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doc15230 012414-Board-of-Regents-Report.pdf
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"text": "Chair Bearden began the meeting by offering opening remarks to attendees. She explained that this special meeting may also be a video conference meeting if there were regents who might need to participate via video conference link. Ultimately, there were no regents who participated in the meeting via video conference."
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"text": "President Sias addressed the board with a few opening remarks. She advised the board that KSU had been notified that it would receive an award from Central Kentucky's Bluegrass Tomorrow organization for the newly inaugurated KSU research vessel, the \"KSU Thorobred.\""
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"text": "Other good news items were reported. Dr. Maifan Silitonga, in the College of Agriculture, Food Sciences and Sustainable Systems, had been recently named a Fellow in the Food Sciences Academy. Dr. Teferi Tsegaye, Dean of the College of Agriculture, Food Sciences and Sustainable Systems is also a Fellow in several Agriculture-based societies."
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"text": "Ms. Anita Lockridge, Chief Financial Officer and Vice President of Finance Administration, introduced Ms. Chrissy Fiscus, Auditor with Dean, Dorton Ford. Ms. Fiscus presented the external audit report for KSU orally and in written documents."
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"text": "Ms. Fiscus stated that items came to light during the audit that were incorrect from prior years. Corrections were made during this year's audit and there were restated in the following areas: 1) Allowances for Doubtful Accounts; 2) Useful Lives of Capital Assets; 3) Fair Value of Investments; and 4) Accumulated Sick Leave Liability."
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"text": "KSU will take nine months and review every student account to decrease its bad debt expense so that its cohort default rate does not approach the 30-40% threshold. Any educational institution that reaches these percentages would be in danger of losing its ability to participate in Title IV federal financial aid program. KSU's current default rate is 20.1% based upon a three year average."
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"text": "Many questions were asked by board members about the university's accounts\nreceivables. Various members of the university staff responded to questions. Although information had been provided about current students in financial arrears, Ms. Lockridge stated that she'd provide board members with the percentage of graduates who still owe the university."
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"text": "Lori A. Davis, Secretary\nGeneral Counsel\nKentucky State University\nKaren W. Bearden, Chair\nBoard of Regents\nKentucky State University"
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"text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the Board of Regents\n1:15 p.m., October 25, 2013\nBoard Room, Julian M. Carroll Academic Services Building\nFrankfort, Kentucky\nRegent Karen W. Bearden, Presiding"
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"text": "1. Call to Order:",
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"text": "Chairperson Karen Bearden called the meeting of the Kentucky State University Board of Regents to order at 1:35 p.m. on October 25, 2013."
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"text": "Chairperson Bearden asked the Secretary to conduct the Roll Call:"
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"text": "Regent Whitehead, Present"
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"text": "Regent Williams, Present"
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Page 9
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"text": "Ten Regents were in attendance. A quorum was declared."
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"text": "Chairperson Bearden welcomed the attendees to the meeting."
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"text": "Action: Motion to approve the minutes from the Board of Regents Special meeting held on July 25, 2013, was made by Regent Williams and seconded by Regent Henry. The motion passed, 10-0."
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"text": "Action: Motion to approve the minutes from the Board of Regents Regular meeting held on July 26, 2013, was made by Regent Barfield and seconded by Regent Williams. The motion passed, 10-0."
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"text": "Action: Motion to approve the minutes from the Board of Regents Special meeting held on August 16, 2013, was made by Regent Barfield and seconded by Regent Jeter-Davis. The motion passed, 10-0."
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"text": "V. President's Report:",
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"text": "President Sias introduced the newest members of the KSU staff. Ms. Deborah Martin is the Associate Vice President of Business Operations. Ms. Vicki Dornbush is the Director of Accounting and Ms. Ann Knotts is the Director of Budgets."
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"text": "President Sias requested that Mr. Eric Bergquist, Chief Information Officer, provide an update. Mr. Bergquist provided the following update via Powerpoint presentation:"
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{
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"text": "90% of KSU classrooms have updated “smart” technology installed",
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{
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"text": "Microsoft Office 365 Upgrade process is complete",
"marker": "-"
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"bbox": {
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"text": "Instituted self-service password re-set for campus email users",
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"text": "Added two computer laboratories",
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"order": 18,
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"text": "Developed over 600 pages for new KSU website",
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"text": "Currently migrating old camera system to a new system",
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"text": "President Sias requested that Mr. Hinfred McDuffie update the board about the university's new tuition payment plan. Mr. McDuffie stated that the university has a large number of student accounts receivables and that it has developed a plan to assist students with paying their accounts down to a zero balance using a tiered structure based upon the amount owed by the student. All students with balances must participate in the program and must be continuously enrolled."
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Page 10
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"text": "through graduation. Students with balances who do not maintain program requirements will not be permitted to participate in graduation exercises."
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"text": "Mr. McDuffie advised the board about conditions in the residence halls. Lobby furniture has been replaced, and bathroom renovations have been completed. Continuous monitoring of conditions in the dormitories is ongoing."
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"text": "In the Halls, air conditioning units have been renovated to remove any mold spots. This is an area of ongoing maintenance and is reviewed bi-weekly. Also, KSU contracts with an environmental company to monitor environmental issues."
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"text": "Consideration has been given to completely replacing the air conditioning units and Mr. McDuffie will obtain estimates for the full cost for replacement."
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"text": "The Office of Residence Life conducts weekly room checks for cleaning or maintenance needs. Additionally, all rooms are checked thoroughly and floors/carpets are cleaned during the Winter break. Once students depart for the Summer, complete cleaning of the buildings are initiated."
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"text": "Student surveys about residence hall needs are instituted twice annually, during the Winter and Spring. Mr. McDuffie will share student feedback at future meetings."
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"text": "KSU plans to work with a private corporation to build a new residence hall that will house approximately 326 beds. After concluding an RFP process, the winning bidder was the Mantra Corporation. Mr. McDuffie expects that once new residence halls are built, older ones can be taken offline."
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"text": "Andrew Schimmel, CEO of Mantra was introduced to the Board. Mantra is the private equity firm that will oversee the public-private partnership for building the new KSU residence hall."
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"text": "Mantra has previously worked with other higher education institutions such as University of Miami and Nova Southeastern."
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"text": "Mr. Schimmel discussed the process of building the new dorm. The dorm would consist of 3 buildings in a “village” concept located on the South side of campus near Young Hall. After a preliminary agreement is executed with KSU, it is envisioned that a design will be offered (after consultation with administration and other campus stakeholders), ground and facility leases executed and thereafter, construction would begin approximately 12 months later."
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"text": "Mantra is a back office operation and would subsidize the Maintenance and Operations (M&O) of the project, though KSU would remain in control of the"
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Page 11
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"text": "project. KSU would pay lease payments to Mantra from revenue it would generate from student housing payments."
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"text": "President Sias advised that new academic standards have been developed and forwarded the Academic Policies Committee (APC) of the Faculty Senate for review and consideration. The proposal is expected to support the increased number of applicants prepared to succeed at the college-level without diluting KSU's mission of access. Once review and discussion has concluded, the admissions standards will be shared with the Board in greater detail."
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"text": "Regent Bearden presented the Academic Affairs Committee report. A detailed written report was provided to the board. Regent Bearden commented upon ongoing work of the dedicated faculty at KSU."
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"text": "Action: Motion was made by the Academic Affairs Committee to confer the appropriate degrees upon students who have completed the requirements and are eligible to graduate in December 2013. The motion passed 10-0."
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"text": "Regent Henry presented the Finance and Administration report. A written report was also provided. Regent Henry stated that KSU had sent letters to its employees about the Affordable Care Act. Additionally, KSU held a campus-wide wellness event that was well-received. No action items were reported."
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"text": "Regent Williams presented the Student Success and Enrollment Management Committee report. She provided an update on Student Life Activities, Health Services utilization, Career Placement, Enrollment Management, and Admissions. Regent Williams informed the board that the division was making progress towards achieving its goals. The enrollment for Fall 2013 was up 35% more than the previous fall. These newly enrolled students also had the highest average composite ACT scores within the past 5 years."
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