
"rowspan": 1,
"colspan": 1
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},
{
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"type": "table_cell",
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"t": 468.7611,
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"col": 1,
"rowspan": 1,
"colspan": 1
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},
{
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"type": "table_cell",
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"t": 468.7611,
"r": 543.12,
"b": 451.3646
},
"text": "97,130,896",
"attrs": {
"row": 12,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
"l": 69.6,
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"col": 0,
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"colspan": 1
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},
{
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"type": "table_cell",
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"t": 451.3646,
"r": 385.28,
"b": 433.968
},
"text": "139,870,044",
"attrs": {
"row": 13,
"col": 1,
"rowspan": 1,
"colspan": 1
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},
{
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"type": "table_cell",
"bbox": {
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"t": 451.3646,
"r": 543.12,
"b": 433.968
},
"text": "129,652,740",
"attrs": {
"row": 13,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
"l": 69.6,
"t": 433.968,
"r": 227.44,
"b": 416.5714
},
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"row": 14,
"col": 0,
"rowspan": 1,
"colspan": 1
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},
{
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"t": 433.968,
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"b": 416.5714
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"col": 1,
"rowspan": 1,
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},
{
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"t": 433.968,
"r": 543.12,
"b": 416.5714
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"text": "",
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"col": 2,
"rowspan": 1,
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"t": 416.5714,
"r": 227.44,
"b": 399.1749
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"colspan": 1
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},
{
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"t": 416.5714,
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"b": 399.1749
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"col": 1,
"rowspan": 1,
"colspan": 1
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},
{
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"type": "table_cell",
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"t": 416.5714,
"r": 543.12,
"b": 399.1749
},
"text": "",
"attrs": {
"row": 15,
"col": 2,
"rowspan": 1,
"colspan": 1
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},
{
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"type": "table_cell",
"bbox": {
"l": 69.6,
"t": 399.1749,
"r": 227.44,
"b": 381.7783
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"row": 16,
"col": 0,
"rowspan": 1,
"colspan": 1
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},
{
"id": "p14.3.50",
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"type": "table_cell",
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"t": 399.1749,
"r": 385.28,
"b": 381.7783
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"text": "2,971,229",
"attrs": {
"row": 16,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
"l": 385.28,
"t": 399.1749,
"r": 543.12,
"b": 381.7783
},
"text": "3,291,014",
"attrs": {
"row": 16,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
"l": 69.6,
"t": 381.7783,
"r": 227.44,
"b": 364.3817
},
"text": "Accrued compensated absences",
"attrs": {
"row": 17,
"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p14.3.53",
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"type": "table_cell",
"bbox": {
"l": 227.44,
"t": 381.7783,
"r": 385.28,
"b": 364.3817
},
"text": "1,994,315",
"attrs": {
"row": 17,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
"l": 385.28,
"t": 381.7783,
"r": 543.12,
"b": 364.3817
},
"text": "1,633,551",
"attrs": {
"row": 17,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p14.3.55",
"order": 58,
"type": "table_cell",
"bbox": {
"l": 69.6,
"t": 364.3817,
"r": 227.44,
"b": 346.9851
},
"text": "Deferred revenue",
"attrs": {
"row": 18,
"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p14.3.56",
"order": 59,
"type": "table_cell",
"bbox": {
"l": 227.44,
"t": 364.3817,
"r": 385.28,
"b": 346.9851
},
"text": "1,246,212",
"attrs": {
"row": 18,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
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"order": 60,
"type": "table_cell",
"bbox": {
"l": 385.28,
"t": 364.3817,
"r": 543.12,
"b": 346.9851
},
"text": "1,280,078",
"attrs": {
"row": 18,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p14.3.58",
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"type": "table_cell",
"bbox": {
"l": 69.6,
"t": 346.9851,
"r": 227.44,
"b": 329.5886
},
"text": "Deposits",
"attrs": {
"row": 19,
"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p14.3.59",
"order": 62,
"type": "table_cell",
"bbox": {
"l": 227.44,
"t": 346.9851,
"r": 385.28,
"b": 329.5886
},
"text": "164,890",
"attrs": {
"row": 19,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
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"order": 63,
"type": "table_cell",
"bbox": {
"l": 385.28,
"t": 346.9851,
"r": 543.12,
"b": 329.5886
},
"text": "160,856",
"attrs": {
"row": 19,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
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"order": 64,
"type": "table_cell",
"bbox": {
"l": 69.6,
"t": 329.5886,
"r": 227.44,
"b": 312.192
},
"text": "Other current liabilities",
"attrs": {
"row": 20,
"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p14.3.62",
"order": 65,
"type": "table_cell",
"bbox": {
"l": 227.44,
"t": 329.5886,
"r": 385.28,
"b": 312.192
},
"text": "327,855",
"attrs": {
"row": 20,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
"l": 385.28,
"t": 329.5886,
"r": 543.12,
"b": 312.192
},
"text": "63,283",
"attrs": {
"row": 20,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
"l": 69.6,
"t": 312.192,
"r": 227.44,
"b": 294.7954
},
"text": "Bonds and capital lease obligations, net",
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"row": 21,
"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p14.3.65",
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"type": "table_cell",
"bbox": {
"l": 227.44,
"t": 312.192,
"r": 385.28,
"b": 294.7954
},
"text": "606,012",
"attrs": {
"row": 21,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
"l": 385.28,
"t": 312.192,
"r": 543.12,
"b": 294.7954
},
"text": "875,082",
"attrs": {
"row": 21,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
"l": 69.6,
"t": 294.7954,
"r": 227.44,
"b": 277.3989
},
"text": "Total current liabilities",
"attrs": {
"row": 22,
"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
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"order": 71,
"type": "table_cell",
"bbox": {
"l": 227.44,
"t": 294.7954,
"r": 385.28,
"b": 277.3989
},
"text": "7,310,513",
"attrs": {
"row": 22,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
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"order": 72,
"type": "table_cell",
"bbox": {
"l": 385.28,
"t": 294.7954,
"r": 543.12,
"b": 277.3989
},
"text": "7,303,864",
"attrs": {
"row": 22,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
"l": 69.6,
"t": 277.3989,
"r": 227.44,
"b": 260.0023
},
"text": "Noncurrent liabilities",
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"row": 23,
"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
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"order": 74,
"type": "table_cell",
"bbox": {
"l": 227.44,
"t": 277.3989,
"r": 385.28,
"b": 260.0023
},
"text": "",
"attrs": {
"row": 23,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
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"order": 75,
"type": "table_cell",
"bbox": {
"l": 385.28,
"t": 277.3989,
"r": 543.12,
"b": 260.0023
},
"text": "",
"attrs": {
"row": 23,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
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"order": 76,
"type": "table_cell",
"bbox": {
"l": 69.6,
"t": 260.0023,
"r": 227.44,
"b": 242.6057
},
"text": "Bonds and capital lease obligations",
"attrs": {
"row": 24,
"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p14.3.74",
"order": 77,
"type": "table_cell",
"bbox": {
"l": 227.44,
"t": 260.0023,
"r": 385.28,
"b": 242.6057
},
"text": "7,300,371",
"attrs": {
"row": 24,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p14.3.75",
"order": 78,
"type": "table_cell",
"bbox": {
"l": 385.28,
"t": 260.0023,
"r": 543.12,
"b": 242.6057
},
"text": "7,300,902",
"attrs": {
"row": 24,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p14.3.76",
"order": 79,
"type": "table_cell",
"bbox": {
"l": 69.6,
"t": 242.6057,
"r": 227.44,
"b": 225.2091
},
"text": "Other long term liabilities",
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"row": 25,
"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
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"order": 80,
"type": "table_cell",
"bbox": {
"l": 227.44,
"t": 242.6057,
"r": 385.28,
"b": 225.2091
},
"text": "534,914",
"attrs": {
"row": 25,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
"l": 385.28,
"t": 242.6057,
"r": 543.12,
"b": 225.2091
},
"text": "991,709",
"attrs": {
"row": 25,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
"l": 69.6,
"t": 225.2091,
"r": 227.44,
"b": 207.8126
},
"text": "Total noncurrent liabilities",
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"row": 26,
"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
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"order": 83,
"type": "table_cell",
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"t": 225.2091,
"r": 385.28,
"b": 207.8126
},
"text": "7,835,285",
"attrs": {
"row": 26,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
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"t": 225.2091,
"r": 543.12,
"b": 207.8126
},
"text": "8,292,611",
"attrs": {
"row": 26,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
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"t": 207.8126,
"r": 227.44,
"b": 190.416
},
"text": "Total liabilities",
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"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
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"t": 207.8126,
"r": 385.28,
"b": 190.416
},
"text": "15,145,798",
"attrs": {
"row": 27,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
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"order": 87,
"type": "table_cell",
"bbox": {
"l": 385.28,
"t": 207.8126,
"r": 543.12,
"b": 190.416
},
"text": "15,596,475",
"attrs": {
"row": 27,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
"l": 69.6,
"t": 190.416,
"r": 227.44,
"b": 173.0194
},
"text": "NET ASSETS",
"attrs": {
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"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p14.3.86",
"order": 89,
"type": "table_cell",
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"t": 190.416,
"r": 385.28,
"b": 173.0194
},
"text": "",
"attrs": {
"row": 28,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
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"t": 190.416,
"r": 543.12,
"b": 173.0194
},
"text": "",
"attrs": {
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"col": 2,
"rowspan": 1,
"colspan": 1
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},
{
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"type": "table_cell",
"bbox": {
"l": 69.6,
"t": 173.0194,
"r": 227.44,
"b": 155.6229
},
"text": "Invested in capital assets, net of related debt",
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"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
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"t": 173.0194,
"r": 385.28,
"b": 155.6229
},
"text": "75,762,597",
"attrs": {
"row": 29,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
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"t": 173.0194,
"r": 543.12,
"b": 155.6229
},
"text": "75,009,634",
"attrs": {
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"col": 2,
"rowspan": 1,
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}
},
{
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"type": "table_cell",
"bbox": {
"l": 69.6,
"t": 155.6229,
"r": 227.44,
"b": 138.2263
},
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"attrs": {
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"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
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"order": 95,
"type": "table_cell",
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"t": 155.6229,
"r": 385.28,
"b": 138.2263
},
"text": "",
"attrs": {
"row": 30,
"col": 1,
"rowspan": 1,
"colspan": 1
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},
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"type": "table_cell",
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"t": 155.6229,
"r": 543.12,
"b": 138.2263
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"text": "",
"attrs": {
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"col": 2,
"rowspan": 1,
"colspan": 1
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},
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"type": "table_cell",
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"t": 138.2263,
"r": 227.44,
"b": 120.8297
},
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"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
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"t": 138.2263,
"r": 385.28,
"b": 120.8297
},
"text": "11,409,979",
"attrs": {
"row": 31,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
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"t": 138.2263,
"r": 543.12,
"b": 120.8297
},
"text": "8,657,506",
"attrs": {
"row": 31,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
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"r": 227.44,
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Page 15
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5 · TABLE
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},
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Page 19
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Page 20
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1 · FIGURE
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