{ "document_id": 14008, "filename": "Open_Records_Policy.pdf", "engine": "paddleocr_vl", "source_run_id": 14118, "generated_at": "2026-11-03T22:43:03+00:00", "page_count": 2, "counts_by_type": { "figure": 2, "header": 2, "heading": 15, "link": 2, "list": 1, "list_item": 2, "table": 2, "table_cell": 11, "text": 12 }, "timings": { "total_ms": 384, "structure_ms": 159, "text_layer_ms": 13, "build_ms": 4 }, "pages": [ { "document_id": 14008, "page": 1, "width": 612, "height": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "width_pt": 612, "height_pt": 792, "engine": "paddleocr_vl", "source_run_id": 14118, "item_count": 18, "counts_by_type": { "figure": 2, "header": 2, "heading": 7, "text": 7 }, "build_ms": 1, "items": [ { "id": "p1.1", "order": 1, "type": "figure", "bbox": { "l": 256.56, "t": 758.16, "r": 354.24, "b": 687.12 }, "text": "", "attrs": { "role": "page_header", "block_label": "header_image" }, "reading_order": 0 }, { "id": "p1.2", "order": 2, "type": "header", "bbox": { "l": 229.68, "t": 680.16, "r": 381.36, "b": 650.64 }, "text": "KENTUCKY STATE UNIVERSITY", "attrs": { "block_label": "header" }, "level": 2, "reading_order": 1 }, { "id": "p1.3", "order": 3, "type": "header", "bbox": { "l": 241.92, "t": 644.64, "r": 369.6, "b": 631.44 }, "text": "Policies and Regulations", "attrs": { "block_label": "header" }, "level": 2, "reading_order": 2 }, { "id": "p1.4", "order": 4, "type": "figure", "bbox": { "l": 232, "t": 756, "r": 379.56, "b": 621.4 }, "text": "", "attrs": { "source": "pdf_image" }, "reading_order": 3 }, { "id": "p1.5", "order": 5, "type": "heading", "bbox": { "l": 34.08, "t": 606.24, "r": 117.84, "b": 573.36 }, "text": "POLICY TITLE: Open Records", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 4 }, { "id": "p1.6", "order": 6, "type": "heading", "bbox": { "l": 33.84, "t": 554.88, "r": 107.28, "b": 540.72 }, "text": "APPLIES TO:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 5 }, { "id": "p1.7", "order": 7, "type": "text", "bbox": { "l": 33.84, "t": 537.36, "r": 569.04, "b": 504.48 }, "text": "All individuals and entities requesting public records, and all KSU employees who receive or respond to such requests", "reading_order": 6 }, { "id": "p1.8", "order": 8, "type": "text", "bbox": { "l": 33.6, "t": 486.24, "r": 214.8, "b": 453.6 }, "text": "ADMINISTRATIVE AUTHORITY:\nOffice of General Counsel", "reading_order": 7 }, { "id": "p1.9", "order": 9, "type": "text", "bbox": { "l": 33.6, "t": 434.64, "r": 289.2, "b": 401.28 }, "text": "APPROVED BY:\nKentucky State University Board of Regents", "reading_order": 8 }, { "id": "p1.10", "order": 10, "type": "heading", "bbox": { "l": 33.84, "t": 384.48, "r": 132.96, "b": 350.64 }, "text": "EFFECTIVE DATE:\nAugust 8, 2025", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 9 }, { "id": "p1.11", "order": 11, "type": "text", "bbox": { "l": 33.84, "t": 332.4, "r": 154.8, "b": 299.52 }, "text": "NEXT REVIEW DATE:\nAugust 8, 2028", "reading_order": 10 }, { "id": "p1.12", "order": 12, "type": "heading", "bbox": { "l": 34.08, "t": 283.68, "r": 153.36, "b": 269.28 }, "text": "POLICY STATEMENT:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 11 }, { "id": "p1.13", "order": 13, "type": "text", "bbox": { "l": 33.12, "t": 250.8, "r": 578.16, "b": 187.92 }, "text": "In accordance with the Commonwealth of Kentucky's Open Records Act (KRS 61.870-61.884), Kentucky State University (KSU) is committed to transparency and will provide timely access to public records. All university records are presumed to be available to the public for examination unless they are specifically exempted from disclosure by law.", "reading_order": 12 }, { "id": "p1.14", "order": 14, "type": "heading", "bbox": { "l": 34.32, "t": 169.92, "r": 115.68, "b": 155.76 }, "text": "DEFINITIONS:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 13 }, { "id": "p1.15", "order": 15, "type": "heading", "bbox": { "l": 34.08, "t": 136.8, "r": 105.36, "b": 123.84 }, "text": "Public Record", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 14 }, { "id": "p1.16", "order": 16, "type": "text", "bbox": { "l": 33.6, "t": 120.96, "r": 577.44, "b": 89.52 }, "text": "All books, papers, maps, photographs, cards, tapes, discs, records, or other documentary materials, regardless of physical form or characteristics, which are prepared, owned, used, or in the possession of KSU.", "reading_order": 15 }, { "id": "p1.17", "order": 17, "type": "heading", "bbox": { "l": 33.84, "t": 72.24, "r": 129.6, "b": 59.52 }, "text": "Records Custodian", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 16 }, { "id": "p1.18", "order": 18, "type": "text", "bbox": { "l": 34.08, "t": 56.64, "r": 577.44, "b": 42.24 }, "text": "The Office of General Counsel is designated as the official Records Custodian for the university, responsible for", "reading_order": 17 } ] }, { "document_id": 14008, "page": 2, "width": 612, "height": 792, "rotation": 0, "pipeline_version": "paddleocr-vl-1.6+paul-48", "width_pt": 612, "height_pt": 792, "engine": "paddleocr_vl", "source_run_id": 14118, "item_count": 31, "counts_by_type": { "heading": 8, "link": 2, "list": 1, "list_item": 2, "table": 2, "table_cell": 11, "text": 5 }, "build_ms": 3, "items": [ { "id": "p2.1", "order": 1, "type": "text", "bbox": { "l": 33.12, "t": 754.32, "r": 362.88, "b": 740.4 }, "text": "receiving and coordinating responses to all Open Records requests.", "reading_order": 0 }, { "id": "p2.2", "order": 2, "type": "heading", "bbox": { "l": 33.6, "t": 722.4, "r": 195.6, "b": 709.2 }, "text": "Resident of the Commonwealth", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 1 }, { "id": "p2.3", "order": 3, "type": "text", "bbox": { "l": 33.12, "t": 706.56, "r": 577.92, "b": 676.08 }, "text": "As defined in KRS 61.870(10), an individual or entity residing, owning property, working, or having a place of business within the Commonwealth of Kentucky.", "reading_order": 2 }, { "id": "p2.4", "order": 4, "type": "heading", "bbox": { "l": 33.84, "t": 657.6, "r": 93.36, "b": 643.44 }, "text": "PROCESS:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 3 }, { "id": "p2.5", "order": 5, "type": "heading", "bbox": { "l": 33.6, "t": 626.16, "r": 146.64, "b": 613.44 }, "text": "Principle of Openness", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 4 }, { "id": "p2.6", "order": 6, "type": "text", "bbox": { "l": 33.12, "t": 611.76, "r": 577.92, "b": 583.44 }, "text": "All KSU records are open to public inspection by residents of the Commonwealth unless the records are exempt from disclosure under one of the exemptions provided in KRS 61.878.", "reading_order": 5 }, { "id": "p2.7", "order": 7, "type": "heading", "bbox": { "l": 33.84, "t": 567.6, "r": 126, "b": 554.88 }, "text": "Official Custodian", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 6 }, { "id": "p2.8", "order": 8, "type": "text", "bbox": { "l": 33.6, "t": 552.96, "r": 577.68, "b": 524.88 }, "text": "All Open Records requests must be directed to the Office of General Counsel as the designated Records Custodian for KSU.", "reading_order": 7 }, { "id": "p2.9", "order": 9, "type": "heading", "bbox": { "l": 33.6, "t": 508.56, "r": 118.08, "b": 496.08 }, "text": "Implementation", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 8 }, { "id": "p2.10", "order": 10, "type": "text", "bbox": { "l": 33.36, "t": 494.16, "r": 577.68, "b": 465.12 }, "text": "The specific instructions for submitting requests and the university's process for responding, including timelines and fees, are detailed in the Open Records Request Procedure.", "reading_order": 9 }, { "id": "p2.11", "order": 11, "type": "heading", "bbox": { "l": 33.6, "t": 450, "r": 267.36, "b": 435.6 }, "text": "REFERENCES AND RELATED MATERIALS:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 10 }, { "id": "p2.12", "order": 12, "type": "list", "bbox": { "l": 54.025, "t": 416.88, "r": 238.768, "b": 404.88 }, "text": "", "attrs": { "item_count": 2 }, "children": [ { "id": "p2.12.1", "order": 13, "type": "list_item", "bbox": { "l": 54.025, "t": 416.88, "r": 238.768, "b": 404.88 }, "text": "KSU Open Records Request Procedure", "reading_order": 0 }, { "id": "p2.12.2", "order": 14, "type": "list_item", "bbox": { "l": 54.025, "t": 416.88, "r": 238.768, "b": 404.88 }, "text": "KSU Open Records Act (KRS 61.870 – 61.884)", "reading_order": 1 } ], "reading_order": 11 }, { "id": "p2.13", "order": 15, "type": "heading", "bbox": { "l": 34.32, "t": 372.96, "r": 102.24, "b": 358.56 }, "text": "CONTACTS:", "attrs": { "block_label": "paragraph_title" }, "level": 3, "reading_order": 12 }, { "id": "p2.14", "order": 16, "type": "table", "bbox": { "l": 34.8, "t": 343.92, "r": 576, "b": 297.36 }, "text": "", "attrs": { "block_label": "table", "n_rows": 2, "n_cols": 4, "integrity": { "cells_checked": 8, "cells_flagged": 1, "flags": [ { "row": 1, "col": 3, "coverage": 0, "text": "Zachary.Atwell@kysu.eduGeneral.Counsel@kysu.edu" } ] } }, "children": [ { "id": "p2.14.1", "order": 17, "type": "table_cell", "bbox": { "l": 41.775, "t": 340.1, "r": 77.547, "b": 328.1 }, "text": "Subject", "attrs": { "row": 0, "col": 0, "rowspan": 1, "colspan": 1, "bbox_refit": true, "column_header": true, "header_source": "pdf" }, "reading_order": 0 }, { "id": 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"bbox": { "l": 41.775, "t": 248.08000000000004, "r": 145.923, "b": 205.82000000000005 }, "text": "Revision Type\nIssued (New Policy)\nSubstantive Revisions", "attrs": { "row": 0, "col": 0, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "reading_order": 0 }, { "id": "p2.16.2", "order": 30, "type": "table_cell", "bbox": { "l": 203.58, "t": 248.08000000000004, "r": 328.788, "b": 205.82000000000005 }, "text": "Date of Issuance/Revision\nDecember 2023\nJune 2025", "attrs": { "row": 0, "col": 1, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true, "column_header": true, "header_source": "pdf" }, "reading_order": 1 }, { "id": "p2.16.3", "order": 31, "type": "table_cell", "bbox": { "l": 347.65, "t": 248.08000000000004, "r": 439.942, "b": 205.82000000000005 }, "text": "Drafter(s)/Editor(s)\nZach Atwell\nZach Atwell", "attrs": { "row": 0, "col": 2, "rowspan": 1, "colspan": 1, "bbox_refit": true, "merged_continuation": true }, "reading_order": 2 } ], "reading_order": 15 } ] } ] }