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doc15129 11282023-Meeting-Minutes.pdf
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"text": "KENTUCKY STATE UNIVERSITY BOARD OF REGENTS\nQUARTERLY MEETING",
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"text": "*** Meeting Was Conducted in Person and by Teleconference ***\nNovember 28, 2023\n10:00 a.m. EDT"
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"text": "Board of Regents Room\nJulian M. Carroll Academic Services Building, 2nd Floor\n400 East Main Street\nFrankfort, Kentucky 40601\n(Primary Physical Location)",
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"text": "MINUTES\n*****"
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"text": "I. Call To Order",
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"text": "The Board's Chair, Regent Tammi Dukes, called the meeting to order at 10:13 a.m."
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"text": "II. Roll Call",
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"text": "The Board's Secretary, Zachary Atwell called the roll:"
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"text": "Regent Michael Adams, Jr., Vice Chair Not Present"
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"text": "Regent Ernie Fletcher, MD Present"
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"text": "Regent Edward Hatchett, Esq. Present"
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"text": "Regent Jason Moseley Not Present"
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"text": "Regent Charles Moyer, PhD Present"
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"text": "Regent Savion Briggs Present"
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"text": "Eight (8) Regents were in attendance and present at roll call. A quorum was therefore established."
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"text": "III. Approval of the Agenda",
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"text": "MOTION by Regent Fletcher:",
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"text": "Move the Board to approve the agenda of the November 28, 2023, quarterly meeting of the Board of Regents."
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"text": "Seconded by Regent Fields and passed without dissent."
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"text": "IV. Information Items",
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"text": "A. CPE Updates",
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"text": "Dr. Aaron Thompson, President of the Council on Postsecondary Education, and Mr. Travis Powell, General Counsel of the Council on Postsecondary Education, presented this agenda item."
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"text": "Dr. Thompson began by stating how much he enjoyed working with KSU's President, Dr. Akakpo, and thanked him for being a partner in the endeavor between CPE and KSU."
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"text": "CPE’s budget was presented to the Kentucky General Assembly, requesting an inflationary adjustment to the budget for all campuses, as well as an increase in the performance funding pool and monies for capital improvements. If approved, CPE will ensure that KSU receives its fair share. CPE also requested additional funds to support KSU’s needs as its campus improves and programs expand."
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"text": "Dr. Thompson noted that President Akakpo has been an active presence at the Capitol and very engaged on behalf of the University. Further, he commented that the KSU climate and culture is changing for the better. Dr. Thompson recognized that KSU does not yet have enough money; however, he sees that things are moving in the right direction and stated that CPE will work with the University to help build back the facility and human infrastructure to a level needed to reach the desired outcome."
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"text": "Dr. Thompson then turned the presentation over to Mr. Powell, who addressed the Management Improvement Plan (“MIP”). Progress has increased and most deliverables from the last quarter were timely completed. Mr. Powell was pleased that the University is on a positive trajectory."
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"text": "Chair Dukes queried whether Mr. Powell had any concerns or observed obstacles to reaching KSU's goals."
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"text": "Regent Fletcher inquired whether a formula was used to determine how monies for improvements would be distributed between universities if the increased amount was, in fact, granted in the budget. He also asked whether specific requests for funding to assist with specific facilities in dire need of repair or renovation were being considered, above and beyond those funds generally allotted to the University for capital improvements."
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"text": "Dr. Koffi C. Akakpo, President, presented this agenda item. President Akakpo opened by explaining the University’s past, the University’s current situation, and its projected future. President Akakpo also discussed the University’s current student enrollment, fall midterm grades, fall enrollment by residency, retention rates, degrees/credentials awarded, graduation rates, student-to-faculty ratio, Fall 2023 course offerings and the Fall 2023 advising scheme. He further provided a breakdown of financially/not financially enrolled students and the Fall 2023 housing report."
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"text": "Next, he shared institutional and non-institutional aid metrics, as well as end of term balances for the past five (5) years. Overall, KSU ended the last fiscal year with a deficit of approximately $2.76M. To date, KSU has spent approximately 30% of the FY 24 budget."
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"text": "In conclusion, President Akakpo presented short-term goals moving forward, including balancing the budget, continuing to enhance the University's institutional control system, growing enrollment, and developing a new strategic plan which he would like to present the to the Board no later than June 30, 2024. Additional areas of focus will include academics and academic realignment, enrollment management, fiscal enhancement and control, and alternative funding."
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"text": "Regent Fletcher thanked President Akakpo for his presentation, and queried whether there was a plan for training students, staff and faculty to realize that they are all part of the University’s marketing plan."
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"text": "Regent Fields inquired whether students who are not currently paying would be able to seek financial assistance from the Foundation."
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"text": "This agenda item was presented by Dr. Helen Smith, Faculty Senate President. Dr. Smith reported that the Faculty Senate held seven (7) meetings this semester and described the accomplishments and works of each Committee. She also shared faculty concerns including high exhaustion, low morale, and understaffed academic programs. The Faculty Senate keenly anticipates updates regarding hiring replacement faculty and understaffed programs, the faculty salary study, faculty evaluation, and the status of the frozen tenure and promotion process."
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"text": "Chair Dukes thanked Dr. Smith for her presentation."
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"text": "Ms. Keymia Herve, Staff Senate Treasurer, presented this agenda item, noting that she is the highest ranking and sole remaining Staff Senate officer. The last Staff Senate meeting was held September 21. Ms. Herve is working with University stakeholders to hopefully schedule an election prior to the Winter Break in December."
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"text": "Ms. Herve reported that communication between faculty, staff and administration remains a challenge. Future Staff Senate initiatives include collaborating with various departments and administration to address workplace culture and increased professional development opportunities for University staff members, as well as more events to boost staff morale including employee recognition programs. The Staff Senate also would welcome opportunities to explore community service and engagement to showcase their commitment to social responsibility. Finally, Ms. Herve stated that the Staff Senate is committed to fostering a collaborative and inclusive environment that contributes to the overall success of Kentucky State University."
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"text": "Regent Savion Briggs, SGA President, presented this agenda item. He reported that many student-related issues that he had expressed concern about in prior meetings are now being addressed. KSU’s SGA officers and members have been collaborating with SGA’s on other Kentucky campuses to better understand the climate and culture of students on campus."
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"text": "Regent Briggs noted that overall students recognize that many changes are occurring and are glad to feel that there are people [faculty and staff] who they can trust. Students are also grateful to be moving forward and experiencing some of the long-anticipated changes being made."
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"text": "Mr. Tyler Madison, Director of Marketing, presented this agenda item. Mr. Madison explained upcoming changes to the website’s content and design, anticipating that website content will be updated within the next five to six weeks. The online campus map and virtual tour will be revised as well."
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"text": "Mr. Madison also shared design mock-ups for KSU’s new website, as well as examples of other university websites designed by the web hosting company with whom Mr. Madison is working. By using design templates offered by this company, the University can significantly reduce some of the development-related costs while expediting the process. Overall, the new website will focus on telling KSU’s story to prospective students."
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"text": "Regent Walston inquired how often the new website (and online campus maps) will be updated."
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"text": "President Akakpo observed that the University’s existing website is not ADA compliant. Mr. Madison replied that the new site will be 100% ADA compliant."
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"text": "Regent Hatchett asked whether Mr. Madison had access to information regarding current users of KSU's website, and if so, how those analytics were informing the new website plan."
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"text": "As to Mr. Madison's description of the new web site as a recruitment tool, Chair Dukes queried whether people who viewed the website would also receive pop-up ads and targeted marketing for the University."
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"text": "Ms. Jennifer Linton, Director of Capital Planning and Facilities Management, presented this agenda item. Ms. Linton introduced the Master Plan team including Ms. Krista VanHoutteghem of Hanbury Associates and Mr. Eric Zabilka, President of Omni Architects."
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"text": "the space needs analysis incorporated the University’s goal of a future enrollment of 3000+ students on campus, both in residential offerings and classroom facilities."
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"text": "Move the Board to amend the agenda of the November 28, 2023 Quarterly Meeting of the Board of Regents to include the Master Plan as an action item.\nSeconded by Regent Walston and passed without dissent."
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"text": "Dr. Scott Wicker, Vice Provost, Academic Affairs, presented this agenda item and introduced Ms. Lisa Gomperts with Schmidt Associates. Ms. Gomperts shared an update regarding the new engineering and robotics program and building renovation and reiterated the process and timeline for this project. The anticipated cost to renovate Carver Hall to accommodate the new engineering and robotics program is $13.8 million. Much of that cost is needed to address the building’s deferred maintenance needs. Funding to begin the project has already been secured."
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"text": "It is anticipated though that the engineering program could launch in the Fall 2024 semester. If the plan is approved, Phase 0 can begin immediately."
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"text": "Regent Fletcher posed a question to Regents and President Akakpo regarding the recruitment of faculty for the new engineering and robotics program."
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"text": "As to the quarterly meeting schedule, after much discussion the Board agreed on dates for the January, April and July 2024 quarterly meetings and agreed to table the date of the October meeting until Homecoming dates were confirmed. The quarterly meeting dates agreed to were January 26, 2024, April 19, 2024, and July 19, 2024."
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"text": "Attorney Atwell presented this agenda item, noting that the MIP requires the Board to approve the committee meeting schedule before December 31. He suggested tabling this item until Board members had reviewed their calendars, then holding a special call meeting prior to December 31 to set the committee meeting schedule."
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"text": "Following the vote to remove the Endowment Investment & Spending Policy from the agenda, Chair Dukes called for a discussion of any policy remaining on the agenda. Regent Fields noted a typo in the Behavioral Code of Conduct and requested that it be corrected."
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"text": "As to agenda item VIII.(G), Regent Walston noted that renovations and repairs to the old federal building had been performed with federal funding, and queried whether that would affect the University’s ability to sell or dispose of the property."
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Page 10
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