{ "document_id": 15000, "filename": "12182023-Meeting-Minutes.pdf", "engine": "paddleocr_vl", "source_run_id": 15111, "generated_at": "2026-11-04T08:08:29+00:00", "page_count": 3, "counts_by_type": { "figure": 1, "footer": 3, "form_field": 2, "heading": 12, "list": 4, "list_item": 18, "text": 28, "title": 3 }, "timings": { "total_ms": 88, "structure_ms": 65, "text_layer_ms": 11, "build_ms": 5 }, "pages": [ { "document_id": 15000, "page": 1, "width": 612, "height": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "width_pt": 612, "height_pt": 792, "engine": "paddleocr_vl", "source_run_id": 15111, "item_count": 27, "counts_by_type": { "footer": 1, "heading": 6, "text": 17, "title": 3 }, "build_ms": 2, "items": [ { "id": "p1.1", "order": 1, "type": "title", "bbox": { "l": 157.68, "t": 720.48, "r": 452.64, "b": 694.56 }, "text": "KENTUCKY STATE UNIVERSITY BOARD OF REGENTS\nSPECIAL CALLED MEETING", "attrs": { "block_label": "doc_title" }, "level": 2, "reading_order": 0 }, { "id": "p1.2", "order": 2, "type": "title", "bbox": { "l": 148.56, "t": 678.96, "r": 462.24, "b": 625.92 }, "text": "*** Meeting Was Conducted in Person and by Teleconference ***\nDecember 18, 2023\n2:00 p.m. EST", "attrs": { "block_label": "doc_title" }, "level": 2, "reading_order": 1 }, { "id": "p1.3", "order": 3, "type": "title", "bbox": { "l": 172.32, "t": 613.2, "r": 438.72, "b": 545.76 }, "text": "Board of Regents Room\nJulian M. Carroll Academic Services Building, 2nd Floor\n400 East Main Street\nFrankfort, Kentucky 40601\n(Primary Physical Location)", "attrs": { "block_label": "doc_title" }, "level": 2, "reading_order": 2 }, { "id": "p1.4", "order": 4, "type": "text", "bbox": { "l": 255.6, "t": 532.8, "r": 357.12, "b": 509.76 }, "text": "MINUTES\n*****", "reading_order": 3 }, { "id": "p1.5", "order": 5, "type": "heading", "bbox": { "l": 69.12, "t": 484.08, "r": 174.96, "b": 471.36 }, "text": "I. Call To Order", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 4 }, { "id": "p1.6", "order": 6, "type": "text", "bbox": { "l": 104.4, "t": 461.76, "r": 458.64, "b": 448.32 }, "text": "The Board's Chair, Regent Tammi Dukes, called the meeting to order at 2:03 p.m.", "reading_order": 5 }, { "id": "p1.7", "order": 7, "type": "heading", "bbox": { "l": 69.84, "t": 440.16, "r": 150, "b": 427.68 }, "text": "II. Roll Call", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 6 }, { "id": "p1.8", "order": 8, "type": "text", "bbox": { "l": 105.84, "t": 417.12, "r": 338.16, "b": 404.4 }, "text": "The Board's Secretary, Zachary Atwell, called the roll:", "reading_order": 7 }, { "id": "p1.9", "order": 9, "type": "text", "bbox": { "l": 106.08, "t": 395.76, "r": 358.8, "b": 383.28 }, "text": "Regent Tammi Dukes, Chair Present", "reading_order": 8 }, { "id": "p1.10", "order": 10, "type": "text", "bbox": { "l": 106.56, "t": 382.08, "r": 358.08, "b": 370.08 }, "text": "Regent Michael Adams, Jr., Vice Chair Present", "reading_order": 9 }, { "id": "p1.11", "order": 11, "type": "text", "bbox": { "l": 106.56, "t": 368.4, "r": 358.8, "b": 356.4 }, "text": "Regent Edward Fields Present", "reading_order": 10 }, { "id": "p1.12", "order": 12, "type": "text", "bbox": { "l": 106.56, "t": 355.68, "r": 358.8, "b": 343.44 }, "text": "Regent Ernie Fletcher, MD Present", "reading_order": 11 }, { "id": "p1.13", "order": 13, "type": "text", "bbox": { "l": 106.32, "t": 342, "r": 359.04, "b": 329.76 }, "text": "Regent Edward Hatchett, Esq. Present", "reading_order": 12 }, { "id": "p1.14", "order": 14, "type": "text", "bbox": { "l": 106.08, "t": 328.32, "r": 377.52, "b": 316.32 }, "text": "Regent Jason Moseley Not Present", "reading_order": 13 }, { "id": "p1.15", "order": 15, "type": "text", "bbox": { "l": 106.08, "t": 315.6, "r": 359.52, "b": 303.12 }, "text": "Regent Charles Moyer, PhD Present", "reading_order": 14 }, { "id": "p1.16", "order": 16, "type": "text", "bbox": { "l": 106.32, "t": 302.4, "r": 358.8, "b": 290.16 }, "text": "Regent Robert Ramsey, Sr. Present", "reading_order": 15 }, { "id": "p1.17", "order": 17, "type": "text", "bbox": { "l": 106.56, "t": 288.72, "r": 360.24, "b": 276.24 }, "text": "Regent Herman Walston, EdD Present", "reading_order": 16 }, { "id": "p1.18", "order": 18, "type": "text", "bbox": { "l": 106.08, "t": 275.52, "r": 376.8, "b": 261.84 }, "text": "Regent Savion Briggs Not Present", "reading_order": 17 }, { "id": "p1.19", "order": 19, "type": "text", "bbox": { "l": 105.6, "t": 248.88, "r": 523.68, "b": 235.44 }, "text": "Eight (8) Regents were in attendance and present at roll call. A quorum was therefore established.", "reading_order": 18 }, { "id": "p1.20", "order": 20, "type": "heading", "bbox": { "l": 69.6, "t": 227.52, "r": 219.6, "b": 214.56 }, "text": "III. Approval of the Agenda", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 19 }, { "id": "p1.21", "order": 21, "type": "heading", "bbox": { "l": 105.6, "t": 206.4, "r": 244.8, "b": 193.92 }, "text": "MOTION by Regent Walston:", "level": 3, "reading_order": 20 }, { "id": "p1.22", "order": 22, "type": "text", "bbox": { "l": 104.88, "t": 192.24, "r": 542.4, "b": 166.56 }, "text": "Move the Board to approve the agenda of the December 18, 2023, special meeting of the Board of Regents.", "reading_order": 21 }, { "id": "p1.23", "order": 23, "type": "text", "bbox": { "l": 104.88, "t": 165.84, "r": 355.92, "b": 152.64 }, "text": "Seconded by Regent Hatchett and passed without dissent.", "reading_order": 22 }, { "id": "p1.24", "order": 24, "type": "heading", "bbox": { "l": 69.84, "t": 144.72, "r": 202.8, "b": 132.24 }, "text": "IV. Approval of Policies", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 23 }, { "id": "p1.25", "order": 25, "type": "text", "bbox": { "l": 104.64, "t": 123.84, "r": 541.92, "b": 96.24 }, "text": "This agenda item was presented by Chair Dukes, who identified the policies being presented for approval as:", "reading_order": 24 }, { "id": "p1.26", "order": 26, "type": "heading", "bbox": { "l": 105.36, "t": 88.56, "r": 339.36, "b": 75.84 }, "text": "A. Endowment Investment and Spending Policy", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 25 }, { "id": "p1.27", "order": 27, "type": "footer", "bbox": { "l": 281.28, "t": 61.44, "r": 330.96, "b": 48.72 }, "text": "Page 1 of 3", "attrs": { "block_label": "number" }, "reading_order": 26 } ] }, { "document_id": 15000, "page": 2, "width": 612, "height": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "width_pt": 612, "height_pt": 792, "engine": "paddleocr_vl", "source_run_id": 15111, "item_count": 34, "counts_by_type": { "footer": 1, "heading": 5, "list": 4, "list_item": 18, "text": 6 }, "build_ms": 3, "items": [ { "id": "p2.1", "order": 1, "type": "list", "bbox": { "l": 108.05, "t": 719.952, "r": 347.597, "b": 574.027 }, "text": "", "attrs": { "item_count": 11 }, "children": [ { "id": "p2.1.1", "order": 2, "type": "list_item", "bbox": { "l": 108.05, "t": 719.952, "r": 280.061, "b": 707.577 }, "text": "IT Audit & Accountability Policy", "marker": "B.", "reading_order": 0 }, { "id": "p2.1.2", "order": 3, "type": "list_item", "bbox": { "l": 108.05, "t": 706.702, "r": 209.388, "b": 694.327 }, "text": "IT Security Policy", "marker": "C.", "reading_order": 1 }, { "id": "p2.1.3", "order": 4, "type": "list_item", "bbox": { "l": 108.05, "t": 693.202, "r": 216.679, "b": 680.827 }, "text": "IT Password Policy", "marker": "D.", "reading_order": 2 }, { "id": "p2.1.4", "order": 5, "type": "list_item", "bbox": { "l": 108.05, "t": 679.932, "r": 247.116, "b": 667.557 }, "text": "Background Check Policy", "marker": "E.", "reading_order": 3 }, { "id": "p2.1.5", "order": 6, "type": "list_item", "bbox": { "l": 108.05, "t": 666.432, "r": 244.113, "b": 654.057 }, "text": "Mission Statement Policy", "marker": "F.", "reading_order": 4 }, { "id": "p2.1.6", "order": 7, "type": "list_item", "bbox": { "l": 108.05, "t": 653.182, "r": 224.368, "b": 640.807 }, "text": "Open Records Policy", "marker": "G.", "reading_order": 5 }, { "id": "p2.1.7", "order": 8, "type": "list_item", "bbox": { "l": 108.05, "t": 639.682, "r": 324.281, "b": 627.307 }, "text": "Outside Employment and Activities Policy", "marker": "H.", "reading_order": 6 }, { "id": "p2.1.8", "order": 9, "type": "list_item", "bbox": { "l": 108.05, "t": 626.432, "r": 233.344, "b": 614.057 }, "text": "Returned Check Policy", "marker": "I.", "reading_order": 7 }, { "id": "p2.1.9", "order": 10, "type": "list_item", "bbox": { "l": 108.05, "t": 613.182, "r": 247.244, "b": 600.807 }, "text": "Transcript Request Policy", "marker": "J.", "reading_order": 8 }, { "id": "p2.1.10", "order": 11, "type": "list_item", "bbox": { "l": 108.05, "t": 599.652, "r": 347.597, "b": 587.277 }, "text": "Visiting and Non-matriculating Students Pol", "marker": "K.", "reading_order": 9 }, { "id": "p2.1.11", "order": 12, "type": "list_item", "bbox": { "l": 108.05, "t": 586.402, "r": 203.474, "b": 574.027 }, "text": "Clear Bag Policy", "marker": "L.", "reading_order": 10 } ], "reading_order": 0 }, { "id": "p2.2", "order": 13, "type": "text", "bbox": { "l": 105.6, "t": 564.48, "r": 540.96, "b": 538.56 }, "text": "Noting that the Regents had received all policies in advance of the meeting, Chair Dukes opened the floor for questions and discussion.", "reading_order": 1 }, { "id": "p2.3", "order": 14, "type": "text", "bbox": { "l": 105.6, "t": 530.64, "r": 420.72, "b": 516.48 }, "text": "Regent Ramsey queried whether policy approval dates would be updated.", "reading_order": 2 }, { "id": "p2.4", "order": 15, "type": "text", "bbox": { "l": 105.36, "t": 509.04, "r": 541.2, "b": 481.2 }, "text": "Regent Walston asked whether University faculty or staff members had provided input as to changes and updates being made to existing policies.", "reading_order": 3 }, { "id": "p2.5", "order": 16, "type": "text", "bbox": { "l": 105.36, "t": 474.24, "r": 541.44, "b": 447.12 }, "text": "As to the Clear Bag Policy, Chair Dukes inquired how students would be affected by incurring the cost of a clear bag.", "reading_order": 4 }, { "id": "p2.6", "order": 17, "type": "text", "bbox": { "l": 105.36, "t": 439.44, "r": 541.2, "b": 412.8 }, "text": "Hearing no further questions or discussion, Chair Dukes called for a motion to approve all policies identified in agenda item IV. (A-L).", "reading_order": 5 }, { "id": "p2.7", "order": 18, "type": "heading", "bbox": { "l": 105.84, "t": 405.12, "r": 244.8, "b": 392.64 }, "text": "MOTION by Regent Fletcher:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 6 }, { "id": "p2.8", "order": 19, "type": "list", "bbox": { "l": 108.05, "t": 391.362, "r": 426.579, "b": 365.737 }, "text": "", "attrs": { "item_count": 2 }, "children": [ { "id": "p2.8.1", "order": 20, "type": "list_item", "bbox": { "l": 108.05, "t": 391.362, "r": 426.579, "b": 378.987 }, "text": "Move the Board to approve the policies included in agenda item IV. (A-L).", "reading_order": 0 }, { "id": "p2.8.2", "order": 21, "type": "list_item", "bbox": { "l": 108.05, "t": 378.112, "r": 349.667, "b": 365.737 }, "text": "Seconded by Regent Ramsey and passed without dissent.", "reading_order": 1 } ], "reading_order": 7 }, { "id": "p2.9", "order": 22, "type": "heading", "bbox": { "l": 69.6, "t": 356.64, "r": 234.96, "b": 343.2 }, "text": "V. Approval of Meeting Dates", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 8 }, { "id": "p2.10", "order": 23, "type": "text", "bbox": { "l": 105.12, "t": 329.76, "r": 541.44, "b": 303.6 }, "text": "This agenda item was presented by Chair Dukes, who opened the floor for discussion of the proposed meeting schedule for FY 2024.", "reading_order": 9 }, { "id": "p2.11", "order": 24, "type": "heading", "bbox": { "l": 106.08, "t": 295.44, "r": 244.8, "b": 283.2 }, "text": "MOTION by Regent Fletcher:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 10 }, { "id": "p2.12", "order": 25, "type": "list", "bbox": { "l": 108.05, "t": 281.812, "r": 403.839, "b": 256.187 }, "text": "", "attrs": { "item_count": 2 }, "children": [ { "id": "p2.12.1", "order": 26, "type": "list_item", "bbox": { "l": 108.05, "t": 281.812, "r": 403.839, "b": 269.437 }, "text": "Move the Board to approve the Board and Committee meeting dates.", "reading_order": 0 }, { "id": "p2.12.2", "order": 27, "type": "list_item", "bbox": { "l": 108.05, "t": 268.562, "r": 334.398, "b": 256.187 }, "text": "Second by Regent Moyer and passed without dissent.", "reading_order": 1 } ], "reading_order": 11 }, { "id": "p2.13", "order": 28, "type": "heading", "bbox": { "l": 70.08, "t": 246.72, "r": 171.36, "b": 234.24 }, "text": "VI. Adjournment", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 12 }, { "id": "p2.14", "order": 29, "type": "heading", "bbox": { "l": 106.08, "t": 226.08, "r": 244.32, "b": 213.6 }, "text": "MOTION by Regent Walston:", "level": 3, "reading_order": 13 }, { "id": "p2.15", "order": 30, "type": "list", "bbox": { "l": 108.05, "t": 212.562, "r": 349.667, "b": 159.90700000000004 }, "text": "", "attrs": { "item_count": 3 }, "children": [ { "id": "p2.15.1", "order": 31, "type": "list_item", "bbox": { "l": 108.05, "t": 212.562, "r": 226.597, "b": 200.187 }, "text": "Move the Board to adjourn.", "reading_order": 0 }, { "id": "p2.15.2", "order": 32, "type": "list_item", "bbox": { "l": 108.05, "t": 199.03200000000004, "r": 349.667, "b": 186.65700000000004 }, "text": "Seconded by Regent Ramsey and passed without dissent.", "reading_order": 1 }, { "id": "p2.15.3", "order": 33, "type": "list_item", "bbox": { "l": 108.05, "t": 172.28200000000004, "r": 278.726, "b": 159.90700000000004 }, "text": "The meeting was adjourned at 2:16 p.m.", "reading_order": 2 } ], "reading_order": 14 }, { "id": "p2.16", "order": 34, "type": "footer", "bbox": { "l": 281.04, "t": 61.44, "r": 331.2, "b": 48.96 }, "text": "Page 2 of 3", "attrs": { "block_label": "number" }, "reading_order": 15 } ] }, { "document_id": 15000, "page": 3, "width": 612, "height": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "width_pt": 612, "height_pt": 792, "engine": "paddleocr_vl", "source_run_id": 15111, "item_count": 10, "counts_by_type": { "figure": 1, "footer": 1, "form_field": 2, "heading": 1, "text": 5 }, "build_ms": 0, "items": [ { "id": "p3.1", "order": 1, "type": "heading", "bbox": { "l": 69.84, "t": 720, "r": 132.96, "b": 706.32 }, "text": "Submitted by:", "level": 3, "reading_order": 0 }, { "id": "p3.2", "order": 2, "type": "text", "bbox": { "l": 69.84, "t": 653.52, "r": 185.52, "b": 612.24 }, "text": "Zachary Atwell, Secretary\nBoard of Regents\nKentucky State University", "reading_order": 1 }, { "id": "p3.3", "order": 3, "type": "text", "bbox": { "l": 321.6, "t": 653.04, "r": 449.28, "b": 613.2 }, "text": "Regent Tammi Dukes, Chair\nBoard of Regents\nKentucky State University", "reading_order": 2 }, { "id": "p3.4", "order": 4, "type": "figure", "bbox": { "l": 122.4, "t": 567.6, "r": 167.52, "b": 504.48 }, "text": "", "attrs": { "block_label": "image", "embedded_text": "_______" }, "children": [ { "id": "p3.4.1", "order": 5, "type": "text", "bbox": { "l": 124.32, "t": 517.2, "r": 166.56, "b": 506.4 }, "text": "___", "children": [ { "id": "p3.4.1.1", "order": 6, "type": "form_field", "bbox": { "l": 126.05, "t": 519.63, "r": 164.55, "b": 507.255 }, "text": "", "attrs": { "field_kind": "text", "source": "blank_line", "text_offset": 0, "text_span": 3 }, "reading_order": 0 } ], "reading_order": 0 }, { "id": "p3.4.2", "order": 7, "type": "form_field", "bbox": { "l": 126.05, "t": 559.65, "r": 164.55, "b": 547.275 }, "text": "", "attrs": { "field_kind": "text", "source": "blank_line" }, "reading_order": 1 } ], "reading_order": 3 }, { "id": "p3.5", "order": 8, "type": "text", "bbox": { "l": 215.04, "t": 560.16, "r": 346.8, "b": 546 }, "text": "Approved with no corrections", "reading_order": 4 }, { "id": "p3.6", "order": 9, "type": "text", "bbox": { "l": 213.84, "t": 519.84, "r": 332.88, "b": 505.92 }, "text": "Approved with corrections", "reading_order": 5 }, { "id": "p3.7", "order": 10, "type": "footer", "bbox": { "l": 280.8, "t": 61.92, "r": 331.44, "b": 48.24 }, "text": "Page 3 of 3", "attrs": { "block_label": "number" }, "reading_order": 6 } ] } ] }