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doc14040 Data_Classification_Policy.pdf
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Page 1
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"text": "POLICY TITLE:\nData Classification"
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"text": "All representatives, affiliates, vendors, and contractors who use, generate, or have access to Kentucky State University data"
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"text": "ADMINISTRATIVE AUTHORITY:\nChief Information Officer (CIO)\nDepartment of Information Technology (IT)"
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"text": "EFFECTIVE DATE: August 8, 2025",
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"text": "All Kentucky State University (KSU) data must be classified according to its level of sensitivity to ensure that appropriate security controls are applied. This policy provides the framework for classifying data and outlines the baseline requirements for its protection. All users are required to familiarize themselves with and adhere to this policy to protect the university's information from unauthorized disclosure, use, modification, or deletion, and to ensure compliance with applicable laws and regulations."
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"text": "Confidential: The most sensitive data, intended for use strictly within KSU and protected by law or confidentiality agreements (e.g., data covered by FERPA, HIPAA, GLBA, PCI-DSS). Its unauthorized disclosure"
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"text": "Restricted: Less-sensitive business data intended for internal KSU use. Its unauthorized disclosure could adversely impact KSU or its partners but would not violate the law. By default, all information not defined as Confidential or Public is considered Restricted."
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"text": "The requirements set forth in this policy are based on the principles of \"need to know\" and \"least privilege.\" This means information should not be disclosed to any person who does not have a legitimate and demonstrable business need for it."
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"text": "Confidential Data: Must be encrypted when transmitted over any external or wireless network. All such transmissions must use a virtual private network (VPN) or similar IT-approved software. Transmission over personal or non-KSU networks is prohibited."
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"text": "Loss or Breach: The loss, breach, or unauthorized access of any Restricted or Confidential data must be reported immediately to Information Technology, the Office of the General Counsel, Risk Management, and the KSU Police Department."
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"text": "Revision Type\nIssued (New Policy)\nRevised (New Template and Minor Revisions)",
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"text": "Date of Issuance/Revision\nMay 2014\nJune 2025",
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"text": "Drafter(s)/Editor(s)\nUnknown\nWendy Dixie and Zach Atwell",
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