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doc14947 September-27-2023-Meeting-Minutes.pdf
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Page 1
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"text": "KENTUCKY STATE UNIVERSITY BOARD OF REGENTS\nQUARTERLY MEETING",
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"text": "*** Meeting Was Conducted in Person and by Teleconference ***\nSeptember 27, 2023\n11:00 a.m. EDT"
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"text": "Board of Regents Room\nJulian M. Carroll Academic Services Building, 2nd Floor\n400 East Main Street\nFrankfort, Kentucky 40601\n(Primary Physical Location)",
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"text": "MINUTES\n*****",
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"text": "I. Call To Order",
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"text": "The Board's Chair, Regent Tammi Dukes, called the meeting to order at 11:02 a.m."
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"text": "II. Roll Call",
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"text": "The Board's Secretary, Zachary Atwell, called the roll:"
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"text": "Regent Tammi Dukes, Chair Present"
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"text": "Regent Michael Adams, Jr., Vice Chair Present"
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"text": "Regent Ernie Fletcher, MD Not Present"
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"text": "Regent Edward Hatchett, Esq. Present"
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"text": "Regent Jason Moseley Not Present"
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"text": "Regent Charles Moyer, Ph.D. Present"
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"text": "At least six (6) Regents were present at the roll call. A quorum was therefore established."
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"text": "Note: Regent Moseley joined shortly after the roll call."
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"text": "III. Approval of the Agenda",
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"text": "MOTION by Regent Walston:",
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"text": "Move the Board to approve the agenda of the September 27, 2023, quarterly meeting of the Board of Regents."
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"text": "Seconded by Regent Moyer and passed without dissent."
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Page 2
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"text": "Ms. Jennifer Linton of Sodexo presented this agenda item. Ms. Linton introduced Lisa Gomperts of Schmidt Associates and updated the Board regarding the development of a new Engineering and Robotics program. Ms. Linton explained that the new program might utilize Carver Hall and Bell Gym to create modern and engaging engineering labs and classrooms. Ms. Linton and Ms. Schmidt also explained the programming process and timeline."
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"text": "Vice Chair Adams asked whether Ms. Gomperts’ firm had taken on any similar projects in the Commonwealth of Kentucky or worked with any other university. Vice Chair Adams also asked President Akakpo whether the project would be put out to bid with different firms once the design work was completed."
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"text": "Regent Briggs asked whether on-site tours of other university engineering programs and facilities would include programs at other HBCUs."
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"text": "Vice Chair Adams inquired whether it would be beneficial to involve individuals in the private sector in the process, including potential employers."
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"text": "Regent Fields queried whether Regents could be included in the on-site university visits."
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"text": "Regent Walston noted that on-site visits to some HBCU engineering programs and facilities might be precluded due to their distance from KSU, and asked whether virtual visits and dialogue with those institutions could be arranged instead."
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"text": "Chair Dukes thanked Ms. Linton and Ms. Gomperts for their presentation."
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"text": "Ms. Candace Raglin, Director of Human Resources, presented this agenda item. Ms. Raglin discussed positions that have been posted since the beginning of fiscal year 2024, including E&G and Grant positions that have been filled."
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"text": "Chair Dukes, presented this agenda item. The Board retreat has tentatively been scheduled for November 9 and 10[p2.16.1]. Chair Dukes requested feedback to ensure that these dates were convenient for all Regents.",
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"text": "Regent Fields sought clarification as to whether the retreat was a physical meeting. Chair Dukes responded affirmatively."
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"text": "Secretary Atwell stated that the December 12 monthly meeting may need to be rescheduled due to a conflict with the Governor’s inauguration."
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"text": "Chair Dukes suggested cancelling the October 10 monthly meeting due to its proximity to the September 27 quarterly meeting."
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"text": "Chair Dukes requested input from Regents relative to committee meetings and structure. A discussion ensued regarding the creation of an Athletic Committee."
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"text": "Regent Walston inquired whether this could be incorporated into one of the existing committees."
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"text": "Regent Walston further queried how the creation of a stand-alone Athletics Committee would impact Board members as it relates to current committee structures. Chair Dukes responded that the Committee would have its own Chairperson specifically for Athletics, and Board members would be designated to sit on the Committee."
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"text": "Regent Moyer asked whether the University currently had an Athletic Council to advise the athletic department. A discussion ensued regarding the creation of an Athletic Council. Ultimately, the Board agreed to table the idea and resume the discussion during its November retreat."
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"text": "Vice Chair Adams noted that while some of the Committees met prior to the instant quarterly meeting, their reports were not included in the Board materials. Vice Chair Adams asked when the Board could expect to review Committee reports. Secretary Atwell suggested establishing a committee meeting schedule by December, as required by the Management Improvement Plan. Secretary Atwell further noted that having a set schedule would allow for the timely production and distribution of committee reports. It was agreed that this issue would be added to the November retreat agenda."
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"text": "Moving ahead, Chair Dukes announced that Dr. Dailey would be providing additional information regarding the transition to the new Learning Management System (LMS) prior to the presentation of the Consent Agenda."
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"text": "Dr. Dailey’s presentation focused on the exploration and recommendations associated with the University’s learning management system. He also explained factors being considered as KSU moves forward with the new launch. Finally, Dr. Dailey discussed LMS changes as the University transitions from Blackboard to Canvas, including a cost comparison between the two platforms."
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"text": "Regent Hatchett requested Dr. Dailey to comment on system security and the vulnerability of each system (Blackboard and Canvas) to cyberattacks."
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"text": "Vice Chair Adams sought clarification regarding the annual cost associated with Canvas."
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"text": "Regent Walston asked whether additional optional subscriptions and services offered by Canvas could be added or removed without penalty once a contract is executed."
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"text": "V. Consent Agenda",
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"text": "Chair Dukes presented the Consent Agenda. Prior to calling for a motion to approve the Consent Agenda, Chair Dukes identified these items as:"
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"text": "August 8, 2023, Regular Meeting Minutes",
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"text": "August 29, 2023, Executive Committee Meeting Minutes",
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"text": "i.\nii.\niii.\niv.\nv.\nMOTION by Regent Moseley:\nMove the Board to approve Consent Agenda items A (i and ii), B(i), and C (i, ii, iii, iv and v). Seconded by Vice Chair Adams and passed without dissent.",
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"text": "Chair Dukes invited Regent Briggs to address the Board and audience prior to offering closing remarks. Regent Briggs proceeded, recognizing approximately fifteen SGA members in attendance. Regent Briggs further noted that SGA members would be attending Board meetings for the remainder of the year. Chair Dukes then welcomed the SGA students and invited them to introduce themselves. Regent Fields and President Akakpo commended Regent Briggs for his leadership in addressing the student body the previous evening relative to Homecoming."
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